3-RFP 26-009 Auctioneer.pdf

LAREDO INDEPENDENT SCHOOL DISTRICT

I. PURPOSE:

Laredo Independent School District is seeking proposals from qualified vendors who provide auctioneering services. Both live and online auctions may be considered.

Faxed responses will not be considered. By submitting a response, Responder certifies to the best of his/her knowledge that all information is true and correct. All responses must be received prior to established deadline.

Responses must be submitted via the Laredo Independent School District’s Bonfire e-bid system or time and date stamped by the Procurement Department. Proper and complete submission of the Respondent’s Proposal in the District’s Bonfire Portal is at the risk of the Respondent. Only responses received by the date and time specified will be considered.

II. BACKGROUND INFORMATION:

The Laredo Independent School District (LISD) was established in 1882. LISD is a district sprawling more than

13 square miles. The Laredo Independent School District is made up of 33 educational institutions: 20 elementary schools, four middle schools, and four high schools including Hector Garcia Early College High

School located on the campus of Texas A&M International University, the Lara Academy, our alternative education campus, and the Jose Valdez Non-Traditional High School, and four magnet schools. The four magnet schools are the Vidal M. Treviño School of Communications and Fine Arts, located across the street from Nixon High School, Esther G. Buckley Early College High School, located at Martin High School, Sabas

Perez School for Engineering and Technology Education, located at Cigarroa High School and the new

Business, Industry and Public Service Early College Academy at Nixon High School. The district has a yearly average student enrollment of 19,400 and over 4,000 employees striving for academic excellence.

At LISD, learning is the key to a bright and successful future. By setting high standards, the district plays a crucial role in preparing the students to meet the challenges and demands of today's high-tech and multicultural workplace.

III. SCOPE SPECIFICATIONS/SUBMISSION:

The Laredo Independent School District is requesting sealed quotations for auctioneering services. Auction dates and locations are to be negotiated, depending on needs of the District, and the auction could take place at an

LISD facility or on consignment at auctioneer facility. Vehicles, office furniture, equipment, other furniture and miscellaneous items will be offered for public sale.

Conditions for Auction at LISD Site

1. Auctioneering Service Company will provide all necessary personnel and equipment to conduct a public auction sale. In addition to at least one licensed auctioneer and a minimum of:

a. 2 Cashier/ clerk to prepare all receipts and handle all transactions

b. 1 assistant to record auction transactions https://laredoisd.bonfirehub.com/portal/?tab=openOpportunities

2. The auctioneer company will sell the equipment during the scheduled auction to the highest bidder. The auction company will be responsible for the collection of all proceeds resulting from auction sale and the

8.25% sales tax. The auction company is responsible for the remittance of sales tax payment to the State.

The auction company will be responsible for any monies lost, received in error or misapplied until such funds are turned over to the Laredo Independent School District. The auction company will provide a summary of all items sold and turn over all proceeds collected to the Laredo Independent School District

Fixed Assets Department within 10 working days following the auction.

3. The auctioneering company will provide a sign, no less than 4’ x 6’, 5 days prior to the auction, advertising and promoting the auction. This sign will be placed at the auction site. The auction company will send out a flyer, using a mailing list, informing potential bidders of this auction.

4. Advertising of auction will be the responsibility of the Auctioneering Services Company. Advertising will include a minimum of two insertions in local newspaper.

5. Sound system will be provided by auctioneer. The auction company must record the reading of the terms and the auction sale on audio tape and present the audio tape to the Laredo Independent School District at the conclusion of sale.

6. Registration forms will be proveded by the auctioneer. These forms will then be provided to the Laredo

Independent School District. The auction company shall proved a list of registered bidders including names, address and phone number taken during registration. This list will be provided to the Laredo

Independent School District at the conclusion of the auction.

7. The auctioneering company must provide terms and conditions of the sale to buyers which must include disclosure that states that all sales are final, items are sold “As-Is, Where-Is” and no warranties, no guaranties or representation of any kind, expressed or implied are made by the Laredo Independent

School District.

Fee Schedule

1. The auctioneer service costs shall be a fixed percentage of all net sales collected. No buyer premiums will be allowed. The auctioneer’s fee will be paid no later than 14 working days following the collection of auction proceeds, registration forms, audio recording and detailed results of sale.

2. The auctioneer hereby agrees to use his/her professional skill, knowledge and experience to the best advantage of both parties in preparing and conducting all public auction sales.

3. The Laredo Independent School District reserves the right to add or remove items from any auction sale.

It is the intent of the Laredo Independent School District to sell all items offered at auction sale, however, the Laredo Independent School District reserves the right to pull an item from the auction or to determine a minimum sale price.

Conditions for Auction at Auctioneer Site

1. Auctioneering Service Company will provide a licensed auctioneer including necessary personnel and equipment to conduct a public auction sale at the auctioneer site.

2. Auctioneering Service Company will be responsible for providing moving services of any heavy equipment, inoperable vehicles and buses, or any assets that require special towing or crane services to the auctioneering site.

3. The auctioneer will sell the equipment during the scheduled auction to the highest bidder. The auction company will be responsible for the collection of all proceeds resulting from the auction sale and the

8.25% sales tax. The auction company is responsible for the remittance of sales tax payment to the State.

The auction company will be responsible for any monies lost, received in error, or misapplied until such funds are turned over to the Laredo Independent School District. The auction company will provide a summary of all items sold and turn over all proceeds collected to the Laredo Independent School District

Fixed Assets Department within 10 working days following the auction.

4. The auction company will provide a sign, no less than 4’ x 6’, 5 days prior to the auction, advertising and promoting the auction. This sign will be placed at the auctioneering site. The auction company will send out a flyer, using a mailing list, informing potential bidders of this auction in an amount not to exceed

$100.00 in postage.

5. Advertising of auction will be the responsibility of the Auctioneering Services Company. Advertising will include a minimm of two insertions in local newspaper.

6. Sound system will be provided by auctioneer. The auction company must record the reading of the terms and the auction sale on audio tape and present the audio tape to the Laredo Independent School District at the conclusion of sale.

7. Registration forms will be proveded by the auctioneer. These forms will then be provided to the Laredo

Independent School District. The auction company shall provide a list of registered bidders including names, address and phone number taken during registration. This list will be provided to the Laredo

Independent School District.

Fee Schedule

1. The auctioneer service costs shal be a fixed percentage of all net sales collected. No buyer premiums will be allowed. The auctioneer’s fee will be paid no later than 14 working days following the collection of auction proceeds, registration forms, audio recording and detailed results of sale.

2. The auctioneer hereby agrees to use his/ her professional skill, knowledge and experience to the best advantage of both parties in preparing and conducting all public auction sales.

3. The Laredo Independent School District reserves the right to add or remove items from any auction sale.

It is the intent of the Laredo Independent School District to sell all items offered at auction sale, however, the Laredo Independent School District reserves the right to pull an item from the auction or to determine a minimum sale price.

Submittal Checklist

Listed below are the required documents and information needed to complete your submission. Failure to properly complete and submit any of the required documents may subject your proposal to disqualification.

☐ RFP 26-009 Pricing Worksheet/ Bid Table

☐ Auctioneer Contact and Reference Information form

☐ Federal/ State Certification forms

☐ Awarded vendor(s) will be required to submit certification of insurance (Form ACORD 25) with

Laredo ISD named as the “Certificate Holder” within 10 days of award date.

(Please refer to #15 in the “General Terms and Conditions” and the “Certificate of Liability Insurance Sample - Acord 25” attached under the “Supporting Documentation” section of this RFP on the Bonfire Portal.)

Other Information

a) Proposals received via phone, facsimile, email or other medium will not be accepted or considered.

b) Proposals must be timely submitted in the District’s electronic Bonfire Portal OR physically received and date stamped in the Procurement Department on or before the time and date stated on page 1.

c) The District reserves the right to reject any or all proposals received, waive any or all irregularities, choose the most advantageous price, discount and warranty for each service, and to award a contract only upon availability of funding.

d) Visitor Badges: Vendor must provide all their workers with a company ID, showing company name, and photograph of employee. Company ID shall be worn visibly at all times while on District property.

e) This RFP is an “all” or “none” proposal.

Estimated Time Schedule

● 1st Advertisement: February 21, 2026

● 2nd Advertisement: February 22, 2026

● RFP Deadline: March 17, 2026 @ 2:30 pm Central Standard Time;

● Evaluation committee recommendation presented for Administration approval before March 31,