2-RFP 50-26-SS - Offsite Record Storage and Handling Services - APPENDIX F - Price Submission Sheet.xlsx

This is a Price Submission Form (Appendix F) for RFP 50-26-SS issued by Bernalillo County's Purchasing and Business Services Department in New Mexico for Off-Site Records Storage and Handling Services. The solicitation seeks proposals from offerors capable of providing comprehensive records storage and management services, including warehouse and vault storage for paper records, microfilm, computer backup tapes, and digital media. The RFP establishes pricing for four storage categories: non-climate-controlled warehouse space for paper records (3,500 boxes estimated annually), climate-controlled vault space for microfilm (220 boxes), climate-controlled vault space for backup tapes and digital media (60 tapes), and an optional climate-controlled warehouse for bound public documents (3,600 bound books). The agreement will also cover on-demand retrieval and delivery services with varying response times ranging from one hour to 48 hours, transportation for digital media, labor charges for processing and handling, and set-up costs for new accounts.

Offerors are required to submit pricing only in the designated grey-shaded cells of Columns E and F, providing unit prices per month and per event/item as applicable. The pricing structure includes storage charges calculated monthly with annualized totals, on-demand retrieval fees tiered by urgency and quantity (first item versus additional items), delivery fees from warehouse to county locations, weekly and emergency transportation for vault digital media, permanent inventory removal fees, labor charges for processing and administrative activities, and setup costs for new accounts including transportation, intake processing, and temporary floor storage. The form calculates an aggregate total for evaluation purposes based on the estimated annual quantities multiplied by submitted unit prices. Pricing submissions will be used to establish a Price Agreement between the successful contractor and Bernalillo County for ongoing records storage and handling services.