3-LF- 2026 Paving (Park, Agnes, 22nd, Foster-Plum).docx

CONTRACT AND SPECIFICATIONS

FOR

CITY OF LEBANON

CONTRACT #: C-1-26-LF

PENNDOT LF PROJECT: 26-38301-01

FOR: 2026 STREET PAVING

Park Drive: Oak St.- S. to Northfield Dr.

Agnes Street: Roth St.- W. to 16th St.

22nd Street: Oak St.- N. to Walnut Alley Option 1- Park Drive: Oak St. to City Line Opt. 2- Park Drive: City Line to Northfield Dr.

Opt. 3- Agnes St: Roth St.- West to 16th St.

Opt. 4- 22nd St: Oak St. to City Line (N. side @ Walnut Alley) Opt. 5- Foster/ Plum St.- Chestnut St.- S. to Walnut St.

DATE: 20 May 2026

BUREAU OF PUBLIC WORKS

Sherry L. Capello Mayor _

Chad M. Yeagley Director _

Chad M. Yeagley Director of Public Works

CONTRACT DOCUMENTS FOR SITE PREPARATION

CONTENTS

INSTRUCTION AND FORMS

PAGE

INSTRUCTION TO BIDDERS

MBE / WBE Subcontractor and Supplier Solicitation and Commitment Form …………………………………………………………………………...

1 to 3

PAGE

GENERAL SPECIFICATIONS

General Conditions, Part 1

GENERAL CONDITIONS

PART II …………………………………………………………………………………………... 1

PENNSYLVANIA LIQUID FUELS COMPLIANCE

This project is funded in whole or in part through Pennsylvania Liquid Fuels Tax Fund allocations and shall comply with all applicable PennDOT requirements, standards, publications, and regulations governing the expenditure of Liquid Fuels monies. All work shall conform to the current editions of PennDOT Publication 408, Publication 447, Publication 213, and all related specifications unless otherwise modified within these Contract Documents.

PREVAILING WAGE REQUIREMENTS

The Contractor shall comply with the Pennsylvania Prevailing Wage Act, Act 442 of 1961, as amended. Contractors and subcontractors shall pay not less than the minimum prevailing wage rates as determined by the Pennsylvania Department of Labor and Industry for Lebanon County classifications applicable to this project. Certified payroll documentation shall be maintained and furnished upon request.

II. Executive Order 11063, as amended …………………………………………………… 1

TRAFFIC CONTROL AND PUBLIC SAFETY

All maintenance and protection of traffic shall conform to PennDOT Publication 213, current MUTCD standards, and all applicable Pennsylvania regulations. The Contractor shall provide all signage, flagging, temporary traffic control devices, pedestrian accommodations, and safety measures necessary to maintain safe travel throughout the project duration.

IV. CONTRACT WORK HOURS & SAFETY STANDARDS ACT (40 U.S.C.327 ET SEQ. 8

MATERIALS AND WORKMANSHIP

All materials utilized on this project shall conform to PennDOT Publication 408 specifications and applicable ASTM standards. Asphalt materials, aggregates, tack coat, sealants, and related paving products shall meet PennDOT approved mix designs and quality standards.

MEASUREMENT AND PAYMENT

Estimated quantities provided within the contract documents are for bidding comparison purposes only. Final payment quantities shall be determined by actual field measurements and quantities verified by the City of Lebanon. Unit prices submitted by the Contractor shall constitute full compensation for labor, equipment, materials, incidentals, traffic control, mobilization, and all related work necessary to complete each pay item.

VIII. Clean Air and Clean Water Acts …………………………………………………………. 15

PUBLIC WORKS EMPLOYMENT VERIFICATION ACT

Contractors and subcontractors performing work on this project shall comply with the Pennsylvania Public Works Employment Verification Act and all applicable federal, state, and local employment verification requirements.

STATE REQUIREMENTS

Federal Occupational Safety and Health Act of 1970- (OSHA).……………………………..21 PA Act 235 of 1965 am amended, Universal Accessibility Act, and Americans with Disabilities Act (ADA) of 1990. ………………………………………………………………….21

PENNSYLVANIA REQUIREMENTS

All work shall comply with applicable Pennsylvania laws, PennDOT regulations, and City of Lebanon requirements.

GENERAL SPECIFICATIONS

SPECIAL CONDITIONS FOR SITE PREPARATION ……………. 1 to 4

401. Project Site ………………………………………………………………….

402. Time for Completion ……………………………………………………………….

403. Liquidated Damages ……………………………………………………………….

404. Responsibility of Contractor ……………………………………………………….

405. Communications ………………………………………………………………….

407. Job Offices ………………………………………………………………….

408. Partial Use of Site Improvements …………………………………………………

409. Work by Others ………………………………………………………………….

410. Contract Documents and Drawings ………………………………………………

SCHEDULE OF DRAWINGS

TECHNICAL SPECIFICATIONS

CHANGE ORDERS AND CONTRACTOR’S CERTIFICATE AND RELEASE (forms)… 1 to 4

1. Change Order – No Proceed Order Necessary, Time not changed ……….

2. Change Order – PROCEED ORDER ISSUED, TIME NOT CHANGED …...

3&4. CONTRACTOR’S CERTIFICATE AND RELEASE …………………………

TO BE EXECUTED PRIOR TO CONSTRUCTION START

INVITATION TO BIDDERS

NOTICE TO CONTRACTORS

CITY OF LEBANON; LEBANON, PENNSYLVANIA

Sealed Proposals will be received electronically via PennBid until 2:00 p.m. prevailing time (date), at which time they will be opened with the results displayed publicly on PennBid after the proper evaluation time has been completed. Sealed bids shall be submitted electronically via the PennBid Program at www.pennbid.net.

The Proposal must cover all labor, equipment, materials and all other costs incidental to the work and construction of:

CONTRACT C-1-26-LF

2026 PAVING PROJECT – C-1-26-LF

OPTION #1 – PARK DRIVE: OAK ST. TO CITY LINE – PARK DRIVE: OAK STREET TO CITY LINE OPTION #2 – PARK DRIVE: CITY LINE TO NORTHFIELD DRIVE – PARK DRIVE: CITY LINE TO NORTHFIELD DRIVE OPTION #3 – AGNES STREET: ROTH ST. WEST TO 16TH ST. – AGNES STREET: ROTH STREET- WEST TO 16TH STREET

OPTION #4- 22ND ST: OAK ST- NORTH TO NORTHERN SIDE OF WALNUT ALLEY

OPTION #5- FOSTER/ PLUM STREET- CHESTNUT STREET- SOUTH TO WALNUT STREET

Option #1 (Attachment “A”) (GOLD ANNOTATED SECTION) Park Drive: Oak St. to City Line- estimated quantities

1. Mobilization to site

2. Mill and prep 2’ approximately 3,600 SQYD

3. Superpave asphalt base/scratch course, PG 64-22 <0.3 mil ESALS, 9.5MM mix, 1/2” Depth, approx. 108 T

4. Superpave asphalt, wear course, PG 64-22 <0.3 mil ISALS, 9.5 MM mix, 1.5” depth, SRL-L, approx. 324 T

5. Base repair in some areas may be required. These areas will be identified during site walk/ preconstruction meeting. Estimate approximately 15 syds.

Option #2 (Attachment “A”) (GREEN ANNOTATED SECTION) Park Drive: City Line to Northfield Dr-. estimated quantities

1. Mobilization to site

2. Mill and prep 2’ approximately 850 SQYD

3. Superpave asphalt base/scratch course, PG 64-22 <0.3 mil ESALS, 9.5MM mix, 1/2” Depth, approx. 26 T

4. Superpave asphalt, wear course, PG 64-22 <0.3 mil ISALS, 9.5 MM mix, 1.5” depth, SRL-L, approx. 77

5. Base repair in some areas may be required. These areas will be identified during site walk/ preconstruction meeting. Estimate approximately 15 syds.

Option #3 (Attachment “B”) Agnes Street: Roth St.- West to 16th St-. estimated quantities

1. Mobilization to site

2. Mill and prep 5 ½” approximately 2,800 SQYD

3. Superpave asphalt base/scratch course, PG 64-22 <0.3 mil ESALS, 9.5MM mix, 4” Depth, approx. 84 T

4. Superpave asphalt, wear course, PG 64-22 <0.3 mil ISALS, 9.5 MM mix, 1.5” depth, SRL-L, 252 T

5. Base repair in some areas may be required. These areas will be identified during site walk/ preconstruction meeting. Estimate approximately 30 syds.

Option #4 (Attachment “C”) 22nd Street: Oak St. to North edge of Walnut Alley/ City Line- estimated quantities

1. Mobilization to site

2. Mill and prep 2’ approximately 1,970 SQYD

3. Superpave asphalt base/scratch course, PG 64-22 <0.3 mil ESALS, 9.5MM mix, 1/2” Depth, approx. 60 T

4. Superpave asphalt, wear course, PG 64-22 <0.3 mil ISALS, 9.5 MM mix, 1.5” depth, SRL-L, approx. 178 T

5. Base repair in some areas may be required. These areas will be identified during site walk/ preconstruction meeting. Estimate approximately 15 syds.

Option #5 (Attachment “D”) Foster/ Plum St.- estimated quantities

1. Mobilization to site

2. Mill and prep 2” approximately 550 SQYD

3. Superpave asphalt base/scratch course, PG 64-22 <0.3 mil ESALS, 9.5MM mix, 1/2” Depth, approx. 18T

4. Superpave asphalt, wear course, PG 64-22 <0.3 mil ISALS, 9.5 MM mix, 1 1/2” depth, SRL-L, 50T

5. Base repair in some areas may be required. These areas will be identified during site walk/ preconstruction meeting. Estimate approximately 30 syds.

All options will include Sealant material at all curblines, joints, seams, manholes, and all other pavement penetrations. Ensure proper tie-ins at all adjacent street seams.

Contract Documents, including Drawings, Technical Specifications for the work done are available on PennBid.

A certified check or bank draft, payable to the order of the City of Lebanon, Negotiable U.S. Government Bonds (at par value), or a satisfactory bid bond executed by the Bidder and an acceptable surety in an amount equal to ten percent (10%) of the total bid shall be submitted with each bid. Bids must be submitted unconditionally. No bidder may withdraw sixty (60) days after the scheduled closing time for receipt of bids.

Attention is called to the fact that there is a requirement for minimum salaries and wages to be paid on this project, and that the contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin.

This project is financed in whole or in part through Pennsylvania Liquid Fuels funding and shall be completed in accordance with all applicable Pennsylvania Department of Transportation (PennDOT) standards, specifications, publications, and regulations governing the use of Liquid Fuels Tax Fund monies.

This project is subject to the Pennsylvania Prevailing Wage Act, Act 442 of 1961, as amended. Contractors shall pay not less than the minimum wages as determined by the Pennsylvania Department of Labor & Industry.

All materials, workmanship, traffic control, and construction methods shall conform to the current edition of PennDOT Publication 408 Specifications unless otherwise specified.

Quantities listed within the bid documents are estimated only and final payment quantities shall be based upon actual field measurements and accepted quantities completed.

The contract will be awarded to the lowest responsible bidder, but the City of Lebanon reserves the right to accept or reject any or all proposals submitted.

All work shall comply with applicable Pennsylvania laws, PennDOT regulations, and City of Lebanon requirements.

Bids may be held by the City of Lebanon for a period of fifteen business days (15) from the date of bid opening June 22, 2026 for the purpose of reviewing the Bids and investigating the qualifications of the Bidders, prior to the awarding of the Contract. Contractor will have 45 calendar days from the date of the notice to proceed to complete the work. Contract shall be awarded NLT June 26, 2026.

All work shall be completed no later than (NLT) Sept 1, 2026 with all pertinent project completion paperwork submitted for processing NLT July 3, 2026.

The City of Lebanon has established minimum levels of participation for minority and women business enterprise (MBE/WBE) for each project in each bid category to be used solely as a guide in determining bidder responsibility. The minimum participation level for MBEs is 5% and for WBEs is 3%.

The bidders must submit documentary evidence of minority and women business enterprises who have been contacted and to whom commitments have been made. Documentation of such solicitations and commitments shall be submitted concurrently with the bid. Those bids submitted without documentation will be considered incomplete and are subject to rejection.

Sherry L. Capello, Mayor

INSTRUCTION TO BIDDERS

1. USE OF SEPARATE BID FORMS

These Contract Documents include a complete set of bidding and Contract Forms which are for the convenience of bidders and are not to be detached from the Contract Documents, filled out, or executed. Separate copies of Bid Forms are furnished for that purpose.

2. INTERPRETATIONS OR ADDENDA

No oral interpretation will be made to any Bidder as to the meaning of the Contract Documents or any part thereof. Every request for such an interpretation shall be made in writing to the Local Public Agency. Any inquiry received seven or more days prior to the date fixed for opening of Bids will be given consideration. Every interpretation made to a Bidder will be in the form of an Addendum to the Contract Documents, and when issued will be on file in the office of the Local Public Agency and the office of the Engineer at least five days before Bids are opened. In addition, all addenda will be mailed to each person holding Contract Documents, but it shall be the Bidder’s responsibility to make inquiry as to the Addenda issued. All such addenda shall become part of the Contract and all Bidders shall be bound by such Addenda.

3. INSPECTION OF SITE

Each bidder should visit the site of the proposed work and fully acquaint himself with the existing condition there relating to construction and labor, and should fully inform himself as to the facilities involved, the difficulties and restrictions attending the performance of the Contract. The Bidder should thoroughly examine and familiarize himself with the drawings. (Technical Specifications and all other Documents) The Contractor by the execution of the contract shall in no way be relieved of any obligations under the Contract and is due to his failure to receive or examine any form or legal instrument or to visit the site and acquaint himself with the conditions there existing and the Local Public Agency will be justified in rejecting any claim based on facts regarding which he should have been on notice as a result thereof.

4. ALTERATIONS

No alternative bids will be considered unless alternative bids are specifically requested by the technical specifications. Bids CANNOT be altered or amended after opening time. Alterations made before opening time must be initialed by bidder guaranteeing authenticity. No bid may be withdrawn after opening time without acceptable reason in writing and only after approval by the City.

5. BIDS

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b. Bid Documents including the Bid, The Bid Guaranty, the Non-collusion Affidavit and the Statement of Bidders Qualifications (if requested) shall be enclosed as attachments for electronic submittal.

c. If the Contract is awarded, it will be awarded by the Local Public Agency to a responsible Bidder on the Basis of the lowest Bid and the selected Alternative Bid Items, if any.

The contract will require the completion of the work according to the Contract Documents.

d. Each Bidder shall include in his Bid the following information:

Principals

Name Social Security Numbers Home Addresses, including City, State and Zip Code

Firm

Name Treasury Number Address City, State and Zip Code

6. BID GUARANTY

a. The Bid must be accompanied by a Bid Guaranty which shall not be less than 10 percent (10%) of the amount of the Bid. At the option of the Bidder the guaranty may be a certified check, bank draft, negotiable U.S. Government Bonds (at par Value), of a bid bond in the form attached. The Bid Bond shall be secured by a guaranty or surety company listed in the latest issue of the U.S. Treasury Circular 570. The amount of such bid bond shall be within the maximum amount specified for such company in said Circular 570. No bid will be considered unless it is accompanied by the required guaranty. Certified check or bank draft must be made payable to the order of the City of Lebanon; cash deposits will not be accepted. The Bid Guaranty shall secure the execution of the Agreement and the furnishing of the surety bond or bonds by the successful bidder, all as required by the Contract Documents.

b. Revised bids submitted before the opening of Bids, whether forwarded by mail or telegrams, if representing an increase in excess of two percent (2%) of the original Bid, must have the Bid Guaranty adjusted accordingly; otherwise, the Bid will not be considered.

c. Certified check or bank drafts, or the amount therefore, bid bonds, and negotiable U.S.

Bonds of unsuccessful Bidders will be returned as soon as practical after the opening of the Bids.

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7. BIDDERS

All Bidders, to be acceptable to the City of Lebanon shall be skilled in the class of work on which they bid. No bid will be considered from any bidder who is unable to show that he has actually performed considerable work of a similar character and magnitude to that on which he is bidding. Bidders shall satisfy themselves, by personal examination of the location of the proposed work and by such other means as they prefer, as to the actual conditions and requirements of the work to enable them to make up their bids intelligently and to advantage. Each bidder shall make himself familiar with the plans and specifications before submitting his proposal; in order that no misunderstanding shall exist in regard to the nature and character of the work to be done. No allowance will be made for any claim that bid was based upon incomplete information as to nature and character of the site or the work involved.

8. STATEMENT OF BIDDER’S QUALIFICATIONS

Each bidder shall upon request of the City of Lebanon submit on the form furnished for that purpose (a copy of which is included in the Contract Documents) a statement of the Bidder’s Qualifications, his experience record in construction the type of improvements embraced in the Site Preparation, his organization and equipment available for the work contemplated, and when specifically requested by the City of Lebanon, a detailed financial statement. The City of Lebanon shall have the right to take such steps as it deems necessary to determine the ability of the Bidder to perform his obligations under the Contract and the Bidder shall furnish the City of Lebanon all such information and data for this purpose as it may request. The right is reserved to reject any Bid where an investigation of the available evidence or information does not satisfy the City of Lebanon that the Bidder is qualified to carry out properly the terms of the Contract.

9. ACCEPTANCE OR REJECTION OF BIDS

The City of Lebanon also reserves the right to reject the bid of a bidder who has previously failed to perform or complete on time, contracts of a similar nature, or who does not have the necessary qualifications to perform the contract such as:

a. Maintenance of a permanent place of business.

b. Agent of bona fide representative for at least one year.

c. Adequacy of plant and equipment to carry out the work properly.

d. Suitable financial status to meet obligations incident to the work.

e. Appropriate technical experience.

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10. UNIT PRICES

The unit price for each of the several items in the proposal of each Bidder shall include it’s prorated share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total bid. Any bid not conforming to this requirement may be rejected as informal. The special attention of all Bidders is called to this provision, for should conditions make it necessary to revise the quantities, no limit will be fixed for such increased or decreased quantities nor extra compensation allowed, provided the net monetary values of all such additive and subtractive changes in quantities of such items of work (i.e. difference in cost) shall not increase or decrease the original contract price by more than twenty-five percent (25%), except for work not covered in the Drawings and Technical Specifications.

11. CORRECTIONS

Erasures or other changes in the Bids must be explained or noted over the signature of the Bidder.

12. TIME FOR RECEIVING BIDS

a. Bids received prior to the advertised hour of opening will not be opened before the appointed time. The officer whose duty it is to open them will decide when the specified time has arrived, and no Bid Received hereafter will be considered.

13. OPENING OF BIDS

At the time and place fixed for the opening of Bids, the City of Lebanon will cause to be opened and publicly read aloud every Bid received within the time set for receiving bids, irrespective of any irregularities therein. Bidders and other persons properly interested may be present in person or by representative.

14. WITHDRAWAL OF BIDS

Bids may be withdrawn on written or telegraphic request dispatched by the Bidder in time for delivery in the normal course of business to the time fixed for opening; provided, that written confirmation of any telegraphic withdrawal over the signature of the Bidders is placed in the mail and postmarked prior to the time set for Bid Opening. The Bid guaranty of any Bidder withdrawing his bid in accordance with the foregoing conditions will be returned promptly.

Unbalanced bids shall be subject to rejection. No bids shall be allowed to be withdrawn within fifteen (15) days after time for receiving bids.

15. AWARD OF CONTRACT: REJECTION OF BIDS

a. The Contract will be awarded to the responsible Bidder submitting the lowest bid complying with the conditions of the Invitation of Bids. The Bidder to whom the award is made will be notified at the earliest possible date. The City of Lebanon, however, reserves the right to reject any and all Bids and to waive any informality in Bids received whenever such rejection or waiver is in its interest.

b. The City of Lebanon reserves the right to consider as unqualified to do the work of general construction any Bidder who does not habitually perform with his own forces the major portions of the work involved in construction of the improvements embraced in this contract.

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16. EXECUTION OF AGREEMENT: PERFORMANCE ANY PAYMENT BOND

a. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful Bidder shall execute and deliver to the City of Lebanon an Agreement in the form included in the Contract Document in such manner of copies as the City of Lebanon may require.

b. The Bidder to whom the contract is awarded shall also execute and deliver to the City of Lebanon a bond in an amount of 100 percent of the total bid submitted, with an approved Surety Company or Trust Company as surety, conditions upon the faithful performance of the work, in accordance with the Contract, said Bidder shall also at the time of executing and delivering said contract execute and deliver to the City of Lebanon an additional bond in accordance with section 1905 of the act of June 23, 1931, P.L. 932, of the laws of the Commonwealth of Pennsylvania, Providing for the payment of all labor and materials entering into said Improvements, which bond shall be an amount equal of 100 percent of the total Bid submitted, and shall contain that no action be brought on said bond after one year from date of the final acceptance of said work by the City of Lebanon. Such bond shall be in the same form as that included in the Contract Documents and shall bear the same date as, or a date subsequent to the terms of the Agreement. The current power of attorney for the person who signs for any surety company shall be attached to such bond. This bond shall be signed by a guaranty or Surety Company listed in the latest issue of the U.S. Treasury Circular 570 and the penal sum shall be within the maximum specified for such company in said Circular 570

The form of the bonds and the Surety thereon shall be satisfactory to the Solicitor of the City of Lebanon.

c. The failure of the successful Bidder to execute such Agreement and to supply the required bond or bonds within ten days after the prescribed forms are presented for signature, or within such extended period as the City of Lebanon, may grant, based upon reasons determined sufficient by the City of Lebanon, shall constitute a default, and the City of Lebanon may either award the Contract to the next lowest responsible Bidder or readvertise for Bids, and may charge against the Bidder the difference between the amount of the Bid and the amount for which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the Bid Bond. If a more favorable Bid is received by readvertising the defaulting Bidder shall have no claim against the City of Lebanon for a refund.

17. CERTIFICATE OF INSURANCE

The Bidder to whom a contract is awarded shall take out and maintain during the life of the Contract, adequate Workmen’s Compensation Insurance for all employees employed at the site of the project, and in case any work is sublet, the contractor shall require the subcontractor similarly to provide Workmen’s Compensation Insurance for the latter’s employees unless such employees are covered by the protection afforded by the Bidder.

The successful Bidder shall take out and maintain during the life of the Contract, such Public Liability and property damage insurance as shall protect him and any subcontractor performing work covered by the Contract from claims for damages for personal injuries, including wrongful death, as well as claims for property damages which may arise from operations under the contract, whether such operations be by himself or by any subcontractor, or anyone directly or indirectly employed by either of them.

The form of insurance and the Surety thereon shall be satisfactory to the Solicitor of the City the amount of the insurance shall be not less than that specified in the Contract Documents.

Three copies of the Certificate of Insurance shall be furnished by the Contractor.

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18. TIME ALLOWED FOR CONTRACT

The Bidder’s attention is called to the time allowed for completion of the work as fixed by the Contract, which is __45__ days from the date of notice from the Engineer to proceed with the work.

The Contractor shall not be charged with any excess cost when the delay in completion is due to unforeseeable causes beyond the control and with fault or negligence of the Contractor, such as Acts of God or Public Enemy, Acts of Federal Government, fires, floods, epidemics, guarantee restrictions, strikes, and freight embargoes, nor for delays caused by the City by failure to give possession of the site, by change in the Plans and Specifications, or by requiring the suspension of the work for causes beyond the control and without the fault or negligence of the Contractor, the Contractor shall give immediate notice to the City, the causes of said delay, and unforeseeable beyond the control of, and without the fault or negligence of the Contractor, the City will extend the time for completion for a reasonable period of time based upon the causes of delay. Such extensions of time, however, shall not entitle the Contractor to any additional compensation as a result of said delays.

If, for reasons other than those referred to above, any portion of the work remains uncompleted after the Contract date specified for the completion for each and every working day that any portion of the work remains uncompleted, the City shall have the right to deduct from the monies due the contractor, as damage actually suffered by the City the sum of ($25.00) twenty-five dollars per day as stipulated in the form of Contract.

19. WAGES AND SALARIES

a. Attention of Bidders is particularly called to the requirements concerning the payment of not less than the prevailing wage and salary rates specified in the Contract Documents and the conditions of employment with respect to certain categories and classifications of employees. See GENERAL CONDITIONS, PART II (AND PART III).

b. The rates of pay set forth under GENERAL CONDITIONS, PART II, are the minimum to be paid during the life of the Contract. It is therefore the responsibility of Bidders to inform themselves as to local labor conditions, such as the length of the work day and work week, overtime compensation, health and welfare contributions, labor supply and prospective changes or adjustment or rates.

20. EQUAL EMPLOYMENT OPPORTUNITY

a. Attention of Bidders is particularly called to the requirements for ensuring that employees and applicants for employment are not discriminated against because of their race, color, religion, sex, or national origin.

b. All Federal, State, and local laws and regulations governing contracting, Contractor’s licenses, etc. must be complied with and the Bidder should inform himself fully of any and all requirements.

21. COLLUSIVE AGREEMENTS

a. Each bidder submitting a bid to the City for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto, an affidavit substantially in the form herein provided, to the effect that he has not entered into a collusive agreement with any other person, firm, or corporation in regard to any Bid submitted.

b. Before executing any subcontract the successful Bidder shall submit the name of any proposed subcontractor for prior approval and an affidavit substantially in the form provided in Section 103 hereof.

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PROPOSAL

CITY OF LEBANON

PROPOSAL OF _________________________________________________________

As indicated on the drawings and covered in the specifications listed herein, for the City of Lebanon.

GENTLEMEN:

1. Pursuant to and in compliance with your advertisement, inviting proposal and the “Notice to Contractors” for construction of streets as indicated on.

Special provision sheet of detailed construction specifications and having carefully examined the Current Documents comprising of the plans, specifications, and all other documents bound therewith, together with all addenda, or bulletins thereto, and being familiar with the site and the various conditions affecting the work, the undersigned hereby offers to furnish all plant, labor, materials, supplies, equipment necessary for proper construction as required by and in strict accordance with the Provisions of the plans and specifications and all addenda or bulletins issued by the Owner to the date for opening of bids whether received by the undersigned or not, for the lump sum and unit prices shown on the Bid Form, attached hereto.

2. The bidder agrees to begin the work within ten (10) days (calendar days) after the receipt of notice to proceed and to complete the entire contract within __45__consecutive calendar days from the date of the Notification to begin work.

3. In case of failure on the part of the contractor to complete the work within the time fixed in the contract or extensions thereof, the contractor shall pay the Owner as liquidating damages the sum of twenty-five ($25.00) for each calendar day of delay until the work is completed or accepted.

4. The undersigned agrees upon receipt of written notice, of the acceptance of this bid, to execute a construction contract, in accordance with the bid as accepted, and to provide the bond and / or bonds required with good and sufficient surety or sureties.

5. The bidder understands that the quantities in unit price work are approximate only and are presented solely for the purpose of comparing bids. He understands and agrees that the Owner may increase or decrease the quantity of work to be done under any item. He further agrees that in case of any error or inconsistence in the figures contained in the proposal, the unit prices shall govern, and that if his proposal is accepted, the unit prices contained in the proposal are the unit prices which he will receive and which the Owner will pay for the work specified to be done under the items, in the manner set forth and required by the Contract Documents, without recitation or repetition of said unit prices in the Contract Agreement.

6. Payment for all work called for in the plans or specifications or required for proper completion of the work under this contract and not specifically mentioned in the specifications, will be considered as covered by the unit price and / or lump sum payments and no extra payments will be allowed therefore.

7. The undersigned hereby designated as his office to which such notice of acceptance may be mailed, telegraphed or delivered:

8. Accompanying this proposal is a ________ in the amount of _____________

__________________ _________________ dollars and _________________cents.

9. This bid may be withdrawn at any time prior to the scheduled time for the opening of bids or any postponement thereof.

SEAL ____________________________ ______________________________

Date ___________________ Address:

1. In submitting this bid, the Bidder understands that the right is reserved by the City of Lebanon to reject any and all bids, if written notice of the acceptance of this bid is mailed, telegraphed, or delivered to the undersigned within (30 days after the opening thereof, or at any time thereafter before this Bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond within ten (10) days after the Agreement is presented to him for signature.)

2. Security in the sum of _____________________________________ dollars ($___________) in the form of ___________________________is submitted Herewith in accordance with the INSTRUCTION TO BIDDER.

3. Attached hereto is an affidavit in proof that the undersigned has not entered into a collusive agreement with any person in respect to this Bid or any other Bid of the submitting of bids for the Contract for which this bid is submitted.

4. The Bidder is prepared to submit a financial and experience statement upon request.

The bidder certifies that he does not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location, under his control, where segregated facilities are maintained. The bidder certified further that he will not maintain or provide for his employees any suggested facilities at any of his establishments, and that he will not permit his employees to perform their services at any location under this control where segregated facilities are maintained. The bidder agrees that a breach of this certification will be a violation of the Equal Opportunity Clause in any contract resulting from acceptance of this bid. As used in this certification, the term “segregated facilities” means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms, and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit or are in fact segregated on the basis of race, color, religion, or national origin, because of habit, local custom, or otherwise. The bidder agrees that (except where he has obtained identical certification from proposed subcontractors for specific time periods) he will obtain identical certifications from proposed subcontractors prior to the award of subcontractors exceeding ($10,000) which are not exempt from the provisions of the Equal Opportunity Clause, and that he will retain such certifications in his files.

Note: The penalty for making false statements in offers is prescribed in 18 U.S.C. & 1001

Date ___________________ 20 ____ ____________________________________________ Name of Bidder

Official Address (including Zip Code): By ____________________________

Title

BID FORM

Contract C-1-26-LF

BIDS FOR CONSTRUCTION OF STREETS

TO THE: Sealed bids shall be submitted electronically via the PennBid Program at www.pennbid.net.

All: The undersigned, having familiarized (himself) (themselves) (itself) with the existing conditions on the Project Area affecting the cost of the work and with the Contract Documents which includes Invitation for bids, Instructions to Bidders, the Form of Bid, the Form of Bid Bond, Form of Contract (Or) Agreement, Form of Non-Collusion Affidavit (if any), General Conditions Part I & II, Special Conditions, Technical Specifications, Drawings as listed in Schedule of Drawings, and the Form of Surety Bond or Bonds, as prepared by the Lebanon City Engineer and on file in the office of the Bureau of Engineering hereby proposes to furnish all superintendence, technical personnel, labor, materials, machinery, tools, equipment and services, including utility and transportation services required for CONSTRUCTION OF STREETS all in accordance with the above listed documents at and for unit prices for work in place for the following items and quantities:

OPTION # 1

ITEM

NO.

QUANTITIES

UNIT

PRICE

TOTAL COST

IN PLACE

A. STREET CONSTRUCTION/ PAVING (Park Drive: Oak Street S. to City Line.)

STREET CONSTRUCTION TOTAL ________________________

OPTION # 2

ITEM

NO.

QUANTITIES

UNIT

PRICE

TOTAL COST

IN PLACE

B. STREET CONSTRUCTION/ PAVING (Park Drive: City Line to Northfield Dr.)

OPTION # 3

ITEM

NO.

QUANTITIES

UNIT

PRICE

TOTAL COST

IN PLACE

C. STREET CONSTRUCTION/ PAVING (Agnes Street: Roth St.- West to 16th St.) Option #1

OPTION # 4

ITEM

NO.

QUANTITIES

UNIT

PRICE

TOTAL COST

IN PLACE

D. STREET CONSTRUCTION/ PAVING (22nd Street: Oak St- North to Walnut Alley)

OPTION # 5

ITEM

NO.

QUANTITIES

UNIT

PRICE

TOTAL COST

IN PLACE

E. STREET CONSTRUCTION/ PAVING (Foster/ Plum St- Chestnut St- South to Walnut St)

MEASUREMENTS AND PAYMENTS

A. STREET CONSTRUCTION DEFINITIONS

Milling: Shall include the milling of existing paving and along gutters as indicated by the City. Payment will be paid for all labor & equipment needed for milling of street at depth indicated including clean up at the unit price bid per square yard.

Street paving: Shall include all necessary cleaning, adjustment of all utility castings (City will provide castings for sewer and water), tack coating and any other work required to place bituminous material, all in accordance with Penna. Department of Transportation Form 408 latest edition. Payment will be paid for all material, labor, equipment needed to complete paving according to specifications at the unit price bid per ton.

Sealing: Shall include all sealing of curbs, joints, utility frames, etc. with PG-64-22, all in accordance with Form 408 at the unit price bid per linear foot.

Geo-Thermal pavement markings: Pavement markings are designed to increase traffic/ pedestrian safety and shall be placed as designated in the design. Geo-thermal application references pre-formed, plastic, reflective material that bonds to the pavement surface once heat is applied.

Shall include supplying all material and labor, all in accordance with Penn Dot standard specifications.

NONCOLLUSION AFFIDAVIT OF PRIME BIDDER

State of ________________________________) ) ss.

COUNTY OF ____________________________)

_____________________________________________, being first duly sworn, deposes and says that

(1) He is (owner, partner, officer, representative, or agent) of __________________ _________________________, the bidder that has submitted the attached bid:

(2) He is fully informed respecting the preparation and contracts of the attached bid and of all pertinent circumstances respecting such Bid;

(3) Such bid is genuine and is not a collusive or sham bid;

(4) Neither the said Bidder nor any of its’ officers, partners, owners, agents, representatives, employees, or parties in interest, including this affidavit, has in any way colluded, conspired, connived, or agreed, directly or indirectly with any other Bidder, firm of person to submit a collusive or sham bid in connection with the contract for which the attached bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or of the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the ____________City of Lebanon__________ of any person interested in the proposed contract; and

(5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit.

(Signed) ______________________________

Title

Subscribed and sworn to before me This _______ day of __________________20 _____.

Title

My commission expires ________________________

EXPERIENCE QUESTIONNAIRE

SUBMITTED TO _______________________________________________________________

PRINCIPAL OFFICE ____________________________________________________________

(The signatory of this questionnaire guarantees the truth and accuracy of all statements and of all answers to interrogatories hereinafter made).

1. How many years has your organization been in business as a general contractor under your present business name? ________________________________

2. Years’ operational experience in ______________________ construction work has your organization had: (a) As a General Contractor ________________

(b) As a subcontractor _____________________________.

3. What comparable projects has your organization completed within the last five years?

Contract Amt. Class of Work When Completed Name & Address Engineer/ __________ __________ _____________ ___ of Owner__ Architect

4. Have you ever failed to complete any work awarded to you? _______________________

If so, where and why? _____________________________________________________

5. Has any officer or partner of your organization ever been an officer or partner of some other organization that failed to complete a construction contract? ___________ If so, state name of individual, other organization and reason therefore ___________________

6. Has any officer or partner of your organization ever failed to complete a construction…