3-Letter of Interest (LOI) - RFP 50-26-SS Off-Site Record Storage and Handling Services.pdf
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- Attached to
- Off-Site Records Storage and Handling Services
- Solicitation number
- RFP 50-26-SS
- Issued by
- Bernalillo County, New Mexico
About this file
This is a Letter of Interest for a Request for Proposal (RFP) issued by Bernalillo County, New Mexico, through its Procurement and Business Services Department, soliciting proposals for Off-Site Record Storage and Handling Services. The County seeks to establish a Price Agreement with a qualified contractor to store and handle County records. A non-mandatory pre-proposal conference will be held on May 13, 2026, at 10:00 a.m. local time via MS Teams. Sealed proposals must be submitted electronically through the County's eProcurement system (Bonfire) no later than 4:00 p.m. local time on May 29, 2026. Prospective offerors are required to register through the Bonfire portal at https://bernco.bonfirehub.com/portal/?tab=openOpportunities to download RFP documents at no cost, and must allow a minimum of 24 hours for submission. All proposals shall include complete submittals with all required forms, attachments, and exhibits.
The RFP documents are available for download through the County's purchasing website. Questions regarding purchasing procedures should be directed to Samantha Secrist, Purchasing Administrator, at the Procurement and Business Services Department, 415 Silver Ave NW, 6th Floor, Albuquerque, New Mexico 87102, via phone at 505-527-2326 or email at ssecrist@bernco.gov. The document does not specify pricing terms, set-asides, incumbent contractor information, funding amounts, or contract renewal options. The RFP is identified as RFP #50-26-SS and is dated May 11, 2026.
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Text version
County Commissioners Adriann Barboa, Chair -District 3 - Frank A. Baca, Vice Chair - District 2
Barbara Baca, District 1 – Walt Benson, District 4 – Eric C. Olivas, District 5 Elected Officials
Damian R. Lara, Assessor Michelle Kavanaugh, Clerk Cristy J. Carbón-Gaul, Probate Judge John D. Allen, Sheriff Tim Eichenberg, Treasurer
County Manager Cindy Chavez
Procurement and Business Services Department 415 Silver Ave. SW, 6th Floor Albuquerque, New Mexico 87102 Office: 505-468-7777 Fax: 505-468-7067 purchasing@bernco.gov www.bernco.gov
DATE: May 11, 2026
ATTN: All Prospective Offerors
FROM: Samantha Secrist, Purchasing Administrator
SUBJ: Request for Proposal (RFP) 50-26-SS
Off-Site Record Storage and Handling Services
The Bernalillo County (“County”) Purchasing Section of the Procurement and Business Services Department (“Purchasing”) is soliciting proposals from Offerors capable of providing Off-Site Records Storage and Handling Services for the purpose of establishing a Price Agreement with the Contractor and Bernalillo County to store and handle County records.
A non-mandatory pre-proposal conference will be held on May 13, 2026, at 10:00 a.m. (local time) by MS Teams only. Potential Offerors are encouraged to participate via audio or video conference meeting.
Meeting ID: 289 408 256 940 712, Passcode: dy7pu3oH, or call (Dial-in Number) 1-505-225-7962;
Conference ID: 850 734 955#.
Sealed Proposals will be received until 4:00 p.m. local time on May 29, 2026. All Proposals shall be submitted electronically through the County’s eProcurement system Bonfire. A complete submittal including all forms, attachments and exhibits shall be uploaded to the eProcurement system https://bernco.bonfirehub.com/portal/?tab=openOpportunities. Please allow a minimum of 24 hours to submit your bid.
Pertinent RFP documents can be downloaded at no cost through the purchasing website, https://bernco.bonfirehub.com/portal/?tab=openOpportunities; firms must be registered to download the document. If not registered, interested parties may register at https://bernco.bonfirehub.com/login.
Questions regarding the purchasing procedures shall be submitted to: Samantha Secrist, Purchasing Administrator, 415 Silver Ave NW, 6th Floor, Procurement and Business Services Department, Albuquerque, New Mexico 87102, 505-527-2326 phone or e-mail, ssecrist@bernco.gov xc: RFP #50-26-SS
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