3-NC2621 - Fee Cost Proposal.xlsx

This is a fee cost proposal form for City Colleges of Chicago's Request for Proposals #NC2621 for Audio Visual Equipment and Services - Classroom Updates. The RFP seeks to modernize and maintain multimedia classrooms and related technology environments across the district's seven colleges and satellite locations in Illinois. The proposal requires vendors to provide detailed pricing for 17 line items of audio visual equipment and services, including interactive displays (86"-98"), all-in-one PCs, PTZ cameras, audio conference microphone systems, speakers, amplifiers, processing units, touch panels, matrix switchers, cables, HDBaseT transmitters and receivers, wireless casting devices, document cameras, and managed network switches. Proposals are due no later than Tuesday, September 8, 2026 by noon Central Standard Time.

The cost proposal matrix requires vendors to complete unit pricing, shipping/processing costs, warranty costs, installation costs (including cable pulls), programming costs, removal of legacy equipment costs, and estimated annual software costs where applicable. Vendors must provide complete specifications for all preferred and alternate models, warranty information, and detailed vendor notes outlining what is included in each cost line item and any applicable stipulations. Vendors are responsible for identifying and providing supplemental pricing information for any additional costs not captured in the standard matrix. All costs should reference the separate Audio Visual Specifications document (Appendix II) for detailed equipment requirements and technical specifications.