3-ReUp Technology Purchases Approvals Form.pdf

Request for TECHNOLOGY Purchases

OIT Approvals Form

Instructions for the User Department:

PART I – GENERAL INFORMATION (required to start a Pre-Approvals From in PeopleSoft)

A. Business Manager’s Name

B. Business Manager’s Email

C. Business Manager’s Department

D. Procurement Type:

E. Name of the Product

F. Purpose of Product

H. Number of Users – Using it/Impacted

I. Cost $ -

J. Budget Source

K. Maintenance Cost

L. Integration Cost – If applicable

☐ May require access to CCC data

☐ May require interfacing or integrating with CCC technologies

☐ May require confirmation of compatibility with existing technology

☐ Requires data ownership confirmation (vendor may create data that will reside in their systems)

☐ Requires validation of hosting location

☐ Requires compliance with CCC security standards

☐ Requires software development or coding

This form must be completed for all planned technology purchase requests. Technology purchase include all technology goods and services (hardware, software, equipment, services).

ROUTING Instructions:

a. Complete Part I

b. Send form via DocuSign to:

i. The appropriate Executive Director, or Directors (if more than one area is impacted, you must route to all the appropriate approvers)**

ii. Final approver is always the Chief Information Officer

c. Attached the fully DocuSigned form to PeopleSoft Preapprovals submission.

G. Brief Business Justification

M. Information Security Considerations

Other:

PART II – APPROVALS (required to start a Pre-Approvals From in PeopleSoft)

☐ Business Enterprise Systems – Lonnie Washington

Approved:

Signaure

☐ Reject ☐ Need More Information

☐ IT Service Delivery & Academic Technology – Greg Williams

Approved:

Signaure

☐ Reject ☐ Need More Information

☐ Business Intelligence & Data Analytics - Ewa Bejnarowicz

Approved:

Signaure

☐ Reject ☐ Need More Information

☐ Information Security - Benjamin Kent

Approved:

Signaure

☐ Reject ☐ Need More Information

☐ Infrastructure Services - Calvin Adenekan

Approved:

Signaure

☐ Reject ☐ Need More Information

O. Final Office of Technology Approval

☐ Jay Agarwal (Chief Information Officer)

Approved:

Signaure

☐ Reject ☐ Need More Information

N. Executive Director Approval

** OIT Department Heads & Descriptions Calvin Adenekan – Executive Director of Infrastructure Services cadenekan@ccc.edu Ensures a reliable and scalable architecture that support 24/7 access, enabling seamless and uninterrupted services for all users.

Contact for: Issues with system reliability, outages, network problems or infrastructure questions

Ewa Bejnarowicz – Executive Director of Business Intelligence & Data Analytics ebejnarowicz@ccc.edu Streamlines access to institutional data, enabling informed decision-making and resource allocation to enhance student education and operational efficiency.

Contact for: Data access, reporting, analytics, dashboard or questions about institutional data

Greg Williams – Executive Director of IT Service Delivery & Academic Technology gwilliams240@ccc.edu Supports instructional technology for students, faculty, and staff, enhancing the learning experience through innovative and effective technological solutions.

Contact for: Problems with classroom technology, learning platforms, IT support for academic tools or any requests that do not fall under any other OIT department.

Lonnie Washington – Executive Director of Business Enterprise Systems lewashington@ccc.edu Supports business functions across CCC by providing robust and integrated enterprise (ERP) solutions that enhance administrative processes and improve overall institutional effectiveness.

Contact for: Issues with finance, HR, or student systems, CRM, and portal and integration services.

Benjamin Kent– Executive Director of Information Security bkent1@ccc.edu Minimizes risk by fostering a culture of cybersecurity awareness, providing proactive information security expertise, and maintaining a resilient and secure infrastructure.

Contact for: Security concerns, cybersecurity incidents, or questions about protecting data and systems.

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