3-Pre-bid Meeting Minutes and Sign In Sheet - Perrine.pdf

SEPTEMBER 2026 CRAFTON BOROUGH C-5667-0020

PERRINE STORM SEWER SEPARATION

Mandatory Pre-Bid Meeting Agenda Copyright © 2007 The Gateway Engineers, Inc... All rights reserved.

Crafton Borough

Mandatory Pre-Bid Meeting Minutes

Perrine Storm Sewer Separation

REQUEST FOR PROPOSALS TO BE RECEIVED ON OCTOBER 15, 2026 (10:30 A.M.) – VIA PENNBID

Meeting Location: 100 Stotz Avenue, Pittsburgh, PA 15205

Meeting Time: 10:30 A.M.

Meeting Date: Tuesday, September 15, 2026

Agenda Items START: 10:32 A.M.

• This is the Mandatory Pre-bid Meeting for the Perrine Storm Sewer Separation project. Bidders who intend to bid must appear on the Mandatory Pre-Bid Meeting Register under the name of the

PennDOT pre-qualified bidding entity for their Bids to be considered as responsive. Bids from bidders who do not appear on the Mandatory Pre-Bid Meeting Register will be considered non-responsive. “Attendance” for the purposes of this Paragraph shall mean being present for the entirety of the Meeting. Signing the Register at the beginning of the Meeting and leaving immediately thereafter will not constitute attendance. Note that the Meeting start time will be strictly enforced unless there were circumstances that affected most of the prospective bidders.

• All Proposals must be submitted electronically via PennBid (www.PennBid.net) before 10:30 a.m., prevailing time, on Thursday, October 15, 2026. At that time, Bids will be opened with an unofficial

Bid Summary Table publicly displayed on PennBid. No hard copy bids will be accepted.

• Bid: The project includes, but is not limited to, the installation of new storm sewer pipe, inlets and manholes; clearing and grubbing; traffic control; resident notification; erosion and sedimentation control measures; existing utility protection; street reconstruction; existing concrete curb, gutter, sidewalk and handicap ramp replacement; bituminous milling and overlay; and miscellaneous site restoration, complete in place.

• Bidders must be PennDOT pre-qualified under the name of the bidding entity for the majority of the following Work Class Codes: C; C1; E; F; F1; F2; F3; G; H; H2; and K. Evidence of compliance must be submitted with the Bid for the Bid to be considered as responsive. Subcontractors shall also be required to be PennDOT pre-qualified for the following work categories: J, M, M1, M2, M3, O, Q, and Q1.

• A price adjustment for any material will not be permitted. Contractors shall include all costs necessary to complete the project in accordance with the Contract Documents by the listed date of

Final Completion in their total bid price. A time adjustment due to material availability may be considered by the Owner upon submittal of acceptable documentation by the Contractor. Contractors shall note the material submittals shall be made no later than fifteen (15) days after Notice of Award

(NOA). Material shall be ordered no later than ten (10) days after submittal approval.

• Payments for “stored materials” including deposits or conditional payments required by Suppliers will not be considered for payment. All work must be “complete in place” for payment consideration.

http://www.pennbid.net/

• Bidders are advised that the Borough expressly reserves the right to reject all bids, and specifically reserves the right to award to the lowest responsive, PennDOT pre-qualified and responsible Bidder a contract for all or any portions of the work listed in the Proposal, and in awarding a contract for less than the total work listed, or less than all the portions of the work listed, the Contract price will be determined from the total quantities for each item listed and the unit price for each item listed.

• Bidders acknowledge that each Bid Unit Price shown on the Bid Form and Proposal includes an amount considered by the Bidder to be adequate to cover the overhead and profit for each separately identified item. Bidder acknowledges that estimated quantities are not guaranteed, and are solely for comparison of Bids, and the final contract price for all Bid Items will be based on actual installed quantities, determined as provided in the Contract Documents.

• Bidders acknowledge that the Borough reserves the right to increase or decrease listed Bid Form and

Proposal quantities (including elimination of quantities in their entirety) with applicable changes to the final contract price without consideration for the recovery of any or all direct or indirect costs associated with the adjusted or eliminated quantity subject to all applicable Sections of this Document.

Bidders also acknowledge the elimination of quantity will not be a basis for a change to the Bid Unit

Price or final Contract Value.

• The Bid Documents are intended to provide a “complete-in-place” installation. Unless there are unforeseen or latent conditions, all payments shall be by the Unit Price Bid Items. The Contractor shall coordinate the Drawings and Specifications with all applicable PennDOT, Allegheny County Health

Department and PADEP Publications, Standard Drawings, and Design Manuals to meet this requirement.

• Bidders are advised that all Items on the Base Bid must be completed on the Proposal Form for the bid to be considered as responsive and that the Borough intends to award the Contract to the lowest

PennDOT pre-qualified, responsible, and responsive Bidder based on the total bid submitted for the

Base Bid.

• Bidders are advised that the name of the bidding entity shown on the Mandatory Pre-bid Meeting

Sign-in Sheet must match the corporate name shown on the PennDOT Pre-qualification Certificate for the bid to be considered as responsive.

• All questions shall be posted to PennBid by 4:00 p.m., on October 8, 2026.

All questions posted to PennBid will be supplied answers posted by the Engineer to PennBid prior to

10:30 a.m., Tuesday, October 13, 2026. In addition, all Bidders will be supplied with this Agenda, the

Meeting Register, and answers to questions received at this Meeting posted by the Engineer to

PennBid. Bidders shall note that only posted questions will be accepted from Bidders who attended the Mandatory Pre-Bid meeting. Posted questions from suppliers, subcontractors, etc. or verbal questions will not be given consideration.

• The following are anticipated Milestone Project Dates:

o Bid – October 15, 2026 o Anticipated Award by Council – October 22, 2026 o Anticipated Notice to Proceed (NTP) – November 9, 2026 o Substantial Completion – 145 Calendar Days after NTP – April 3, 2027 o Final Completion – 175 Calendar Days after NTP – May 3, 2027

• The Project Manager has not performed an Engineer’s Opinion of Probable Cost

• Required Attachments to the Bid:

o Required Bid security in the form of a Certified Check or Surety Company Bond in the amount of ten (10%) percent in favor of Crafton Borough, as a proposal deposit which, it is understood, will be forfeited in case of failure to comply with the requirements and provisions of this Proposal.

o List of Proposed Subcontractors (if known) o List of Proposed Suppliers (if known) o Non-Collusion Affidavit o Public Works Verification Form o Evidence of PennDOT Pre-Qualification for majority of required categories o List of three (3) projects with verifiable references of a similar nature and size to the work proposed performed within the past five (5) years o All required ALCOSAN GROW Grant paperwork

• Contract Document Notes:

o Section 00110 Article 6 Bidder’s Representations o Section 01100 Summary Paragraph 1.6.A. – Work hours (7:00 a.m. to 5:00 p.m. M-F) o Section 01110 General Requirements

▪ Paragraph 1.3.F – “PennDOT Pre-qualified Work Classifications”

▪ Paragraph 1.3.I – “Pennsylvania Prevailing Wages”

▪ Paragraph 1.3.K – “Borough Road / Site Access Restrictions”

▪ Paragraph 1.3.M – “Construction Layout”

▪ Paragraph 1.3.S – “PA One Call” and Utility Support

▪ Paragraph 1.3.T – “Pennsylvania Act 287”

▪ Paragraph 1.3.U– Public or Private Line Damage

▪ Paragraph 1.3.X – “Complete in Place”

▪ Paragraph 1.3.HH – “Question and Reply Dates”

▪ Paragraph 1.3.VV – “Contractor Notice” and “Downtime”

▪ Paragraph 1.3.XX – “50% Requirements”

▪ Paragraph 1.3.YY – “Unclassified Excavation”

▪ Paragraph 1.3.GGG and HHH – “No Payment for Stored Material”

▪ Paragraph 1.4 – “Mandatory Pre-Construction Conference”

▪ Paragraph 1.5 – “Construction Documentation” by a Professional Subcontractor

▪ Paragraph 1.6 – “Notification Requirements”

▪ Paragraph 1.8 – “Prevailing Wage and Schedule Requirements”

▪ Paragraph 1.10.E – “Field Discussions” o Section 01270 Unit Prices

▪ Paragraph 3.1.L – “Maximum Trench Pay Width”

▪ Paragraph 3.1.U – “Maximum Trench Pay Width”

▪ Paragraph 3.1.U – “Chairs or Supports”

▪ Paragraph 3.1.V. – “Storm and/or Sanitary Lateral Repairs”

▪ Paragraph 3.1.X – “Ramps Pay Length”; “Chairs or Supports”; “Engineer Coordination”

▪ Paragraph 3.1.Y – “Concrete Header”

▪ Paragraph 3.1.DD – “Professional Subcontractor” for Photo / Video Documentation

▪ Paragraph 3.1. EE – “GPR Survey” and “Utility Notification, etc.”

▪ Paragraph 3.1.II – “Crew Time”

▪ Paragraph 3.1. JJ – “Brick Driveways” o Section 01290 Payment Procedures

▪ Paragraph 1.3.A – “Payment Form”

▪ Paragraph 1.3.B – “Pencil Copy”

▪ Paragraph 1.3.D – “Payment Application Times”

▪ Paragraph 1.3.F – “Certified Payrolls”

▪ Paragraph 1.3.G – “Construction Schedule”

▪ Paragraph 1.3.H – “Waiver of Mechanic’s Lien”

▪ Paragraph 1.3.I – “Accelerated Schedule”

▪ Paragraph 1.3.K.14 – “Maintenance Bond”

▪ Paragraph 1.3.K.16 – “Maintenance Bond CCTV” o Section 01310 Project Management and Coordination

▪ Paragraph 1.4.A – “On-site Foreman”

▪ Paragraph 1.4.B – “Coordination” o Section 01320 Construction Progress Documentation

▪ Paragraph 1.3.A – “Construction Schedule”

▪ Paragraph 2.2.E – “Updated Construction Schedule”

▪ Paragraph 2.2.F– “Accelerated Construction Schedule” o Additional Clarifications

1. Section 01700 Section 2.1.B and Section 01270 Paragraph 3.1.EE – Existing Utilities and

GPR Survey: GPR Survey shall include all labor, equipment, tools, and materials necessary to conduct a SUE Quality Level B (QL-B) survey and shall be performed as the first item of work. All results shall be presented to the Engineer for review in a timely manner. The

Contractor shall note that the GPR Survey may be completed and submitted in “stages” but that no work will be permitted in areas where there is no GPR coverage. The GPR survey should consider target characteristics, depths and surrounding materials; and be of sufficient level to identify all possible targets. The GPR survey does not relieve the Contractor of the responsibility to repair any damaged utility at his sole cost and expense.

2. Contractors shall note specific road / site access restrictions as directed by the Borough

(no construction access on Clearview and Barr Avenues; access only on Alley A and Rush

Way) and submit the Bid in accordance with the listed Borough restrictions. No change in the

Contract Price and/or Contract Time will be considered for complete compliance with this

Paragraph.

• Questions

END: 10:45 A.M.