3-Project CTC Fare Zone Striping Project.pdf

PROJECT MANUAL

FOR

CTC FARE ZONE STRIPING PROJECT

SERVICES

BID NUMBER:

269-2026-1917

OWNER:

CHARLOTTE AREA TRANSIT SYSTEM (CATS)

CITY OF CHARLOTTE, NORTH CAROLINA

ADVERTISEMENT DATE: October 9, 2025

2024 NCDOT STANDARD SPECIFICATIONS

v.220419

Bid #: 269-2026-1917 Division 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS Project Name: CTC Fare Zone Striping Project

Introduction 00 01 00 - 1

TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 10 00 – INVITATION TO BID

TITLE VI SOLICITATION NOTICE

DESCRIPTION OF WORK

00 20 00 – INSTRUCTIONS TO BIDDERS

ARTICLE 1: DEFINITIONS

ARTICLE 2: BIDDER’S REPRESENTATIONS

2.1 Contractor’s Licenses

2.2 Bidder Qualifications

2.3 Site Investigation and Conditions Affecting the Work

ARTICLE 3: BIDDING PROCEDURES

3.1 The Project Manual

3.2 RESERVED

3.3 Bid Form

3.4 Forms, Certifications, and Execution of Bid

3.5 RESERVED

3.6 RESERVED

3.7 Bid Security

3.8 Electronic Execution of Statutorily Required Bid Bond

3.9 Sales and Use Tax

3.10 Submission of Bids

3.11 Bid Protests

ARTICLE 4: BID AWARDS AND REJECTIONS

4.1 Bid Opening

4.2 Rejection of Bids and Disqualification of Bidders

4.3 Award and Execution of Contract

ARTICLE 5: POST-AWARD

5.1 Bonds and Insurance

5.2 Electronic Execution of Statutorily Required Performance and Payment Bonds

5.3 Pre-Construction Conference

5.4 Notice to Proceed

00 40 00 – BID FORMS AND SUPPLEMENTS

ITEMIZED BID

00 70 00 – STANDARD SPECIAL PROVISIONS

ARTICLE 1: NCDOT STANDARD SPECIFICATIONS

1.1 NCDOT Standard Specifications

1.2 Errata

2.1 RESERVED

2.7 HAZARDOUS MATERIALS

2.10 MAINTENANCE OF THE PROJECT

Introduction 00 01 00 - 2

2.11 STORAGE OF MATERIALS AND EQUIPMENT

2.14 PERIODIC PAYMENTS

2.15 FINAL PAYMENT

2.16 PAYMENT AFFIDAVITS

2.17 SALES AND USE TAX

2.18 ALLOWANCES

2.19 COMMERCIAL NON-DISCRIMINATION POLICY

2.20 E-VERIFY

2.21 IRAN / ISRAEL

2.22 INDEMNIFICATION

2.23 GUARANTEE

2.24 INSURANCE REQUIREMENTS

2.25 HOLIDAY WORK RESTRICTIONS

2.27 TERMINATION

2.28 DISPUTE RESOLUTION

2.29 SURFACE WATER QUALITY PROTECTION

2.30 PROHIBITION OF USE OF HIGH PAH PAVEMENT PRODUCTS

2.31 BILLING RECORDS

2.32 REMEDIES AND DAMAGES

2.33 SUSTAINABLE PRACTICES

2.34 OVERHEAD HIGH-VOLTAGE LINE SAFETY

2.35 RESERVED

2.36 COORDINATION WITH THIRD PARTIES

2.37 PROJECT AS-BUILT DOCUMENTS

2.38 EQUIPMENT SIGNAGE

2.39 Parking

2.40 USE AND ORGANIZATION OF E-BUILDER PROJECT CONTROL SYSTEM

2.41 ORGANIZATIONAL CONFLICTS OF INTEREST

2.42 NON-APPROPRIATION OF FUNDS

2.43 MISCELLANEOUS PROVISIONS

2.44 Audit

2.45 GOVERNING LAW AND VENUE

2.46 ADDITIONAL WORK

2.47 PROPERTY OWNER CONTACT

2.48 PROTECTION OF ADJOINING PROPERTY

2.49 CONTRACT (INTENT OF CONTRACT)

2.50 CREW

2.51 DEFECTIVE MATERIALS

00 75 00 – PROJECT SPECIAL PROVISIONS

ARTICLE 1: GENERAL REQUIREMENTS

1.1 Contract Time

1.2 Liquidated Damages

1.3 Notice To Proceed

1.4 Work Hours

ARTICLE 2: PROJECT SPECIAL PROVISIONS

SP-01, Heated-In-Place Thermoplastic “FARE ZONE” Ground Marking, 24” Wide, 125 mils

Introduction 00 01 00 - 3

SP-02, Spare Material "Fare Zone" Ground Marking Detail, 15' x 2', 125 mils SP-03, Truncated Domes (CLDS 10.35)

00 90 00 – ADDENDA

Introduction 00 01 00 - 4

LIST OF PLANS

Charlotte Transportation Center (CTC) Fare Zone Striping Project, 3 sheets Sheet 1 of 3 - CTC Cover Sheet

Sheet 2 of 3 - Notes and Details Sheet 3 of 3 - CTC Striping Plan

Plans will be issued under the Contract as applicable.

INVITATION TO BID 00 10 00 - 1

00 10 00 – INVITATION TO BID

The City of Charlotte (hereinafter the “City”) will receive sealed bids for the following Project:

PROJECT NAME: CTC Fare Zone Striping Project

BID NUMBER: 269-2026-1917

PRE-BID DATE: October 23, 2025

PRE- BID TIME: 2:00 PM EST

PRE-BID LOCATION: Microsoft Teams meeting

Join the meeting now Meeting ID: 285 937 938 680 8 Passcode: bA6PD6jH

Dial in by phone +1 872-256-4172,260447550# United States, Chicago Find a local number Phone conference ID: 260 447 550# Join on a video conferencing device Tenant key: cityofcharlotte@m.webex.com Video ID: 117 414 234 5 More info

BID SUBMITTAL DATE: November 13, 2025 BID SUBMITTAL TIME: 2:00 p.m.

BID SUBMITTAL LOCATION: Bids must be submitted electronically through the Procurement Portal

(https://charlottenc.bonfirehub.com)

BID OPENING DATE: November 13, 2025

BID OPENING TIME: 3:00 PM

BID OPENING LOCATION: Microsoft Teams meeting

Join the meeting now Meeting ID: 260 236 822 222 3 Passcode: ca6S8Xf3

Dial in by phone +1 872-256-4172,668023350# United States, Chicago Find a local number Phone conference ID: 668 023 350# Join on a video conferencing device https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTA3MDIyNTItNzJmMS00NWJiLTg4ODgtYjM2NDEyMjAzNGQ0%40thread.v2/0?context=%7b%22Tid%22%3a%223392a0ee-6ccb-49c5-94b5-f5e6d8a665d6%22%2c%22Oid%22%3a%22fedd6bc4-e1c8-45ca-aa5e-8d961005fecd%22%7d tel:+18722564172,,260447550 https://dialin.teams.microsoft.com/ca8a1d96-98e9-4511-8c69-d5b3e234b5e8?id=260447550 mailto:cityofcharlotte@m.webex.com https://www.webex.com/msteams?confid=1174142345&tenantkey=cityofcharlotte&domain=m.webex.com https://charlottenc.bonfirehub.com/ https://teams.microsoft.com/l/meetup-join/19%3ameeting_Mjk1MDJlYTQtMzI3Ny00ZWU1LTkyMTAtNzM1NmVlYTIwMGYz%40thread.v2/0?context=%7b%22Tid%22%3a%223392a0ee-6ccb-49c5-94b5-f5e6d8a665d6%22%2c%22Oid%22%3a%22fedd6bc4-e1c8-45ca-aa5e-8d961005fecd%22%7d tel:+18722564172,,668023350 https://dialin.teams.microsoft.com/ca8a1d96-98e9-4511-8c69-d5b3e234b5e8?id=668023350

INVITATION TO BID 00 10 00 - 2

Tenant key: cityofcharlotte@m.webex.com Video ID: 113 019 396 4 More info

TITLE VI SOLICITATION NOTICE

The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d to 2000d-4) and the regulations of the U.S. Department of Transportation (49 C.F.R. Part 21), issued pursuant to such act, hereby notifies all bidders that it will affirmatively ensure that for any contract entered into pursuant to this Invitation to Bid, businesses will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of sex, race, color, or national origin in consideration for an award.

DESCRIPTION OF WORK

The CTC Fare Zone Striping Project (Project) is a part of safety and security improvements at the Charlotte Transportation Center that will include the following site improvements:

-Heated-In-Place Thermoplastic “FARE ZONE” ground markings;

-Pedestrian crosswalk (4 piano-style, 4 high visibility) markings;

-Yellow striping for bus bays;

-Truncated domes; and -Sidewalk repairs.

The estimated cost of this Contract is $100,000.

A 5% bid security is required with each bid that equals or exceeds $300,000. Bidders must be properly licensed under North Carolina state law to perform the work.

The City of Charlotte reserves the right to reject any and all bids and to waive any informalities or technicalities as it may deem to be in its best interest.

mailto:cityofcharlotte@m.webex.com https://www.webex.com/msteams?confid=1130193964&tenantkey=cityofcharlotte&domain=m.webex.com

INVITATION TO BID 00 20 00 - 1

00 20 00 – INSTRUCTIONS TO BIDDERS

2024 NCDOT Specifications: The January 2018 North Carolina Department of Transportation (NCDOT) Standard Specifications for Roads and Structures (herein referred to as the “NCDOT Standard Specifications”) are part of the Contract Documents and incorporated herein by reference. The Contract Documents are intended to be complementary. In case of any conflict among the Contract Documents that cannot otherwise be resolved, the order of precedence shall be set forth in Article 105‐4 of the NCDOT Standard Specifications.

ARTICLE 1: DEFINITIONS

Whenever the following terms are used in the NCDOT Standard Specifications, in any of the Contract Documents, or in the plans, the intended meaning of such terms shall be as follows:

1) “Chief Engineer”, or “State Highway Administrator” shall mean the “City Engineer.”

2) “Alternate” or “Alternate Bid” shall mean the amount stated in the Bid which may be added to or subtracted from the Base Bid amount if such Alternate(s) are accepted by the City.

3) “Total Amount Bid” or “Total Base Bid” shall mean the correct sum total obtained by adding together the amounts bid for every item in the proposal including contingencies or allowances but excluding Alternates.

4) “Board of Transportation” shall mean “City Council.”

5) “CATS” shall mean the “Charlotte Area Transit System,” a component department of the City of

Charlotte.

6) “CATS CEO” shall mean the City of Charlotte Director of Public Transit and Chief Executive

Officer of CATS.

7) “City” shall mean the “City of Charlotte, North Carolina”; the City is the Project Owner.

8) “City Engineer” shall mean the civil engineer employed by the City.

9) “City Standard” shall mean the latest edition of the applicable “Charlotte Land Development

Standards Manual (CLDSM)”, “Charlotte-Mecklenburg Storm Drainage Design Manual”, “Charlotte Mecklenburg BMP Design Manual” and “Charlotte-Mecklenburg Utility Department Policies, Procedures, Standards and Specifications.”

10) “Construction Manager”, “Engineer”, “Division Engineer” or “Resident Engineer” shall mean the City Engineer’s duly authorized Construction Manager to oversee the construction of the Project.

11) “Contract” shall mean the reciprocal undertakings, obligations, and rights of the City and the Contractor evidenced by the executed agreement and other Contract Documents between the City and the Contractor, covering the performance of and compensation of the Work.

12) “Contract Amount”, “Total Contract Amount” or “Contract Sum” shall mean the Total Base Bid plus Alternates accepted by the City.

13) “Contract Documents” shall consist of the Project Manual, the Contractor’s executed bid and forms, Acceptance by the City, and any change orders issued after execution of the Contract.

14) “Date of Availability” shall mean the date of the “Contract NTP.”

15) “Department”, “Department of Transportation”, “Division of Highways”, and “Raleigh Central

Office” shall all mean the “Charlotte Area Transit System,” a component department of the City of Charlotte.

16) “Electronic Bid” shall mean the “Electronic Bid Form” and process as defined in Section 00 10 00 – Instructions to Bidders, Article 3 – Bidding Procedures, Subsection 3.3. – Bid Form.

INVITATION TO BID 00 20 00 - 2

17) “Project Manual” shall mean the complete set of bidding documents issued by the City of Charlotte General Services to include the Invitation to Bid, Instructions to Bidders, Bid Forms, sample project forms, conditions and special provisions of the contract, addenda issued prior to the execution of the contract, and drawings.

18) “State” shall mean “City of Charlotte”; however, “State” shall mean the “State of North Carolina” when the term is referring generically to the “laws of the State.”

19) “State Contract Officer” shall mean “Contract Officer.”

20) “Supplemental Agreements” shall mean “Change Orders.”

ARTICLE 2: BIDDER’S REPRESENTATIONS

2.1 CONTRACTOR’S LICENSES

Bidders shall be properly licensed under North Carolina state law to perform the Work specified in the Bidding Documents and per Article 102-14 of the NCDOT Standard Specifications. Bids received from bidders not meeting the applicable Contractors’ licensure requirements as required by law and as determined by the Engineer’s estimate may be considered non-responsive and may not be considered for award.

2.2 BIDDER QUALIFICATIONS

Bidders must be experienced in the class of work proposed who can refer to projects of similar magnitude and scope that have been successfully completed by them within the past three years.

Bidders to whom award of a Contract is under consideration may be required to submit to the City, upon request, a properly executed Contractor’s Qualifications Statement. The Contractor’s Qualifications Statement may include, but is not limited to, the Bidder’s past projects, financial capability, staff qualifications and availability, references, litigation or claims against the Bidder, list of equipment available to execute the Work and NCDOT pre-qualification status. The City reserves the right to request such qualifications from Bidders as part of its bid evaluation. The Bidder’s failure to submit the requested Qualifications Statement within the timeframe specified by the City may be grounds for bid rejection.

2.3 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK

By submitting a bid, Bidders certify that they have examined or will examine the work sites to familiarize themselves with the existing conditions on the Project, affecting the cost and execution of the work as described in Article 102-6 of the NCDOT Standard Specifications.

ARTICLE 3: BIDDING PROCEDURES

3.1 THE PROJECT MANUAL

The Project Manual is the bidding document and shall not be altered. The Bid Form provided in the Project Manual by the City shall be used and the Project Manual in its entirety shall be submitted for bid consideration.

3.2 RESERVED

3.3 BID FORM

Bidders shall complete and submit Section 00 40 00 “BID FORMS AND SUPPLEMENTS” of the Project Manual in its entirety for bid consideration. Bidders shall submit Bids using the Bid Form provided in the Bidding Documents. The Bid Form must be completed in its entirety with all entries including signatures

INVITATION TO BID 00 20 00 - 3

written legibly in ink. Unit Prices shall be entered where required and applicable. Incomplete Bid Forms shall be subject to rejection at the discretion of the City.

In the event an addendum is issued to change the Bid Form, the old Bid Form on the website will be replaced with a new updated Bid Form accordingly. A note on the website will indicate the Bid Form has been “changed per addendum # __”. Bidders shall be responsible for verifying completion and submission of the correct Bid Forms.

3.4 FORMS, CERTIFICATIONS, AND EXECUTION OF BID

Bidders must complete each form, certification, and the Execution of Bid provided the Bidding Documents. Failure to complete and submit the required forms, certifications, and Execution of Bid may be grounds for bid rejection.

3.5 RESERVED.

3.6 RESERVED

3.7 BID SECURITY

A five percent (5%) bid security is required with each bid that equals or exceeds $250,000. A Bid Bond or Bid Deposit, made payable to the City of Charlotte, must be provided in accordance with Article 102-10 of the NCDOT Standard Specifications.

3.8 ELECTRONIC EXECUTION OF STATUTORILY REQUIRED BID BOND

Traditionally, the City has required bonds to be submitted as hard copies with wet signatures. Until further notice, the City will also accept electronically executed bid bonds to satisfy the requirements of N.C.G.S. § 143-129(b). For electronically executed bid bonds to be valid, a principal and N.C. licensed surety must agree to transact by electronic means. Additionally, the City requires the bidder and surety to use digital signatures that have the following characteristics: (a) each signature is unique to the person using it; (b) the signatures are capable of certification; and (c) each signature is under sole control of the person using it. The notary requirement is waived for bid bonds that are signed electronically.

If a bid will be submitted via an electronic lock box, all bid documents may be submitted electronically, including the bid bond. If a bid will be submitted in hard copy format to a physical bid box, the electronically signed bid bond must still be physically submitted with the bid package.

The bid bond must meet all other statutory criteria for bid bonds and must be submitted in compliance with the Instruction to Bidders. The City reserves the right to reject bid bonds that do not meet the above criteria.

3.9 SALES AND USE TAX

Refer to Section 00 70 00 of this Project Manual for additional information on sales and use tax. The City reserves the right to request from the bidder after bid opening the estimated amount of total Eligible Taxes that were used to calculate the Bid and any supporting documentation of such. The Bidder, in submitting the Bid for consideration, agrees to provide any such sales or use tax estimates or documentation that may be requested by the City.

INVITATION TO BID 00 20 00 - 4

3.10 SUBMISSION OF BIDS

All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with any of the requirement may cause the bid to be considered irregular and may be grounds for bid rejection.

1) Obtain an account on the Procurement Portal ‘Bonfire’ to bid electronically at https://charlottenc.bonfirehub.com.

2) Download and read carefully the Project Manual, Plans, and other supplemental documents related to this project from the Procurement Portal.

3) Download electronic bid submittal forms from the Procurement Portal. Bid submittal forms includes 1) Itemized Bid Form, 2) Commercial Non-Discrimination Certification Form, 3) Buy America Certification, 4) Lobbying Certification, 5) Disclosure Form to Report Lobbying, 6) Suspension and Debarment Certification (Prime Bidder), 7) Suspension and Debarment Certification (Subcontractor), 8) Conflict of Interest, 9) List of Subcontractors/Suppliers - Form A,

10) Evidence of Good Faith Efforts - Form C, 11) Execution of Bid. Each form must be completed in its entirety. Upon completion, bidders shall upload them back on the Procurement Portal as part of the bid submittal. Failure to complete and submit the required forms may be grounds for bid rejection.

4) Itemized bid form in Microsoft Excel format must be completed in its entirety. Bidders shall enter a unit price for each line item requiring a bid amount. The electronic version of the Itemized Bid Form will contain formulas to calculate the extensions, percentages and totals which shall not be altered by the bidders.

5) The bid shall be accompanied by a bid bond or bid deposit when applicable. The bid bond shall be prepared in accordance with Article 3.3 Bid Security of this section. Bidder shall use the Bid Bond form provided with the Project Manual.

6) Addenda will be published on the Procurement Portal. Bidders shall be responsible for inquiring if any addendum has been issued and shall acknowledge receipt of all addenda on the “Execution of Bid” Form. All addenda shall become part of the Contract Documents whether or not received or acknowledged by the Bidder.

7) All bids shall be submitted with an electronically affixed digital signature. Affixing a digital ID to the bid shall be equivalent of signing before a notary public. If the bidder does not have such digital ID, a wet signature will be acceptable when it is notarized on the bid form.

8) On the day of the bid opening, bids will be opened and read publicly at the time mentioned on the Invitation to Bid.

3.11 BID PROTESTS

Any protest or objection directed to these Instructions to Bidders or other procurement procedures, or to the Contract Documents or other requirements of the Contract, or to an award or proposed award of the Contract, or to the rejection or proposed rejection of any Bid, must be submitted in accordance with CATS’ Bid Protest Procedures as described in CATS Procurement Manual. Copies are available from CATS, 600 East Fourth Street, Charlotte, North Carolina 28202.

ARTICLE 4: BID AWARDS AND REJECTIONS

4.1 BID OPENING

Bid Opening will be conducted in accordance with Article 102-13 of the NCDOT Standard Specifications.

https://charlottenc.bonfirehub.com/

INVITATION TO BID 00 20 00 - 5

4.2 REJECTION OF BIDS AND DISQUALIFICATION OF BIDDERS

Rejection of Bids and Disqualification of Bidders will be provided in accordance with Articles 102-14 and 102-15, respectively, of the NCDOT Standard Specifications.

4.3 AWARD AND EXECUTION OF CONTRACT

Award and execution of Contract will be in accordance with Section 103 of the NCDOT Standard Specifications. The City will award the Contract to the lowest responsive, responsible Bidder or Bidders, taking into consideration quality, performance, and the time specified in the Bids for the performance of the Contract. The City will award the contract or contracts conditioned upon funds being available for construction and other governmental approvals as may be required. The City reserves the right to accept Alternates in any order or combination. The City further reserves the right to determine the low bidder based on the Total Base Bid with Accepted Alternates.

ARTICLE 5: POST-AWARD

5.1 BONDS AND INSURANCE

For bids equal to or greater than $250,000, the successful bidder shall provide the City with performance and payment bonds each in the amount equal to one hundred percent (100%) of the contract amount. Bonds shall be submitted to the City upon ten calendar days of award of the Contract and shall be in conformance with N.C.G.S. § 44A-33. Failure to provide acceptable bonds within ten calendar days of award of the Contract shall be just cause for forfeiture of the bid bond or bid deposit and rescinding the award of the Contract. Award may then be made to the next lowest responsive, responsible bidder or the Project may be re-advertised at the City’s sole discretion.

The Contractor shall submit to the City within ten calendar days of recommendation of award of the Contract a certificate of insurance in the minimum amounts required in the Contract Documents.

5.2 ELECTRONIC EXECUTION OF STATUTORILY REQUIRED PERFORMANCE AND PAYMENT BONDS

Traditionally, the City has required bonds to be submitted as hard copies with wet signatures. Until further notice, the City will also accept electronically executed performance and payment bonds to meet the requirements of N.C.G.S. § 143-129(c) and Article 3 of Chapter 44A of the General Statutes. For electronically executed bid bonds to be valid, a principal and N.C. licensed surety must agree to transact by electronic means. Additionally, the City requires the bidder and surety to use digital signatures that have the following characteristics: (a) each signature is unique to the person using it; (b) the signatures are capable of certification; (c) each signature is under sole control of the person using it; and (d) each signature is linked to document in such a manner that if the text of the document is changed, the electronic signature is invalidated. The notary requirement is waived for payment and performance bonds that are signed electronically and electronically submitted.

Per N.C.G.S. § 44A-33, bonds are still required to be submitted to the City upon ten calendar days of award of the Contract.

The bonds must meet all other statutory criteria for payment and performance bonds and must be submitted in compliance with the Instruction to Bidders. The City reserves the right to reject payment and performance bonds that do not meet the above criteria.

INVITATION TO BID 00 20 00 - 6

5.3 PRE-CONSTRUCTION CONFERENCE

A pre-construction conference will be scheduled as soon as practical after award of the Contract. The Contractor shall attend the pre-construction conference with the prospective project superintendent, any anticipated major subcontractors, major suppliers, and anticipated sources of materials such as concrete, asphalt, select and borrow material. At the conference, the Contractor and the City will discuss all components of the work.

The Contractor shall provide the following items at the conference:

o A quality control program that details the methods and procedures to be taken to assure that all materials and completed work required for the project conform to the Construction Documents. See Contractor Quality Control.

o A proposed progress schedule in a form satisfactory to the Engineer and a statement of the anticipated monthly progress payments showing the percent of progress each month shall be submitted by the Contractor to the City. The schedule shall detail the entire project and incorporate a Critical Path Method (CPM) analysis.

o At least two local telephone numbers that may be used to contact the Contractor or the Contractor’s authorized representative in the event of an emergency after normal business hours. The Contractor shall also provide the name of the Contractor’s on-site representative who is OSHA certified for trenching, shoring, and confined space entry.

The Contractor must maintain a full-time employee with the required certification during the term of the contract.

5.4 NOTICE TO PROCEED

The City will issue a Contract Notice to Proceed (“Contract NTP”) to the Contractor upon award and execution of the Contract. The Contractor shall not perform any Work prior to the date of the Contract NTP. The City reserves the right to issue an Administrative Notice to Proceed authorizing the Contractor to place orders for products requiring long lead times, or to obtain certain permits prior to beginning any Work. If an Administrative Notice to Proceed is issued, the Contractor shall not perform any Work prior to the date of the Contract NTP.

BID FORMS AND SUPPLEMENTS 00 40 00 - 1

00 40 00 – BID FORMS AND SUPPLEMENTS

ITEMIZED BID

Bidder Name

Project Name: CHARLOTTE TRANSPORTATION CENTER (CTC) FARE ZONE STRIPING PROJECT

Bidder shall download individual BID FORMS posted on the Procurement Portal at https://charlottenc.bonfirehub.com

Item Section ITEM DESCRIPTION Qty Unit Unit Price Amount 1 800 Mobilization (5%) 1 LS 2 1205 Thermoplastic Pavement Marking Lines

8", 90 mils

1040 LF

3 1205 Thermoplastic Pavement Marking Lines

24", 90 mils

600 LF

4 1205 Removal of Pavement Marking Lines, 8" 1040 LF 5 1205 Removal of Pavement Marking Lines, 24" 600 LF 6 SP-01 Heated-In-Place Thermoplastic "FARE ZONE"

Ground Marking Detail, 24" Wide, 125 mils

1800 SF

7 SP-02 Spare Material "Fare Zone" Ground Marking

Detail, 15' x 2', 125 mils

180 SF

8 SP-03 Truncated Domes (CLDS 10.35) 700 SF Subtotal 10% Contingency

Allowance Total Bid

Do not include any North Carolina Sales and Use Tax that qualifies as Eligible Taxes per Section 00 70 00, Subsection 2.17 “Sales and Use Tax”.

https://charlottenc.bonfirehub.com/

Bid #: 269-2026-1917 Division 00 - Procurement & Contracting Requirements

CITY STANDARD PROVISIONS 00 70 00 - 2

00 70 00 – STANDARD SPECIAL PROVISIONS

Section 00 10 00 (Invitation to Bid) and Section 00 20 00 (Instructions to Bidders) are hereby incorporated and made a part of Standard Special Provisions.

ARTICLE 1: NCDOT STANDARD SPECIFICATIONS

1.1 NCDOT STANDARD SPECIFICATIONS

2024 NCDOT Specifications: The January 2018 North Carolina Department of Transportation (NCDOT) Standard Specifications for Roads and Structures, herein referred to as the “NCDOT Standard Specifications,” is part of the Contract Documents and incorporated herein by reference. The Contract Documents are intended to be complementary. In case of any conflict among the Contract Documents that cannot otherwise by resolved, the order of precedence shall be as set forth in Article 105-4 of the NCDOT Standard Specifications.

The NCDOT Standard Specifications are hereby modified as follows:

Section # Modification 101-3 Modify the Definitions as provided in Section 00 20 00, Article 1, of this Project

Manual.

102-1 Delete lines 26 through 27.

102-2 Delete this section in its entirety.

102-3 Delete lines 8 through 10.

102-7 Delete 3rd sentence in the second paragraph and replace it with “Contact City of

Charlotte office” 102-8(B)(9) In line 14, replace “14 calendar days” with “10 calendar days”.

102-9(A)

Replace “Federal Highway Administration requirements, as published in 49 CFR Part 29” with “49 CFR Part 26”.

102-9(C) Delete lines 6 through 8.

In line 22, replace “14 calendar days” with “10 calendar days”.

102-10 In line 39, replace “14 calendar days” with “10 calendar days”.

Delete lines 22 to 27.

102-14(A) and 103-2 (A)(4)(a)

In addition to “State Funded Projects”, these sections also apply to “City Funded Projects.”

102-15 (J) Delete “project special provisions” and replace with “FTA Supplemental Conditions”

103-3(A) Delete the reference to “North Carolina General Statute 136-28.1” and replace with the reference to “North Carolina General Statute 143-129.1”

103-3(A)(5) Delete the “48 hours” notice of bid withdrawal and replace with “72 hours”.

103-3(B) and 103-3(C)

Delete these sections in its entirety and replace applicable procedures established in North Carolina General Statutes 143-129.1.

103-3(D) In line 32, replace “14 calendar days” with “10 calendar days”.

103-7 In line 5, replace “14 calendar days” with “10 calendar days”.

103-9 In line 15, replace “14 calendar days” with “10 calendar days”.

CITY STANDARD PROVISIONS 00 70 00 - 3

103-4 (A) In this section, replace “60 days” with “90 calendar days”.

103-4(B) Delete this section in its entirety and replace with Article 1.4 of Section 00 55 00 of this Project Manual.

104-8(A)(1) Delete line 37 through 43 and replace with the following:

When the Engineer and the Contractor agree to the prices to be paid, the agreement will set forth in a change order. The Contractor may begin work by written authorization from Engineer before executing the change order.

104-12(B) Delete following part from line 45 “and the State Value Management Engineer” 104-12(D) Delete following part from line 11-12 “and the State Value Management

Engineer at ValueManagementUnit@ncdot.gov” 104-12(E) Delete following part from line 23 “and the State Value Management Engineer at

ValueManagementUnit@ncdot.gov” 104-12(F) Delete following part from page 1-43, line 45 “and the State Value Management

Engineer” 105-4 Insert the following after Line 47 “Federal Transit Administration Supplemental

Conditions shall govern over Project Special Provisions, Standard Special Provisions, Plans, Supplemental Specifications, and Standard Specifications.”

106-1(B) Delete lines 2 through 15.

In line 18, replace the phrase “the product conforms to the above” with “the product conforms to Buy America requirements in the Contract Documents, 49 USC § 5323(j), and 49 CFR Part 661.”

In line 27, replace “Federal Highway Administration” with “Federal Transit Administration”

107-15 Delete this section in its entirety and replace with “Insurance Requirements” article of Section 00 70 00 of this Project Manual.

107-24 Delete this section in its entirety and replace with the “Dispute Resolution” article of Section 00 70 00 of this Project Manual.

108-4 Insert the following after Line 29 “The Contractor’s project superintendent and other individuals representing the Contractor who are knowledgeable of the Contractor’s proposed progress schedule or who will oversee major items of the work shall attend the pre-construction conference.”

108-6 On page 1-71, line 41 through 42, delete the reference of “NCGS § 136-29” and replace with a reference to the “Dispute Resolution” article of Section 00 70 00 of this Project Manual.

108-8 In lines 8-9, replace “The Engineer will check the Contractor’s progress at the time each partial pay estimate is prepared.” with “The Engineer will check the Contractor’s progress at the time each partial pay estimate is prepared and, in the Engineer’s discretion, at other times.”

108-10(B)(5) Delete this section in its entirety.

108-13 Delete this section in its entirety and replace with the “Termination” article of

Section 00 70 00 of this Project Manual.

mailto:ValueManagementUnit@ncdot.gov mailto:ValueManagementUnit@ncdot.gov

CITY STANDARD PROVISIONS 00 70 00 - 4

109-3 Amend Lines 22-24 to read as follows: “All force account work shall be immediately performed as directed by the Engineer including the numbers and types of equipment, the numbers and classifications of labor and foremen and material requirements.”

109-4(A) and 109-4(B)

Delete this section in its entirety and replace with Article 2.14 Payments of Section 00 70 00 of this Project Manual.

109-4(C) Delete from lines 4-5 the following text “until the last partial payment estimate, at which time these funds will be paid to the Contractor.”

Amend line 9 to read as follows: “accordance with this subarticle, or otherwise agreed upon by the parties to this Contract.”

109-11 Delete this section “Interest on Final Payment” in its entirety.

1.2 ERRATA

(10-16-18) (Rev. 2-16-21) Z-4

Revise the NCDOT 2018 Standard Specifications as follows:

Division 6 Page 6-7, Article 609-1 DESCRIPTION, line 29, replace article number “609-10” with “609.9”.

Division 7

Page 7-27, Article 725-1 MEASUREMENT AND PAYMENT, line 4, replace article number “725-1” with “724-4”.

Page 7-28, Article 725-1 MEASUREMENT AND PAYMENT, line 10, replace article number “725-1” with “725-3”.

Division 10

Page 10-78, Article 1056-4 GEOTEXTILES, TABLE 1056-1, Permittivity, Type 2, replace “Table 6D” with “Table 7D” and Permittivity, Type 3B, replace “Table 7D” with “Table 8D”.

Page 10-121, Article 1076-7, REPAIR OF GALVANIZING, line 8, replace article number “1080-9” with “1080-7”.

Page 10-162, Article 1080-50 PAINT FOR VERTICAL MARKERS, line 1, replace article number “1080-50” with “1080-10”.

Page 10-162, Article 1080-61 EPOXY RESIN FOR REINFORCING STEEL, line 5, replace article number “1080-61” with “1080-11”.

Page 10-162, Article 1080-72 ABRASIVE MATERIALS FOR BLAST CLEANING STEEL, line 22, replace article number “1080-72” with “1080-12”.

CITY STANDARD PROVISIONS 00 70 00 - 5

Page 10-163, Article 1080-83 FIELD PERFORMANCE AND SERVICES, line 25, replace article number “1080-83” with “1080-13”.

Division 17

Page 17-15, Article 1715-4 MEASUREMENT AND PAYMENT, lines 42-44, replace the second sentence with the following:

An example is an installation of a single 1.25-inch HDPE conduit would be paid as:

Directional Drill (1) (1.25″) Linear Foot

ARTICLE 2: CITY STANDARD PROVISIONS

2.1 RESERVED

2.2 RESERVED

2.3 RESERVED

2.4 RESERVED

2.5 RESERVED

2.6 RESERVED

2.7 HAZARDOUS MATERIALS

Any hazardous, contaminated, or toxic material shall be handled in accordance with Article 107-25 of the NCDOT Standard Specifications.

If the Contractor encounters any materials considered or suspected of being hazardous, he shall immediately secure the area, discontinue operations, and contact the Charlotte-Mecklenburg Hazardous Materials Coordinator, telephone 704-336-2461 for further instructions. All activities shall be required to meet the NCDOT Standard Specifications – Article 107-25.

2.8 RESERVED

2.9 RESERVED

2.10 MAINTENANCE OF THE PROJECT

Maintenance of the Project shall be in accordance with Article 104-10 of the NCDOT Standard Specifications.

The Contractor shall furnish and erect, at no additional cost to the City, whatever sidewalks, bridges, culverts, or other works as may be necessary for the protection of the public, including, but not limited to, barricades, fences, etc. and for the safe and proper execution of other public utility lines so as not to interfere therewith or damage or cause damage thereto. The Contractor shall be responsible for all damages to persons or property that occur because of his fault, omission, or negligence in connection with the prosecution of the work and shall be responsible for the proper care and protection of all work performed hereunder until completion and final acceptance, whether or not the same has been covered in whole or in part by payments made by the City.

CITY STANDARD PROVISIONS 00 70 00 - 6

2.11 STORAGE OF MATERIALS AND EQUIPMENT

Storage of Materials and Equipment shall be in accordance with Article 106-5 of the NCDOT Standard Specifications.

The Contractor shall be responsible for locating and providing storage areas for construction materials and equipment. The material and equipment storage shall comply with all local and state ordinances throughout the construction period. The Contractor shall restore the storage area to its original condition upon completion of the Project or upon such time as directed by the Engineer. Such restoration shall be at no additional cost to the City.

The Contractor shall be responsible for the safeguarding of materials and equipment against fire, theft and vandalism and shall not hold the City responsible in any way for the occurrences of same. The Contractor shall furnish and erect, at no additional cost, whatever works may be necessary for the protection of the public, including but not limited to barricades, fences, etc. Prior to final payment being made, the Contractor shall obtain a release from the property owner of the storage area utilized for the Project.

The Contractor shall be responsible for locating an offsite storage site. The offsite storage site shall be fenced with adequate protection to reasonably prevent people from entering the site.

The interior of all pipe and other accessories shall be always kept free from dirt and foreign materials.

Each piece shall be redundantly chocked at each end to prevent movement or rolling. Pedestrian or vehicular traffic shall not be unduly inconvenienced in placing of material along the streets or right-of-way, as applicable. Only the amount of pipe and accessories that will be installed that day will be allowed to be strung.

During the progress of the Work, the Contractor shall keep the premises free from accumulation of waste materials, rubbish, and other debris resulting from the Work.

There will be no separate measurement or payment for Storage of Materials and Equipment. All costs associated with this item, including equipment, labor, and material, shall be considered incidental and included in the costs of the various pay items in the Bid.

2.12 RESERVED

2.13 RESERVED

2.14 PERIODIC PAYMENTS

The City will make partial payments based on the work progress estimates prepared by the Engineer and on the payment, requests submitted by the Contractor on a monthly schedule established by the Engineer. Partial payments will be made within sixty calendar days after receipt of a complete and accurate payment request. Partial payments will be approximate only and will be subject to correction in the final estimate and final payment.

CITY STANDARD PROVISIONS 00 70 00 - 7

The Contractor shall submit payment requests in a manner approved by the City, showing the amount included therein for each Contract Bid Item to provide a basis for determining progress payment. Pay requests may include materials and equipment used in the Work.

The Contractor shall submit the following required documents with each payment request:

1. Payment Affidavit

2. State/County Sales/Use Tax Statement (form provided by the City); and

The Contractor shall submit an updated project schedule accepted by the Engineer with every partial payment request. The schedule shall detail the entire Project and incorporate a Critical Path Method (CPM) analysis that adheres to the Traffic Control Plan or be in a format that reflects the Work Area Traffic Control Handbook and meets the approval of the Engineer. Partial payment requests that do not include an updated project schedule will be deemed incomplete and the payment request will not be processed until the updated schedule is received. In the event the Contractor fails to submit an updated schedule for a period more than thirty days of the scheduled submission date, the surety will be notified of the pending breach and requested to aid in obtaining the schedule to avoid a declaration of default under the terms of the Contract.

If any mechanic's or materialman's lien, or any notice or claim of such lien, is filed against the Project for any labor, materials, supplies, or equipment claimed to have been furnished to or incorporated into the Work, or for any other alleged contribution thereto, the City shall have the right to retain from payments otherwise due the Contractor, in addition to all other amounts properly withheld under this Article or under other provisions of the Contract, an amount equal to such lien or liens claimed. The Contractor warrants that: (i) all materials are free and clear of all liens, claims, security interests, or encumbrances;

and (ii) no materials have been acquired by the Contractor, or by any other person performing Work at the site or furnishing materials for the Work under this Contract, that are subject to an agreement under which an interest in, or encumbrance on, the materials or equipment is retained by the seller or otherwise imposed.

In accordance with N.C.G.S. § 22C, the Contractor is required to pay subcontractors for satisfactory performance of their contracts within seven calendar days after the City has paid the Contractor for such Work. Additionally, the Contractor shall pay the undisputed portions of subcontractors’ invoices within one hundred twenty calendar days of the date of subcontractor’s invoice, independent of any payment by the City to the Contractor. If the Contractor withholds any retainage pending final completion of any subcontractor’s Work, the Contractor is required to pay the retainage so withheld within seven calendar days after such subcontractor completes his Work satisfactorily, regardless of any payment of retainage by the City to the Contractor. The Contractor’s failure to pay subcontractors as provided herein shall be a material breach for which the City may cancel the Contract.

Payment requests, Erosion Control Logs, Monthly Payments to Subcontractors/Suppliers Form–Form B, State/County Sales/Use Tax Statement, and Payment Buy America Certification shall be submitted on the forms provided by the City.

CITY STANDARD PROVISIONS 00 70 00 - 8

The Contractor shall have a copy of his current payment request on the job site, and it may be viewed by subcontractors upon request.

In accordance with N.C.G.S. § 143-134.1, retainage on periodic payments will be an amount equal to five percent (5%) of the total amount due on payment requests.

No approval for payment, nor any payment, nor any partial or entire use or occupancy of any portion of the Work by the City, shall constitute an acceptance of any Work that is not in accordance with the Contract.

There shall be no interest penalties assessed against the City.

2.15 FINAL PAYMENT

Final Payment will be made in accordance with Articles 109-9 and 109-10 of the NCDOT Standard Specifications.

The Contractor shall provide the following documents with the final pay request:

1. Contractor’s Affidavit Release and Waiver of Claim (form provided by the City);

No final payment will be authorized until this document has been properly completed and submitted by the Contractor.

2.16 PAYMENT AFFIDAVITS

As a condition to receiving payment under this Contract, the Contractor agrees to provide to the City with each payment request submitted under this Contract, a written payment affidavit detailing the amounts paid by the Contractor to first tier subcontractors and suppliers in connection with this Contract (“Payment Affidavits”). Payment Affidavits shall be in the format specified by the City from time to time and shall include all payments made to subcontractors and suppliers under this Contract that are not included on a prior Payment Affidavit.

Failure to provide a properly completed version of each Payment Affidavit required by this Section shall constitute a default under this Contract and shall entitle the City to: (a) withhold payment of any amounts due the Contractor (whether under this Contract or otherwise), or (b) exercise any other remedies legally available for breach of this Contract, or (c) impose any other sanctions permitted under the City’s Charlotte DBE Program. To have a properly completed Payment Affidavit, each prime contractor and first tier subcontractor identified must be registered in the City’s Vendor Registration System. The City may request on a case-by-case basis that the Contractor require certain suppliers to be registered in the City’s Vendor Registration System and may withhold payment of any amounts due the Contractor in the event the Contractor fails to comply with such request.

2.17 SALES AND USE TAX

The City is NOT exempt from applicable sales or use taxes assessed by North Carolina or other states.

However, the North Carolina Department of Revenue does reimburse the City for the North Carolina sales

CITY STANDARD PROVISIONS 00 70 00 - 9

or use taxes the City pays for certain construction related goods. Therefore, the City utilizes the below procedures for such sales tax. The Contractor agrees to follow the procedures set forth below for all sales or use taxes related to the Work and any other work performed pursuant to this Contract.

“Eligible Taxes” are defined as North Carolina sales or use taxes paid by the Contractor for buildings, materials, supplies, fixtures, and equipment that become a part of or annexed to any building or structure that is owned or leased by the City and is being erected, altered, or repaired by the City (North Carolina GS 105-164-14(c)).

“Non-Eligible Taxes” are defined as all other sales or use taxes including those paid to states other than North Carolina, or sales or use taxes paid to North Carolina on purchases or rental of tools, equipment, and disposable supplies, including fuel, used in the Work.

Non-Eligible Taxes Non-Eligible Taxes shall be included in the Bid and will be included in the Contract Amount.

The Contract Amount as shown in Section 00 50 00 includes full and complete compensation for the Contractor for all Non-Eligible Taxes paid by the Contractor in the prosecution of the Work and any other work performed pursuant to this Contract.

Eligible Taxes Eligible Taxes shall not be included in the Bid and will not be included in the Contract Amount. Eligible Taxes will be reimbursed separately pursuant to the procedures below.

Prior to award of the Contract, the Contractor shall provide the City with the estimated amount of total Eligible Taxes for the Contract. This estimated amount of total Eligible Taxes will be used solely for the purpose of the City’s budget planning for the Project and will not be included in the Contract Amount.

The Contract Amount as shown in Section 00 50 00 excludes Eligible Taxes. The Contractor shall invoice the City for Eligible Taxes as set forth below and the City will reimburse the Contractor for those Eligible Taxes pursuant to the procedures below.

In the event the Contractor fails to materially follow the procedures set forth by this Article, and/or fails to properly document its payment of Eligible Taxes, the City will not be liable to the Contractor in any way for the payment of such Eligible Taxes.

To receive the reimbursement for Eligible Taxes, the Contractor shall provide a detailed listing of Eligible Taxes on the Sales/Use Tax Statement (“Tax Statement”) provided in the Contract Documents. Tax Statements must be submitted with each payment request and shall include invoices documenting the Eligible Taxes and the underlying purchases made by the Contractor or by the Contractor’s subcontractor.

Tax Statements must indicate whether such Eligible Taxes was paid by the Contractor or by the Contractor’s subcontractor. If no Eligible Taxes have been paid for the period in which a payment request is being submitted by the Contractor, then the Contractor shall indicate “No Eligible Taxes paid this period” and submit the Tax Statement accordingly.

CITY STANDARD PROVISIONS 00 70 00 - 10

Tax Statements must be completed and signed by the Contractor/subcontractor’s company officer submitting the statement and certified by a Notary Public. Tax Statement must list in detail the Eligible Taxes paid for each individual invoice paid by the Contractor/subcontractor. No lump sum, running total, or copies of previously reported statements will be accepted.

Tax Statements must show separately the portion of Eligible Taxes that are paid to the State of North Carolina and the applicable North Carolina county, identifying the county accordingly. Tax Statements will be reviewed and approved by the City prior to paying the Eligible Taxes reimbursement. Such approval will not be unreasonably withheld.

2.18 ALLOWANCES

Any Allowance included as a line item on the Itemized Proposal, including but not limited to Contingency Allowances, may only be used by the Contractor upon written instructions from the Engineer. Any portion of any Allowance remaining at the end of the Contract shall revert to the City. The City reserves the right to change any Allowance amount prior to award of the Contract.

2.19 COMMERCIAL NON-DISCRIMINATION POLICY

As a condition of entering into this Contract, the Contractor represents and warrants that it will fully comply with the City's commercial non-discrimination policy, as described in Section 2, Article V of the Charlotte City Code, and consents to be bound by the award of any arbitration conducted thereunder. As part of such compliance, the Contractor shall not discriminate based on a Protected Class in the solicitation, selection, hiring, or treatment of subcontractors, vendors, suppliers, or commercial customers in connection with a City contract or contract solicitation process, nor shall the Contractor retaliate against any person or entity for reporting instances of such discrimination. The Contractor shall provide equal opportunity for subcontractors, vendors, and suppliers to participate in all its subcontracting and supply opportunities on City contracts, provided that nothing contained in this clause shall prohibit or limit otherwise lawful efforts to remedy the effects of marketplace discrimination that has occurred or is occurring in the marketplace.

As a condition of entering into this agreement, the Contractor agrees to:

(a) Promptly provide to the City all information and documentation that may be requested by the City from time to time regarding the solicitation, selection, treatment, and payment of subcontractors in connection with this agreement; and

(b) If requested, provide to the City within sixty days after the request a truthful and complete list of the names of all subcontractors, vendors, and suppliers that company has used on City contracts in the past five years, including the total dollar amount paid by contractor on each subcontract or supply contract. The Contractor further agrees to fully cooperate in any investigation conducted by the City pursuant to the City's commercial non-discrimination policy as set forth in Section 2, Article V of the Charlotte City Code, to provide any documents relevant to such investigation that are requested by the City, and to be bound by the award of any arbitration conducted under such policy.