3-RFP 2025-149 Writing Tables.pdf

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SUPERIOR COURT OF CALIFORNIA,

COUNTY OF LOS ANGELES

REQUEST FOR PROPOSALS

(Non-IT Good and Services)

RFP # 2025-149

Standing and ADA Writing Tables at Multiple Courthouses

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A. BACKGROUND / PURPOSE

The Superior Court of California, County of Los Angeles (Court) is requesting proposals from well-qualified Proposers to furnish and install writing tables in multiple courthouses throughout the County of Los Angeles. Interested and qualified Proposers who can demonstrate their ability to successfully provide the services described in this Request for Proposal (RFP) are invited to submit a proposal.

This is a fully electronic RFP process. All proposals must be submitted electronically on the Court’s Online Procurement Website at https://lacourt.bonfirehub.com/ (Bonfire) in accordance with the requirements set forth in this document. See the attached Court Online Procurement Procedures for further information.

B. DESCRIPTION OF GOODS AND/OR SERVICES NEEDED

The Court seeks standing and ADA writing tables meeting the requirements set forth in the attached Statement of Work (SOW).

C. RFP TIME-LINE

The Court has developed the following list of key events related to this RFP. The listed dates are not binding upon the Court and subject to change at the discretion of the Court. Changes to the listed dates will be posted on Bonfire or on the Court’s website.

EVENT DATE

RFP Issued See Bonfire for exact date

Deadline for Submission of Questions See Bonfire for exact date

Proposal Due Date (Late proposals will not be accepted by the Court)

See Bonfire for exact date

Proposal Evaluations – estimate 11/17/2025 – 12/5/2025

Notice of Intent to Award – estimate 12/8/2025

Start Date of Services TBD

D. RFP PACKET ATTACHMENTS

1. Statement of Work

Describes in detail the specific services for which proposals are being solicited. Once a contractor has been selected, the Statement of Work will become part of the final Agreement.

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2. Court Online Procurement Procedures

These rules and procedures govern this solicitation and should be read carefully by Proposer.

3. Terms and Conditions

Proposers are encouraged to review carefully the Model Agreement, which includes the Court’s Standard Business Terms and Conditions. Please note that the language may be subject to change. Proposers are not required to sign the Model Agreement at this time.

The contractor selected to provide services as a result of this RFP process will be required to sign the final version of the Model Agreement upon completion of the negotiation process.

Any proposed exceptions/modifications to the Model Agreement must be submitted on a red-line version of the Model Agreement with comments to substantiate each proposed exception/modification.

4. Required Forms

All forms posted on Bonfire must be completed and submitted electronically on Bonfire.

The completed forms will become part of Proposer’s proposal.

E. MINIMUM REQUIREMENTS

Proposer must meet the minimum requirements listed below. Failure to comply with any one of the minimum requirements may be cause for disqualifying a proposal from further consideration.

The Court may, in its discretion, waive minor deviations or defects. Only those proposals that are deemed as meeting the minimum requirements may be considered for a full evaluation and a possible contract award.

1. Proposal Submission Deadline. The proposal must be submitted on Bonfire on or before the Proposal Due Date. The Court does not accept proposals submitted by email, except under limited circumstances as determined by the Court.

2. Experience and Capability. Proposer must have at least ten (10) consecutive years documented experience in providing services similar to the ones being solicited, as described in this RFP. Such experience shall be documented by completing the Vendor Information Questionnaire on Bonfire.

3. Insurance.

The selected contractor must procure and maintain the insurance coverages as indicated below. The Court Standard Business Terms and Conditions 4.0 describes the Court’s specific insurance requirements.

☒ Standard Business Terms and Conditions 4.0, Section 20.2 Insurance Requirements

– Specific Coverages

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☒ Workers Compensation/Employer’s Liability

☒ Commercial General Liability

☒ Commercial Automobile Liability

☒ Builders Risk/Installation

4. Business License and Certifications. Upon request of the Court, Proposer must submit copies of any current business licenses, professional licenses, certificates or other credentials required by the nature of the contract work to be performed by Proposer.

5. Authorized Reseller (if applicable). A reseller of a manufacturer’s product must be an authorized reseller of the product being offered in its proposal.

6. Required Forms. Proposer must complete and submit all Required Forms posted on Bonfire as directed.

F. TECHNICAL PROPOSAL

In preparing its proposal, Proposer should do so in its own words and take care not to simply copy the language in the RFP. Specific information is requested from all Proposers to ensure that the proposals can be fairly compared in a standard manner. Only that information which is contained in the proposal will be evaluated. Incomplete or inaccurate information may result in disqualification of the proposal.

1. Work Plan for Providing the Requested Services. Provide a detailed Work Plan, which must include a proposed method for completing the work set forth in the Statement of Work. Proposers must include any deviations from the requirements set forth in the Statement of Work. Proposers must include a tentative timeline of the project.

2. Staff Qualifications. For each key staff member provide a resume describing the individual’s background and experience, as well as the individual’s ability and experience in conducting the proposed activities.

3. Business License and Certification. Upon request of the Court, Proposer must submit copies of all business or professional licenses or certificates required by the nature of the services to be performed and held by Proposer (i.e. California State Board of Equalization Seller’s Permit and Business License).

a. A reseller of a manufacturer’s product must be an authorized reseller and have all necessary licenses to sell a manufacturer’s system.

4. Required Forms. Proposer shall complete and submit all Required Forms posted on Bonfire where indicated on Bonfire.

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G. COST PROPOSAL

1. Proposer shall submit on Bonfire, where indicated, its pricing for the services described in the Statement of Work.

2. In calculating pricing to be offered, Proposers are cautioned to include all costs associated with providing the service.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

H. EVALUATION OF PROPOSALS

1. The Court shall evaluate the proposals using the criteria set forth in the table below.

EVALUATION CRITERIA PERCENT

WEIGHTED

Experience on Similar Assignments 25%

Credentials of Proposer’s Personnel to be Assigned to the Project 7%

Quality of Work Plan Submitted 35%

Cost 30%

Disabled Veteran Business Enterprise 3%

I. ADDITIONAL PROVISIONS

1. Disabled Veteran Business Enterprise (DVBE) Preference.

a. The Court has established rules and procedures for its DVBE program. Qualified Proposers wishing to claim the DVBE incentive should refer to the DVBE Rules and Procedures for further information. The Court’s DVBE Rules and Procedures can be located at the following website:

https://www.lacourt.ca.gov/pages/lp/procurement/cp/socioeconomic-programs

b. A Proposer will receive the DVBE incentive if, in the Court’s sole discretion, Proposer has met all applicable requirements. If Proposer receives the DVBE incentive, the final score of its proposal will be increased by an amount equal to 3% of the total possible available points.

2. Multiple Awards. The Court reserves the right, but is under no obligation, to award multiple contracts to more than one vendor under this RFP. If multiple awards are made, the Court will not be obligated to procure any minimum amount of Work under any such contracts executed under this RFP.

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ATTACHMENT A – STATEMENT OF WORK (SOW)

A. OVERVIEW

The Superior Court of California, County of Los Angeles (Court), seeks proposals from qualified contractors to furnish and install writing tables in multiple courthouses throughout Los Angeles County. Each location identified will include a combination of standing and ADA compliant writing tables. ADA compliant writing tables must be in compliance with ADA requirements for width, depth height, clear knee space and be placed in a manner that matches wheelchair approach requirements during the installations.

The writing tables will provide surfaces for the public to have an appropriate area to complete forms while they are in the courthouses. Writing tables are planned to be placed in clerks' office lobbies, self-help center lobbies and public corridors

B. DESCRIPTION OF GOODS AND SERVICES NEEDED

• Tables shall include leveling feet to ensure stability.

• Tables shall match existing public seating finishes in each courthouse.

o Table finishes that cannot match existing public seating finishes (ex. concrete benches) will require alternate finish options to match the existing aesthetics. Alternate finish options shall require approval by the Court prior to ordering or manufacturing.

• ADA-compliant tables shall have a surface height between 28 and 34 inches from the floor, with a knee clearance of at least 27 inches high. There shall also be a minimum width of 30 inches and a depth of at least 19 inches for knee and leg room under the table.

• Tables shall match the dimensions in the following schematics to height and depth as closely as possible. Variations of an increased width within 8” is acceptable. The ADA table variation shall meet the clearance requirements indicated in the previous note.

• All other variations to the dimensions shall require approval by the Superior Court prior to ordering.

• At the discretion of the Court Project Manager and/or Director, the tables may be subject to approval before ordering or manufacturing can begin.

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Writing Table Schematics:

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Example of Installed Writing Tables:

Examples of Public Corridor Seating Finishes:

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Locations and Quantities:

Courthouse Location Quantity:

1 set= 1 Standard and 1

ADA

Central Arraignment

Outside 2nd Fl Clerks Office 1 set

Foltz Outside 2nd Fl Clerks Office, Outside 5th Fl Clerks Office

2 sets

Stanley Mosk Outside of Rooms:

102,111,112,113,118,253,426,425,429,525,623

11 sets

Airport Outside of Rooms: 111,250, 570 3 sets

Beverly Hills Entry Lobby 2 Sets

Compton 1st Fl- DV Clinic 1 set

Inglewood Outside 2nd Fl Clerks Office, Outside 6th Fl Clerks Office

1 set, 1 ADA

Long Beach Public Lobby 1 set

Metro Various Areas 3 sets

Santa Monica Outside of Rooms: 224,225 2 sets

Torrance Outside of entrances for rooms: 110,170,Self Help, Annex

4 sets

Alhambra Outside 2nd Fl Clerks Office, Outside Sheriff’s Office 1 ADA, 1 set

Bellflower Outside 1st Fl Sheriff’s Office, 2nd Fl Clerks office Clerks Office

2 sets

Downey Outside 1st Fl Clerks Office, Outside Sheriff’s Office 2 sets

East LA Inside of 1st Fl Clerks Office 1 set

Edelman Inside of 1st Fl Clerks Office, Outside 2nd Fl Clerks Office

1 set

El Monte Inside of 1st Fl Clerks Office, 3rd Fl Probation 3 sets

Norwalk Inside of 1st Fl Clerks Office 1 set

Pomona South Inside of 1st Fl Clerks Office, 7th Fl Self Help 2 sets

West Covina Outside 1st Fl Clerks Office, 1st Fl Public Corridor 2 sets

Whittier Outside 1st Fl Clerks Office, 3rd Fl Self Help 2 sets

Antonovich Outside 1st Fl Clerks Office 2 set

Burbank Outside 1st Fl Clerks Office 1 set

Chatsworth Inside of 1st Fl Clerks Office 2 set

Glendale Outside 1st Fl Clerks Office 1 set

Hollywood Clerks office 1st floor 1 set

McCourtney Outside 1st Fl Clerks Office 1 set

Pasadena Outside 2nd Fl Clerks Office, Outside 2nd Fl Clerks Office self help 3rd floor

3 sets

San Fernando Outside of Room 1137 1 set

Santa Clarita Outside 1st Fl Clerks Office 1 set

Sylmar Outside 1st Fl Clerks Office and public corridor 2 sets

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Van Nuys East Outside 1st Fl Clerks Office and public corridor 2 sets

Van Nuys West Outside 2nd Fl Clerks Office 1 sets

Total 66 sets, 2 ADA tables

Installation:

• Services will include installation in specific locations identified by Court Facilities at each site.

• All pieces of furniture shall be new, free from defects affecting safety, appearance, and durability.

• Selected vendor must provide an installation schedule to be agreed on prior to manufacturing to ensure adequate coverage for installation from court facilities staff.

o First installation of the furniture shall not occur earlier than three weeks after the approval of the schedule.

• Vendor shall be responsible for supplying all supervision, labor, materials, equipment, tools, insurance, licenses, transportation and all other aspects of material handling to provide the required furniture.

• Vendor shall deliver the new product to the loading dock or receiving area and provide labor to move the product into agreed-upon locations within the building.

• Vendor must be willing to assist with adjustments of existing furniture as needed to accommodate the new writing table placements.

o Adjustments of existing furniture will be no more than 50 feet from the location of the writing table placements.

o In a limited number (no more than 5) of the buildings, there may be a requirement to move concrete benches that may weigh up to 300lbs;in these buildings, proper precautions must need to be taken to protect the flooring.

• Furniture installation must be completed after-hours to minimize disruptions to court proceedings.

o “After-hours” are between 5:00 p.m. and 7:00 a.m.

• The Court shall inspect new furniture upon delivery and installation. Final acceptance will be granted by the Court based upon adherence to the terms of this SOW and the contract.

• Final clean-up of the job-site is required before leaving the premises.

• Court dumpsters are not to be used to eliminate trash, scrap, or debris.

• Contractor agrees to remove all tools, equipment, or staging equipment when job is completed.

• Work performed by vendor shall be warranted for a period of 12 months.

C. RESPONSIBILITIES

1. Contractor Responsibilities

a. Contractor shall identify its Project Manager and Director for this agreement. The

Project Manager will be responsible for managing, scheduling, and coordinating the activities of the Contractor.

b. Contractor shall work closely with the designated Court staff or Project Manager to ensure proper execution of all tasks, deliverables, and support.

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c. Contractor shall proactively assist with resolution of issues with any aspect of the work.

d. Contractor shall provide the services and deliverables required as outlined in this

Statement of Work.

2. Court Responsibilities

a. The Court shall identify the Court’s Project Manager and Director for this agreement.

The Court Project Manager and Director, or designee, will be responsible for managing, scheduling, and coordinating with the Contractor to ensure services and deliverables are provided in a timely and satisfactory manner.