3-Policy for Payment.pdf

This document is a policy document from the Harris County Engineering Department in Texas, dated December 6, 2005, detailing the procedures for payment of materials on hand for construction projects. The policy outlines the requirements for contractors to request compensation for nonperishable materials that have been delivered to work locations or acceptable storage areas but have not yet been incorporated into the project. Eligible materials include concrete traffic barriers, precast concrete box culverts, concrete piping, deck panels, beams, reinforced concrete pipes, steel girders, and other items deemed reasonable by the project engineer.

The policy specifies that payment for materials on hand will only be made for items with an individual or collective invoice cost of at least $1,000, and the materials must be completely constructed or fabricated, marked, and have an approved test report. Payment will not exceed the actual cost as established by invoice, and materials without a paid invoice within 60 days will be ineligible for payment. The document provides two forms for contractors to use: a summary page and a detailed request form, both of which require contractor signatures and authorization for the Harris County Engineering Department to audit material on hand (MOH) records. The policy applies to multiple work order contracts and requires monthly submissions until the total value of material on hand reaches zero.