Temple Independent School District Request for Proposal

For

LANDSCAPING & GROUNDS MAINTENANCE SERVICES

Bid Number: RFP 009-26

Bid Issue: March 16, 2026

Close Date: May 4, 2026, 2:00 P.M. CT

This procurement is conducted in accordance with Texas Education Code §44.031, which requires school districts to procure goods and services using a competitive method that provides the best value to the District.

TISD reserves the right to waive informalities, to reject all bids, and to reissue this bid at its option and does not make an obligation to purchase by issuing this bid.

REQUEST FOR PROPOSAL

Temple Independent School District (“Temple ISD,” “TISD”) is seeking proposals from qualified firms for District wide Landscaping and Grounds Maintenance Services.

The following timeline has been established to ensure that our project objective is achieved; however, the following project timeline shall be subject to change when deemed necessary by management.

MILESTONE DATE

Posted/Published March 16 & 23, 2026 Host Site visits before April 10th only. Upon request Questions Deadline April 10, 2026, 2:00 pm Addenda Issued April 14, 2026, 2:00 pm Close to Proposals May 4, 2026, 2:00 pm Contract Awarded May 12, 2026 Contract Start Date July 1st, 2026

On-Site Proposal Meeting/Tour There will be a Pre-Proposal Meeting/Tour to meet with Temple ISD for a question-and-answer session and tour of the Campuses. This is not a mandatory meeting, but attendance is highly encouraged.

Temple, TX: Date: Thursday, March 31, 2026 Time: 9:00 am Meet at Location:

Temple ISD Administration Building – 401 Santa Fe Way – Temple, TX 76504

Questions concerning this proposal will be entertained at the pre–proposal meeting. Please come prepared.

Email ryan.perez@tisd.org with the name(s) of those who will be attending so spots can be reserved. Please print a copy of the RFP and bring it with you, as no additional copies will be provided at the meeting. Vendors are responsible for their own transportation.

Answers to Questions at the Pre-Proposal meeting will be available to all Proposers on the TISD Purchasing website:

https://tisd.bonfirehub.com/portal/?tab=openOpportunities

Accommodations for People with Disabilities. If the vendor or any of the vendors employees participating in the RFP need or have questions about the District’s accommodations for people with disabilities, please make arrangements with the Purchasing Coordinator, via email provided. Such requests should be made as early as possible to allow time to arrange the accommodation(s).

TISD is an equal opportunity/educational institution, which does not discriminate on the basis of race, color, religion, national origin, gender, age, disability, sexual orientation or veteran status.

mailto:ryan.perez@tisd.org

TABLE OF CONTENTS

I. Project Summary/General Overview

II. General Instruction to Proposers

III. Bid/Proposal Response Requirements & Forms

A. Acceptance of Proposal Bid Terms B. House Bill 89 Verification C. Senate Bill 252 Certification D. Felony Conviction Notice E. H.B. 1295 (awarded vendor only) F. Conflict of Interest G. Proposal Response H. Addenda if Applicable I. Pricing Bid Table BT-58EY (Euna/Bonfire) J. Company References

IV. Scope of Services

I. PROJECT SUMMARY/GENERAL OVERVIEW

PROJECT SUMMARY

Temple Independent School District through this Request for Proposal (“RFP”) is seeking proposals for Landscaping & Grounds Maintenance Services. Delivery will be in accordance with the terms, conditions and requirements set forth in this Request for Proposal. The successful proposer will provide the specified requirements in accordance with all applicable federal, state and local laws, standards and regulations necessary to perform the scope of services.

Services are required District-wide at nine (9) elementary sites, and three (3) middle school sites. The sites will be broken into 3 service areas. You may bid on one, two, or all three service areas.

TERM OF CONTRACT

Under the initial terms of the RFP, Temple ISD intends to award a contract for a 12-month period beginning July 1, 2026, and ending June 30, 2027. If such a contract is let, the District reserves the right to renew the agreement for two (2) additional one-year terms contingent upon the vendor and Temple ISD mutually agreeing on the terms of said extensions(s). Further, TISD reserves the right to extend the contract term on a month-to-month basis, not to exceed six (6) months upon the expirations of the initial term and any successive renewal term. The District reserves the right to award separate contracts to multiple bidders.

If longer-term contracts will provide Temple ISD and its student’s higher levels of service, greater value or other significant benefits, the proposer is encouraged to include and detail such as options to be considered.

GENERAL OVERVIEW

Proposals will be received no later than May 4, 2026 at 2:00pm using the Euna/Bonfire electronic bid platform at https://tisd.bonfirehub.com/portal/?tab=openOpportunities. Vendors are instructed that a formal opening will not occur Vendor names will be recorded at the submission deadline. Proposals will be evaluated internally by the District and will not be publicly opened.

The District will negotiate with qualified vendors concerning the proposals submitted. All late proposals will be rejected and returned to the submitting vendor unopened.

For the purpose and clarity of this document only, the word(s) “DISTRICT” and “TISD” will herein mean Temple Independent School District, of Temple, Texas. In addition, for the purpose and clarity of the document, the word “VENDOR” will herein mean any reliable and interested broker, vendor, supplier, and contractor who wants to submit a proposal for this contract. Within this document, the terms “Bidder”, “Contractor”, “Proposer” or “Vendor” is the same as the “Vendor”. The terms “Bid” and “Proposal” are one and the same.

THOROUGH STUDY AND INVESTIGATION

The Proposer must be familiar with the project by thorough personal examination of the proposed work site(s), by due consideration of the specifications and drawings if applicable, and by use of any other means that may be necessary to determine the following:

a. The actual conditions and requirements of the work.

b. Any unusual difficulties that may be encountered in the prosecution of the work.

c. The character and respective amounts of all classes of labor and material which the contractor may be required to furnish in order to complete all or any part of the work; and

d. All circumstances and conditions affecting the work or its cost.

e. The Proposer’s proposal must include any and all expenses that may incur in order to complete the work stipulated under the proposed contract.

Any failure of the Contractor acquainting themselves with all the available information concerning the above, shall not be relieved from responsibility for estimating properly the difficulties or cost to successfully perform the work.

Ryan Perez, Facilities Director, ryan.perez@tisd.org, 254-215-6553, in order to arrange and coordinate for campus site visits.

mailto:kenneth.wolf@tisd.org

II. GENERAL INSTRUCTIONS TO PROPOSERS

1. PROPOSAL SUBMISSION: Proposals must be submitted on the proposal forms provided, or on photocopies of the proposal forms provided. Proposal forms and information submitted shall be completed in ink, typewritten or otherwise in a permanent marking. Proposal forms to be submitted by Proposer are in Section III, and include:

a. Acceptance of Proposal Terms.

b. House Bill 89 Verification.

c. Senate Bill 252 Certification.

d. Felony Conviction Notice.

e. House Bill 1295 Awarded vendor only.

f. Conflict of Interest.

g. Any other forms required by these proposal specifications.

2. PROPOSAL OFFER: TISD requests that unless otherwise stated by the Proposer, this offer be good for acceptance for thirty (30) days from the date of the opening date.

3. ELECTRONIC SUBMISSION: All proposals will be accessed and submitted through the TISD Euna/Bonfire online bid platform at https://tisd.bonfirehub.com/portal/?tab=openOpportunities.

No faxed or email proposal/bid will be considered.

4. PROPOSAL DEADLINE: Proposal responses must be received no later than the proposal opening date and time specified in the cover page. Recommended uploading proposals one day prior to deadline in the event of uploading issues.

5. LATE PROPOSALS: Time of response to this proposal is considered to be critical. Proposals received after the proposal submission deadline will not be considered. It is the sole responsibility of the contractor to respond on time.

6. DELIVERY OF PROPOSAL: Each proposal must be uploaded by submission deadline using the following Euna/Bonfire platform, https://tisd.bonfirehub.com/portal/?tab=openOpportunities:

7. PROPOSAL OPENING: There will not be a public opening of this proposal.

8. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITES: Proposer is responsible for examining the work site(s) prior to submitting the proposal as to all existing conditions and limitations under which the service is to be performed. No allowance shall be made to any Proposer because of lack of examination or knowledge. The submission of a proposal shall be construed as conclusive evidence that the Proposer has made such examination of work sites and complete contract documents. The District will host site visits upon request prior to April 10, 2026. Contact Ryan Perez, Facilities and Operations Director, at 254-215-6553, ryan.perez@tisd.org.

9. ADDENDA: Answers to all substantive questions, inquiries, and requests for additional information will be issued in the form of Addenda and will be posted online at https://tisd.bonfirehub.com/portal/?tab=openOpportunities, Departments, Purchasing no later than April 14, 2023 at 2 p.m. CST. Copies of each addendum will be posted and must be included in your final proposal. Also, Proposers may be advised by addenda of changes in contract https://tisd.bonfirehub.com/portal/?tab=openOpportunities https://tisd.bonfirehub.com/portal/?tab=openOpportunities http://www.tisd.org/ requirements. TISD will not be responsible for the authenticity or correctness of oral interpretations of the contract documents or for information obtained in any other manner than through the written addenda. Each addendum shall be considered a part of the contract documents. Prospective Proposers must acknowledge receipt of addenda from an authorized contact person and include with the proposal response.

10. TAXATION: TISD is exempt from state sales tax and use tax, and the Proposer should not include such taxes in the proposal prices or in subsequent invoicing.

11. RESERVATIONS AND ANNULMENTS: TISD reserves the right to accept or reject any/or all proposals and to waive any and/or all technicalities in the interest of TISD. The District has the right to decide equivalency.

12. PROPOSAL AWARD: TISD will award the proposal per service area. Multiple service areas may be awarded to the same vendor.

13. Company References: Vendors must provide a minimum of three (3) and a maximum of five (5) references for projects of similar size and scope performed within the last five (5) years. Please complete the Company Reference form (J) found in Euna/Bonfire Public Folder.

14. EVALUATION CRITERIA: In awarding a contract, TISD shall consider the following based on TEC 44.031:

a. The contract price. [40 points]

b. The reputation of the vendor and of the vendor's goods and services. [15 points]

c. The quality of the vendor's goods or services. [15 points]

d. The extent to which the goods or services meet TISD's needs. [20 points]

e. The vendor's past relationship with TISD. [5 points]

f. Completion and return of all requested proposal documents. [5 points]

15. WITHDRAWAL OF PROPOSALS:

a. Prior to the Proposal Deadline, Proposer may withdraw a proposal in its entirety. A proposal may be resubmitted prior to the proposal deadline.

b. After the Proposal Deadline:

1.) Proposer may request that a proposal be withdrawn in whole or in part due to typographical errors or due to unintentional errors in interpretation of proposal specifications. TISD may consider such requests and may grant such requests as considered necessary in the best interests of TISD.

2.) Proposer may withdraw a proposal without the consent of TISD. However, TISD reserves the right to seek legal damages. TISD also reserves the right to remove Proposer from consideration for future proposals.

16. SAMPLES, CATALOGS, and CATALOG CUTS: Procedures and requirements for samples, catalogs or catalog cuts required by the TISD, if any, will be covered under Specific Conditions. Unsolicited samples, catalogs, or catalog cuts may be provided at no cost to TISD.

17. “Or Equal Interpretation”: Use of a particular manufacturer’s name and model number means any product of equal or greater quality. TISD reserves the right to determine equivalency. Bidder/Proposer may be required to demonstrate products.

18. DEVIATION FROM SPECIFICATIONS: All deviations from the specifications must be clearly noted in detail by Proposer, in writing, at the time of submittal of the formal proposal. Failure to clearly identify deviations from specifications at the time of proposal submittal will hold Proposer strictly accountable to TISD to the specifications as written. Any deviations from the specifications as written not previously submitted, as required by the above, will be grounds for rejection of the material, item or service when delivered. Minimum shipment requirements must be stated on the Proposal Terms.

19. FAILURE TO COMPLY: TISD may reject shipment on any services or items not delivered according to specifications, brands, price, or other proposal terms. If products are not delivered according to proposal terms, TISD reserves the right to cancel the entire contract. TISD also reserves the right to charge the Vendor the difference between the prices paid for replacement items purchased and the awarded proposal price.

20. FIREARMS, TOBACCO AND ALCOHOL: Possession of firearms, alcohol and/or drugs, even in vehicles is strictly prohibited on school district property. Smoking of cigarettes, cigars, pipes, or use of other tobacco products and any alcoholic beverage are prohibited by State Law on all school district property.

21. OTHER CONTRACTUAL OBLIGATIONS: For contracts awarded in excess of $10,000.00 by the school district, the successful Proposer and their contractors or subgrantees must be in compliance with executive order 11246 “Equal Employment Opportunity” as amended by executive order 11375, and as supplemented in Department of Labor Regulations (41 C.F.R. Part 60)-Executive Order 11246, as amended, prohibiting job discrimination because of race, color, religion, sex, or national origin and requiring affirmative action to ensure equality of opportunity in all aspects of employment.

22. BOND AND INSURANCE SUBMITTALS:

a. If awarded the contract, the successful contractor shall be required to furnish the appropriate certificates of insurance, and promptly enter into and execute the Payment and Performance Bonds prior to starting the project. The certificates of insurance shall name Temple Independent School District as additional insured on all insurances except Workers’ Compensation. Following is the required minimum with single limit:

1) General Public Liability $1,000,000

2) Umbrellas on top with at least $1,000,000

3) Automobile combined $ 500,000 including hired and non-owned vehicles

4) Statutory Workers Compensation $500,000 Including employee’s liability.

b. Bonds: Prior to commencement of work hereunder, contractors will, if the Contract Price exceeds

$25,000.00, provide an Acceptable Surety Company Payment Bond and if the contract price exceeds $100,000.00 provide an Acceptable Surety Company Performance Bond, each in principal amount equal to one hundred percent (100%) of the contract price. The contractor will faithfully perform all its undertakings in this contract and will fully pay all persons furnishing labor and material in the prosecution of the work provided for in this contract. If any surety upon any bond becomes insolvent or otherwise ceases to do business in this State, the contractor shall promptly furnish equivalent security to protect the interests of TISD and of persons furnishing labor and materials in the prosecution of the work.

c. The successful bidder shall have their insurance companies list Temple Independent School District as additional insured on all policies except Workers’ Compensation. Certificates shall be sent to the Temple I.S.D. Chief Financial Officer at each change or renewal during the term of this contract.

23. INSURANCE:

a. The contractor shall maintain insurance of the kinds and in the amounts specified below and furnish Temple I.S.D. with Certificates of Insurance as evidence thereof in the prescribed form. If any work provided for or to be performed under any Specifications is sub-let (as otherwise permitted by the terms of such Specifications), the contractor shall require the subcontractor to maintain and furnish him with satisfactory evidence of

Workers’ Compensation, Employer’s Liability and such other forms and amounts of insurance which the contractor deems reasonably adequate.

b. The contractor will provide and maintain all risk builder’s coverage insurance to protect the interest of both the contractor and TISD for materials brought into the job or stored on the premises. Such insurance shall be for one hundred percent (100%) of the insurable value of the work to be performed including all items of labor and materials incorporated therein, materials stored at the job-site to be used in completing the work, and such other supplies and equipment incidental to the work as are not owned or rented by the contractor, the costs of which are included in the direct cost of the work.

c. This insurance shall not cover any tools, derricks, machinery, ladders, engines, workmen’s quarters, boilers, pumps, wagons, scaffolds, forms, compressors, shanties, or other items owned or rented by the contractor, the cost of which is not included in the direct cost of the work. TISD shall be named as additional insured as their interest may appear.

d. The contractor, at his expense, must also maintain insurance which shall:

i. include coverage for the liability assumed by the contractor.

ii. include completed operation coverage which is to be kept in force by the contractor for a period of not less than one year after completion of the work provided for or performed under these specifications.

iii. not be subject to any of the special property damage liability exclusions commonly referred to as the

XCU exclusions pertaining to blasting or explosion, collapse or structural damage and underground property;

iv. not be subject to any exclusion of property used by the insured or property in the case, custody or control for the insured or property as to which the insured for any purpose is exercising physical control; and

v. the Certificates of Insurance furnished by the contractor shall show by specific reference that each of the foregoing items have been provided for.

e. The Certificates of Insurance furnished by the contractor as evidence of the insurance maintained by him shall include a clause obligating the Insurer to give TISD thirty (30) days prior written notice of cancellation or any material change in the insurance.

f. The successful contractor must provide TISD with certificates of insurance liability naming Temple Independent School District as additional insured.

g. The contractor agrees to indemnify, defend and save harmless Temple Independent School District and the Consultant, their consultants, agents and employees from and against all loss or expense (including costs and attorney fees) by reason of liability imposed by law upon Temple I.S.D. , Consultant, sub-consultants, agents and employees for damages because of bodily injury, including death at any time resulting therefore, sustained by any person or persons or on account of damage to property, including loss of use thereof, arising out of or in consequence of the performance of this work, whether such injuries to person or damage to property is due or claimed to be due to the negligence of the contractor, his sub-contractors, Temple I.S.D., the Consultant, their consultants, agents and employees, except only such injury or damage as shall have been occasioned by the sole negligence of Temple I.S.D., Consultant, and/or other Agents.

24. RECALLS:

Vendor shall take immediate action to correct any situation when product/equipment integrity is violated. In the event of a mandatory or voluntary recall, Vendor shall remove or authorize disposal of all recalled product/equipment from Temple Independent School District immediately and shall replace the product/equipment with new product/equipment at no cost to the District as soon as possible. Integrity is up to the discretion of the purchaser. A product/equipment recall may be enacted at any time within one [1] year of receipt/installation.

III. BID/PROPOSAL RESPONSE REQUIREMENTS & FORMS

A. ACCEPTANCE OF PROPOSAL TERMS

A proposal, to be valid, must be manually signed in ink by an authorized person in the space provided. By such signature, Proposer agrees to strictly a proposal by the terms, conditions, and specifications embodied in this proposal.

If you do not submit a proposal but want to stay on our vendor list, please sign and return this Acceptance of Proposal Terms and include the reason for non-submittal.

I (we) am proposing in accordance with the general conditions and specifications.

By signing this proposal, the Proposer affirms that he/she has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with the proposal submitted.

The undersigned affirms that he/she is duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared the proposal in collusion with any other Proposer, and that the contents of this proposal as to prices, terms or conditions of said proposal have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this proposal.

Company (Firm Name):

Contact Person:

Telephone #:

Fax:

Website:

E-Mail:

Date:

Signature:

Printed Name:

Title:

Reason for Non-Submittal

B. House Bill 89 VERIFICATION

I, , the undersigned representative of

(Company or Business name)_ (hereafter referred to as company) being an adult over the age of eighteen (18) years of age, verify that the company named-above, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:

1. Does not boycott Israel currently; and

2. Will not boycott Israel during the term of the contract the above-named

Company, business or individual with Temple Independent School District.

Pursuant to Section 2270.001, Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

DATE SIGNATURE OF COMPANY REPRESENTATIVE

C. SB 252

CHAPTER 2252 CERTIFICATION

I, , the undersigned representative of [Company or

Business Name] being an adult over the age of eighteen [18] years of age, pursuant to

Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153 certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section

806.051, Section 807.051 or Section 2253.253. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any

Foreign Terrorist Organization, I will immediately notify the Temple Independent School

District’s Purchasing Department.

Company Name

Signature of Company representative

Date

D. FELONY CONVICTION NOTICE

Statutory citation covering notification of criminal history of contractor is found in the Texas Education Code section 44.034.

FELONY CONVICTION NOTIFICATION

Subsection (b) states “a school district may terminate a contract with a person or business entity if TISD determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. TISD must compensate the person or business entity for services performed before the termination of the contract”.

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge.

Check One:

My firm is a publicly held corporation; therefore, this reporting requirement is not applicable.

My firm is not owned nor operated by anyone who has been convicted of a felony.

My firm is owned or operated by the following individual(s) who has/have been convicted of a felony.

Name of Felon(s):

Details of Conviction(s):

Company (Firm Name)

Signature of Company Official Title

State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school district must give advance notice to TISD if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony”.

THIS NOTICE IS NOT REQUIRED OF A PUBLICLY HELD CORPORATION

E. H.B. 1295

For contracts entered into on or after January 1, 2016, Texas Government Code Chapter §2252.908 (H.B.

1295) provides that a Texas governmental entity or state agency may not enter into a contract that either

(1) requires an action or vote by the governing body of the entity or agency or (2) has a value of at least $1 million, unless the business entity submits a disclosure of interested parties to the governmental entity or state agency. The Texas Ethics Commission (Commission) has adopted a certificate of interested parties form (Form 1295) and adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Information from the Commission regarding the requirements, including rules and filing information are available on the Commission’s website at the following links:

https://www.ethics.state.tx.us/tec/1295-Info.htm https://www.ethics.state.tx.us/whatsnew/FAQ_Form1295.html https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

The Proposer will have 30 days from the date of the award to complete the required information in accordance to the Texas Ethics Commission.

All contracts with the District will be pending upon receiving the above paperwork.

https://www.ethics.state.tx.us/tec/1295-Info.htm https://www.ethics.state.tx.us/whatsnew/FAQ_Form1295.html https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1);

or

(3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or

(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or of a family relationship with a local government officer.

Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 http://www.statutes.legis.state.tx.us/ http://www.ethics.state.tx.us/ o Conflict of Interest - Form located in Euna/Bonfire Public Files

G. PROPOSAL RESPONSE

Item

Description of Work Found in Exhibit A

Cost for Service Area #1

Cost for Service Area #2

Cost for Service Area #3

1 Mow, Edge, Remove Trash and Power Blow

2 Prune Shrubs

3 Spray weeds in paved areas

4 Fluff Mulch

5 Cultivate Beds

6 Re-mulch Beds

7 Fertilize Lawns

8 Inspect Irrigation

9 Lawn pre-emergent

Total Cost Per of Work For Each Service Area

Total Cost for All Service Areas Being Submitted

Please Note Any Discount If Awarded All Service Areas

Authorized Signature

Printed Name

Date

Service Area 1 Jefferson Elementary 2616 North 3rd Street Temple, Texas 76501.

Hector P. Garcia Elementary 2525 Lavendusky Drive Temple, Texas 76501

Meridith-Dunbar Early Childhood Academy 1717 East Avenue J.

Temple, TX 76501

Lamar Middel School 2011 North 3rd Temple TX 76501

Service Area 2 Kennedy-Powell Elementary 3707 West Nugent Street Temple, TX 76504

Western Hills Elementary 600 Arapaho Dr.

Temple, TX 76504

Scott Elementary 2301 West Ave P.

Temple, TX 76504

Travis Science Academy 1551 South 25th Street Temple, TX 76504

Service Area 3 Sampson Howard Elementary 1910 East Blackland Road Temple, TX 76501

Thorton Elementary 2825 Cottonwood Ln Temple, TX 76502

Raye-Allen Elementary

5105 South 5th Street Temple, TX 76502

Bonham Middle School 4600 Midway Drive Temple, TX 76502

IV. SCOPE OF SERVICES

1. Scope The Contractor shall furnish all labor, material, tools, equipment, transportation, insurance, incidentals, and other facilities to perform all work for the said Landscaping and Grounds Maintenance Services for Campuses. Work to be performed comprises general grounds keeping, horticultural maintenance, irrigation and cleanup of landscape areas as designated in each service area and the list of locations and, when necessary, repairs to vandalism, irrigation systems and replacement of plant materials. Services to be rendered include but are not limited to the following:

a) Maintenance of turf and groundcover areas, mowing and edging

b) Removal of litter and debris from turf, planter beds, fence lines and street curbs

c) Pruning of trees and shrubs

d) Application of chemical agents for control of weeds, plant disease and insects that are harmful to plant growth and/or pedestrians.

e) Monthly inspection and maintenance of irrigation systems by a licensed irrigator (provide evidence of such licensure)

f) Replacement of plant material

g) Other work as defined in the attached schedule

2. Pre-Existing/Deficiency List At the start of the Contract, the Contractor shall inspect all flowers, trees, plants, containers, ground covers, and any related ground keeping repairs for pre-existing conditions for all locations in each service area, and in accordance with the Scope of Services incorporated herein. Within ninety- (90) days of contract execution, the Contractor shall provide a written deficiency inspection report with illustrations that identifies and details all methods of repair and/or replacement components needed in order to properly maintain the landscape and grounds. District Facilities Director and the Contractor shall negotiate in good faith to establish the Final Deficiency List within the ninety-

(90) day period of contract execution. The Final Deficiency List will become part of the contract once developed and accepted by District. Any deficiencies not included in the Final Deficiency List shall be the responsibility of the Contractor.

3. General Landscape The Contractor shall:

a. Furnish all labor, materials, and equipment necessary to perform the work described within the Scope of Services in strict accordance with these specifications and subject to the terms and conditions of the contract.

This includes but not limited to Commercial Zero-Turn Mowers, String trimmers, edgers, blowers and hedge trimmers. Back up equipment should be readily available to minimize loss of productivity and standards.

b. Not post signs or advertising material anywhere on TISD premises or improvements thereon without prior written approval from the Districts authorized representative.

c. Ensure that all employees wear the appropriate personal protective equipment (PPE) for the activity they are performing.

d. Collaborate with the Pest Control Contractor to guarantee coordination with pest management services.

e. Perform grass mowing, edging, trash & debris removal, and power blowing of lawn areas.

f. Maintain the health and appearance of existing landscape plants, trees, shrubs, groundcovers, and lawn area.

g. Ensure that each facility site is free of debris, weeds, insect infestation.

h. Replace plants or dead ground cover that died under the Contractor's care and not due to vandalism or circumstances beyond Contractor’s control.

i. Reduce mowing frequency if a drought period is determined to exist and approved in advance by the Facilities

Director and provide a revised mowing schedule to the Facilities Director for approval prior to implementing the schedule change.

j. Inspect existing irrigations systems at all locations by a licensed irrigator and provide the following:

• Maintain and repair existing irrigation systems to support functional operations and ensure plant life receives sufficient levels of watering for healthy appearance. Report deficiencies and repairs made to Facilities Director.

• The Contractor shall be required to make-up missed scheduled cycled maintenance due to foul weather conditions.

• Vendor shall respond to storm debris removal within 24-48 hours after severe weather events when requested by the District.

• For special events and activities, the Districts representative may request additional landscape maintenance items or request a change/modification to the schedule.

k. Make adjustments and setting to automatic controllers on a monthly basis to maintain a healthy lawn growth.

l. Replace existing irrigation systems and equipment damaged by the Contractor with original brand and model at

Contractor's expense.

m. Report in writing and provide illustrations of any conditions that are not conducive for thriving plant growth to

District on a monthly basis.

n. Provide an option to subcontract with a certified tree pruning and tree removal company for any major tree removal/pruning work that is outside the scope of the landscaping maintenance contract. Subcontractor must be approved, in writing, by TISD prior to work.

o. Establish and announce at the beginning of the Contract a specific day of the week each facility will be maintained.

p. Perform all work in a professional skillful manner using quality equipment and materials.

q. Have a full-time staff employee that is State licensed to operate and apply chemicals in all categories and provide evidence of such licensure.

r. Secure any gated or doored areas that require landscaping services after services are completed.

TISD shall monitor all work performed, and meet as needed with Contractor to discuss concerns, additions, and or deletions in the performance of the contract. Contractor shall maintain and have available for review all records that reasonably confirm frequency of tasks performed at each location.

The District reserves the right to add, delete, and or change Scope of Services of this contract, and may do so by submitting written notification to Contractor. Any increase or decrease in maintenance fees shall be negotiated at that time and incorporated into the contract documentation.

All material and design of landscaping services shall be in accordance with Temple ISD guidelines.

4. Damages

a. All damages incurred to existing facilities by the Contractor's operation shall be repaired or replaced, at the District’s discretion, and at the Contractor's expense.

b. All such repairs or replacements shall be completed within the following time limits:

c. Irrigation damage shall be repaired or replaced within 1-2 watering cycles including replacement of damaged sprinkler heads, risers, drip lines and bubblers.

d. All damage to shrubs, trees, turf or groundcover shall be repaired or replaced within five (5) working days.

e. All repairs or replacements shall be completed in accordance with the following maintenance practices:

• Trees - a qualified tree surgeon or arborist shall remedy minor damage such as bark lost from impact of mowing equipment. If damage results in loss of a tree, the damaged tree shall be removed and replaced to comply with the specific instructions of the District.

• Shrubs - Minor damage may be corrected by appropriate pruning. Major damage shall be corrected by removal of the damaged shrub and replacement to comply with the specific instructions of the District.

• Chemicals - All damage resulting from chemical application, either spray-drift or lateral leaching shall be corrected in accordance with the aforementioned maintenance practices and the soil conditioned to ensure its ability to support future plant life.

5. Safety Plan

a. Contractor is to submit a written safety plan to the attention of the District’s Facilities Director prior to commencement of work under this contract.

b. The Contractor agrees to perform all work outlined in this Scope of Services in such a manner as to meet all accepted standards for safe practices during the maintenance operation and to safely maintain stored equipment, machines, and materials or other hazards consequential or related to the work. Contractor agrees additionally to accept the sole responsibility for complying with all local, County, State, or other legal requirements including but not limited to, full compliance with the terms of the applicable O.S.H.A. Safety Orders at all times so as to protect all person, including Contractor's employees, Students, Faculty, agents of District, vendors, members of the public or others from foreseeable injury, or damage to their property. Contractor shall inspect all potential hazards at said facilities and keep a log indicating date inspected and action taken.

c. It shall be the Contractor’s responsibility to inspect, and identify, any condition(s) that renders any portion of the maintenance area unsafe, as well as any usage practices occurring thereon. The District shall be notified immediately of any unsafe condition that requires major correction. Contractor shall be responsible for making minor corrections including but not limited to; filling holes in and correcting irregular turf areas and replacing valve box covers so as to prevent loss/damage and to protect members of the public or others from injury. Contractor shall cooperate fully with the District in the investigation of any accidental injury or death occurring in the maintenance area. For any accident requiring medical attention, the contractor is to notify the District immediately, and file a written report to the District within three (3) working days.

d. It shall be the Contractor's responsibility to provide safety training to their employees.

Documentation of this training must be available upon request.

6. Delays

The Contractor shall make a good faith effort to adhere to the contracted maintenance schedule. In the event that Contractor is unable, for whatever reason, to maintain maintenance schedule (i.e. poor weather conditions, etc.), and Contractor does not reschedule the service or inform the District of intent to make up the service within 72 hours, that amount for the failure to perform may be deducted from Contractor’s fee. If the work cannot be completed on the proposed scheduled day, the Contractor must notify the District contact on that day to advise them accordingly.

7. Maintenance Schedules

a. Contractor shall adhere to maintenance schedule.

b. Contractor shall contact the District key personnel described within the Scope of Services on arrival at the respective site as per the weekly schedule for landscaping maintenance. The District will provide list of key personnel and contact information.

c. The Contractor MUST notify the District’s authorized representative, by e-mail, at least one (1) week prior of the scheduled date and time for all “specialty type” maintenance operations. “Specialty Type” maintenance operations are defined as:

• fertilization and aeration

• turf removal, addition and reseeding.

• micro-nutrients/soil amendments

• spraying of trees, shrubs, or turf

• aesthetic tree pruning

• planting bed removals and/or additions

• other items as determined by the District.

8. Staffing / Managerial

a. There will be no subcontractors working on the District grounds and facilities without the express prior written consent of the Districts’ Facilities Director.

b. The Contractor shall provide a Project Manager that will be responsible for managing and overseeing services.

c. provided in all service areas and ensuring quality control. The Project Manager shall be responsible for all aspects of the successful implementation and management of landscaping and grounds maintenance projects including a complete and regularly scheduled program for maintaining the health and appearance of the District’s landscape, plantings and irrigation. The Project Manager must provide pro-active recommendations to District Facilities Director for ongoing maintenance of Temple ISD properties throughout the term of the contract.

d. The Contractor must provide a competent, English speaking crew leader for each crew, who can understand and speak English fluently, during all times while work is performed. The crew leader shall have the authority to represent or act on behalf of Contractor in any matter pertaining to the performance of this contract. Contractor shall furnish the names of all such crew leaders to the District prior to the commencement of this contract and further advise of any changes.

e. If in the opinion of the District, a Contractor’s employee is incompetent or disorderly, refuses to perform in accordance with the contract specifications, threatens or uses abusive language while on District property, that employee shall be removed from all work under this contract.

f. The District may at any time give Contractor notice to the effect that the conduct or action of a designated employee or Contractor is, in the reasonable exercise of discretion of the District, deemed to be detrimental to the

g. interest of the students, faculty, staff and the public patronizing the premises. Following the District notice, the

h. Contractor shall, at TISD’s discretion may take any of the following actions as listed: Immediately terminate such employee's work assignment at the premises and the Contractor shall not assign such employee to any other District facility contracted for and maintained. The Contractor shall meet with the District to consider the appropriate course of action with respect to such matter and Contractor shall take reasonable measures under the circumstances to assure the Districts authorized representative that the conduct and action of Contractor's employees will not be detrimental to the interest of the students, faculty, staff and public patronizing the premises.

i. The Contractor shall require each of its employees to adhere to basic public works standards of working attire. These are uniforms, proper shoes, and other gear required by State Safety Regulation, and proper wearing of the clothing. Shirts shall be worn and buttoned at all times.

j. Contractor’s staff shall wear identification (uniform, logo tee shirt, etc.) allowing anyone to readily identify that individual as part of Contractor’s staff.

k. The Contractor nor any of its employees shall interfere with the public use of the premises and shall conduct its operations as to offer the least possible obstruction and inconvenience to the public or disruption to the peace and quiet of the area within which the services are being performed.

l. The District Facilities Director shall make quarterly inspections with Contractor at each site to review work performed. Contractor shall maintain and have available such records that reasonably confirm frequency of tasks performance at each location. Contractor shall furnish an itemized statement of work performed on all invoices.

m. Invoices shall be submitted no less than monthly and must reference the campus serviced and service dates. Temple ISD typically pays Net 30.

n. All vendor employees working on District proper must comply with the criminal history requirements of Texas Education Code 22.0834.

12. Lawn Care

Temple ISD is specific and stresses the importance of lawn maintenance quality at all of the District campuses and properties. Not only does good lawn maintenance affect the quality and value of the property but it also reflects on the District as a educational institution. The appearance and the professionalism of lawn maintenance affect employees, students, residents, and Temple ISD partners by creating a first impression.

a. Mowing:

1) Mowing operation shall be completely performed at each site according to Maintenance Schedule (see Exhibit A).

2) Walkways shall be cleaned immediately following each mowing and all cuttings and debris shall be removed from the site by the contractor and not blown into the street, planter beds or storm drains.

3) Maintain turf areas at two (2) inch level above soil level being careful not to remove more than one-third (1/3) of the turf blade at any time.

4) Edge along sidewalks, walk areas, walking tracks, detention ponds, curbs and fence lines.

5) Use monofilament trimmers only for areas around light poles, fire hydrants, irrigation vacuum breakers, building foundations and all fences.

6) Remove all turf and edge clippings each time.

7) For periods of cool weather, mow lawn at one and one-half (1 & 1/2) inches.

8) For periods of hot weather, mow lawn at two (2) inches from the soil.

9) Do not scalp the lawn or cut more than half the existing top-growth in one morning. Remove or catch the clippings immediately.

10) Care must be taken not to leave ruts or spinouts in the turf area during wet periods. Any mud tracked onto sidewalks on facility grounds must be removed and cleaned with brush and water prior to leaving the maintenance site.

11) Mow newly seeded turf in accordance with Exhibit A Maintenance Schedule

b. Edging / Detailing / Weed Control:

1) All turf areas shall be kept neatly edged and all weed/foreign grass invasions eliminated.

2) When designed edges exist in flower beds, these edges shall be kept clean, sharp, well defined, free of weeds, and grass invasion.

3) All turf edges including but not limited to sidewalks, patios, drives, curbs, shrub beds, flowerbeds, groundcover beds, and around the base of trees shall be edged to a neat and uniform line.

4) The edge of…