3-ITB 26-013 Three (3) Pedal Boats for Use as Rentals at Marinas Specifications.pdf

Jackson County, Missouri Invitation to Bid No. 26-013

1.0 INTRODUCTION

1.1 Jackson County, Missouri is seeking bids for Three (3) Pedal Boats for Use as Rentals at Marinas for use by Parks + Rec Department.

1.2 Jackson County, Missouri Invitation to Bid No. 26-013 has a response deadline of 2:00 p.m., CDT on May 5, 2026.

1.3 Bids must be submitted electronically through the Jackson County Bonfire Portal at https://jacksongov.bonfirehub.com. Bids submitted by any other method will not be accepted.

1.4 All submissions must be uploaded to the Bonfire website by 2 pm CDT on May 5, 2026. Failure to do so will result in the rejection of your submission, as the software does not accept late entries. However, if you submit your proposal early, you can edit it up until the 2 pm deadline.

1.5 If bid documents are obtained by the Bidder from a source other than Bonfire, it will be the Bidder's responsibility to verify all due dates and pertinent information (Response Deadline, Questions Deadline, Intent to Bid Deadline, Addendums) in the Bonfire Portal.

1.6 Jackson County reserves the right to request clarifications on any bid.

2.0 QUESTION PROCEDURE

2.1 All Questions regarding this Invitation to Bid shall be communicated electronically through the Jackson County

Bonfire Portal via the Opportunity Q&A on the Invitation to Bid.

2.2 All questions must be received in the Bonfire Portal by 5:00 p.m., CDT on April 28, 2026.

2.3 All answers to questions will be published via Addenda/Amendment to the Invitation to Bid on the Jackson County

Bonfire Portal. Bonfire will only notify the Bidder(s) of questions answered and addendums issued if they have obtained this Invitation to Bid through Bonfire.

2.4 Bidders and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must follow this procedure. Bidders or their agents may not contact any other County staff regarding matters covered by this Invitation to Bid during the solicitation and evaluation process. Inappropriate contact is grounds for REJECTION of the Bidder’s submission.

3.0 BIDDING REQUIREMENTS

3.1 All work performed under this Contract shall be performed in the Greater Kansas City Metropolitan Area which is defined by the eight (8) County area of:

Cass County, MO Clay County, MO

Jackson County, MO Lafayette County, MO

Platte County, MO Ray County, MO

Johnson County, KS Wyandotte County, KS

The Greater Kansas City Metropolitan area is defined by the eight (8) County area. If the Bidder is not located in the Greater Kansas City Metropolitan Area, documentation on company letterhead MUST BE submitted with your bid response detailing how your company would perform the work detailed herein.

https://jacksongov.bonfirehub.com/

3.2 Document Submittal: All documents listed herein the Required Submittal (Section 8.0) shall be submitted individually per the required document. Please do not submit bulk PDF documents of all the required documents for each individually required document.

3.3 Jackson County, Missouri Invitation to Bid No 26-012 has an Intend to Bid response deadline of 12:00 pm (noon) CDT on May 5, 2026.

3.4 If bid documents are obtained by the Bidder from a source other than Bonfire, it will be the Bidder’s responsibility to verify all pertinent information (i.e. Response deadline, question deadline, Intent to Bid deadline, Addendums) in the Bonfire Portal.

4.0 AWARD REQUIREMENTS

4.1 Certificate of Insurance: The Successful Bidder will be required to submit to the Purchasing Department a

Certificate of Insurance meeting or exceeding the positions of Item 15 “General Conditions” and Exhibit A included herein within ten (10) business days after receiving Notification of Award. The Certificate of Insurance must be received by the County prior to the commencement of any work on this contract.

4.2 Exempt Entity: Jackson County, Missouri is an exempt entity under Section 144.062 Revised Statutes of Missouri.

Upon the request of the Successful Bidder, Jackson County will issue a project specific Missouri State Sales Tax Exemption Certificate to the Successful Bidder and their named subcontractors to be utilized during the performance of this Contract. The certificate must be requested prior to the purchase of any goods, supplies, materials and/or equipment. Under no circumstances will this certificate be backdated to cover goods, supplies, materials, or equipment already purchased.

4.3 W-9 Form: The Successful Bidder must provide a complete IRS W-9 Form for this Contract.

4.4 Other Licenses: The Successful Bidder must provide, upon written request, evidence of current required Federal, State, and Local Occupational Licenses.

Insurance and Indemnification: The Successful Bidder shall indemnify, defend and save harmless the County against all damages to persons and property which may arise out of the work included in the performance of this Contract, including all claims for personal injuries and property damage and all losses, costs, attorney’s fees or judgements which may arise out of any claims against the County. The Successful Bidder shall purchase and maintain as a minimum such insurance as described in Exhibit A of this Invitation to Bid. The Successful Bidder shall file with the County such Certificate of Insurance as described in Exhibit A and within the time specified in Exhibit A.

5.0 SPECIFICATIONS

This bid is for Three (3) Pedal Boats for Use as Rentals at Marinas shipping to two (2) different marinas. Specifications are based on Paddle Wheeler PW4 – comparable alternatives will be considered.

5.1 Material

5.1.1 Durable commercial grade ridged fiberglass frame.

5.1.2 Urethane foam flotation.

5.2 Dimensions

5.2.1 Height - 3 feet.

5.2.2 Width - 5 feet, 2 inches.

5.2.3 Length - 10 feet, 2 inches.

5.2.4 Weight - 222 pounds.

5.2.5 Capacity - 4 persons

5.3 Color

5.3.1 Sky Blue Flake

5.4 Features

5.4.1 Gunnel rail molding with vinyl insert.

5.4.2 Stainless steel fasteners.

5.4.3 Sturdy aluminum paddle wheel and rudder assembly.

5.4.4 Stainless steel wheel cranks.

5.4.5 Stainless steel tiller handle.

5.4.6 Stainless steel grab rails.

5.4.7 Four (4) greaseable bearings.

5.4.8 Self-draining seats.

5.4.9 Drain plugs for footwells and pontoons.

5.4.10 Four (4) drink cup holders.

5.4.11 Mooring cover.

5.4.12 Seven (7) piece premium floor mat for safety in brushed titanium color.

5.4.13 Weight capacity sticker/plate.

5.4.14 Rub rail kit.

5.4.15 Canopy – One only for the pedal boat delivered to Longview Lake Marina.

5.4.16 Two (2) years or longer warranty.

5.5 Delivery Location

5.5.1 Two (2) pedal boats to be delivered to the following address:

Lake Jacomo Marina 7401 West Park Rd.

Blue Springs, MO 64015

5.5.2 One (1) pedal boat to be delivered to the following address:

Longview Lake Marina 9898 Longview Rd.

Kansas City, MO 64134

5.6 Delivery Requirements

5.6.1 Bid to include all freight/delivery charges as a lump sum on the Bidders Quotation Sheet.

5.7 Where a brand name is indicated in the specifications, it shall mean minimum acceptable level or minimum quality required. If Bidder is offering as an alternative or equivalent an item other than the one specified, then the manufacturer’s name and model number of that item must be specified and sufficient specification and descriptive literature provided with bid submission to permit a thorough evaluation.

Failure to provide appropriate information may result in disqualification of the bid response.

5.8 Each Bidder is to specify the brand name & catalog number they propose to furnish the County. Failure to do so can be reason to reject the bid. Jackson County is the sole interpreter of the specifications and sole judge as to whether the alternative or equivalent proposed complies with the specifications.

5.9 All work performed under this Contract must be covered by a Purchase Order. Under no circumstances will work be performed that is not authorized in advance by a Purchase Order. Any work performed that is not covered by a Purchase Order will be at the Contractor’s risk and expense.

6.0 EVALUATION PROCESS

6.1 All bids that are responsive to the General Conditions, Specifications, and other provisions of this Invitation to Bid will be evaluated.

6.2 An Evaluation Committee made up of Jackson County, Missouri Personnel will evaluate bids and make recommendations.

6.3 Jackson County, Missouri shall be the sole judge of the bids submitted, and its decisions shall be final.

7.0 ATTACHMENTS

7.1 Attachment A – Purchasing Forms to be downloaded, filled out and submitted with bid:

7.1.1 One Time Purchase Contract Page

7.1.2 Affidavit

7.1.3 Certificate of Compliance

7.1.4 Statement of Contractor’s Qualifications

7.1.5 Acknowledgment of Receipt of Addenda

7.1.6 Bidder’s Quotation Sheet

7.1.7 Exhibit F – Exceptions

7.2 Attachment B – General Purchasing Information to be downloaded and ready prior to submitting your bid:

7.2.1 General Terms and Conditions

7.2.2 Exhibit A – Insurance

8.0 REQUIRED SUBMITTALS

8.1 The following information and/or forms MUST be submitted with your response to this Invitation to Bid:

8.1.1 One Time Purchase Contract Page

8.1.2 Affidavit

8.1.3 Certificate of Compliance

8.1.4 Statement of Contractor’s Qualifications

8.1.5 Acknowledgement of Receipt of Addenda

8.1.6 Greater Kansas City Metropolitan Area Information Memo, if applicable

8.1.7 Two (2) Dedicated Email Addresses

8.1.8 Bidder’s Quotation Sheet

8.1.9 Exhibit F – Bidder’s Exceptions

8.2 Failure to include any of the items listed in this Section may result in the REJECTION of your submitted bid.