3 - IFB - FM27-14 - Tent Maintenance and Storage.pdf
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- Solicitation number
- BPM059522
- Issued by
- Calvert County, San Mar CDP, Maryland
About this file
Summary
This Invitation for Bid (IFB No. FM27-14) is issued by Jefferson Patterson Park and Museum (JPPM) located at 10515 Mackall Road, St. Leonard, Maryland 20685, for tent maintenance and storage services over a five-year contract period. The project encompasses the removal, cleaning, storage, and installation of canvas on two frame tents: a 40' x 40' tent at the JPPM Pavilion and a 30' x 60' tent at Willow Oak Terrace at the Patterson House and Garden. The contractor must furnish all labor, overhead, equipment, materials, parts, and incidentals necessary to perform these services. A mandatory pre-bid meeting is scheduled for November 10, 2026, at 10:00 a.m. at the JPPM Pavilion. Bids are due by November 16, 2026, and must be submitted on the completed IFB form or face rejection as non-responsive. The contract term runs from November 30, 2026, through June 30, 2031, divided into five annual periods: November 30, 2026, to June 30, 2027, and four subsequent July-to-June fiscal years.
The bid form requires line-item pricing for removal, cleaning, storage, and installation services for each tent across all five contract years, as well as an hourly rate for major repair service calls. Bids must remain valid for 120 days from the due date. The state reserves the right to select individual line items for the contract. The requestor is Sam Boyd (443-845-4340, sam.boyd@maryland.gov), and all bids must comply with federal and state of Maryland procurement regulations in effect at the time of submission. No specific set-asides, funding sources, or award amounts are identified in the document.
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Text version
INVITATION FOR BID
REQUESTOR: IFB No: FM27-14
JEFFERSON PATTERSON PARK AND MUSEUM
10515 MACKALL ROAD
ST. LEONARD, MD 20685
FAX: 410-586-0080
Tax Exempt No: 30002563
BID Due: November 16, Page: 1 of 4
Date issued:
REQUESTED BY: Sam Boyd, 443-845-4340, sam.boyd@maryland.gov
VENDOR INFORMATION (5):
VENDOR: MD SDAT:
FORM JPPM-20. DATE: MAY 2026. PREVIOUS FORM IS OBSOLETE.
ADDRESS: WEBSITE:
EMAIL:
PHONE NO: FAX NO:
Item # Description Unit Price Extended Price
The contractor will be furnishing all labor, overhead, equipment, materials, parts, incidentals, supervision, and services necessary for and incidental to perform the take down, cleaning, storage, and set up of the canvas of two frame tents as outlined in the attached Project Specifications entitled “FM27-14 Jefferson Patterson Park and Museum Tent Maintenance and Storage (5 YEAR)”The work will take place at the above stated locations in Jefferson Patterson Park and Museum (JPPM) 10515 Mackall Rd, St.
Leonard, MD 20685.
A mandatory pre-bid meeting is scheduled on November 10, 2026, 10:00 am, at the JPPM Pavilion (10125 Mackall Rd.). Contractors may utilize their standard bid form, but please include this filled in and signed IFB, as well as the requirements listed in the project specifications Invitation for Bid form.
Bids must be received by the due date. JPPM will regard any bids received without the required paperwork, after the due date, or without the completed IFB as non-responsive.
Cost for the removal of canvas on the 40’ x 40’ frame tent found at the JPPM Pavilion for each year of the five year contract:
November 30, 2026 to June 30, 2027………………………………………
July 1, 2027 to June 30, 2028………………………………………
July 1, 2028 to June 30, 2029………………………………………
July 1, 2029 to June 30, 2030………………………………………
July 1, 2030 to June 30, 2031………………………………………
Cost for the removal of canvas on the 30’ x 60’ frame tent found at the Willow Oak Terrace at the Patterson House and Garden for each year of the five year contract:
mailto:sam.boyd@maryland.gov
JEFFERSON PATTERSON PARK AND MUSEUM
10515 MACKALL ROAD
ST. LEONARD, MD 20685
FAX: 410-586-0080
Tax Exempt No: 30002563
BID Due: November 16, Page: 2 of 4
Date issued:
REQUESTED BY: Sam Boyd, 443-845-4340, sam.boyd@maryland.gov
November 30, 2026 to June 30, 2027………………………………………
July 1, 2027 to June 30, 2028………………………………………
July 1, 2028 to June 30, 2029………………………………………
July 1, 2029 to June 30, 2030………………………………………
July 1, 2030 to June 30, 2031………………………………………
Cost for the cleaning of the canvas from the 40’ x 40’ frame tent found at the JPPM Pavilion for each year of the five year contract:
November 30, 2026 to June 30, 2027………………………………………
July 1, 2027 to June 30, 2028………………………………………
July 1, 2028 to June 30, 2029………………………………………
July 1, 2029 to June 30, 2030………………………………………
July 1, 2030 to June 30, 2031………………………………………
Cost for the cleaning of the canvas from the 30’ x 60’ frame tent found at the Willow Oak Terrace at the Patterson House and Garden for each year of the five year contract:
November 30, 2026 to June 30, 2027………………………………………
July 1, 2027 to June 30, 2028………………………………………
July 1, 2028 to June 30, 2029………………………………………
July 1, 2029 to June 30, 2030………………………………………
July 1, 2030 to June 30, 2031………………………………………
Cost for the storage of the canvas on the 40’ x 40’ frame tent found at the JPPM Pavilion for each year of the five year contract:
November 30, 2026 to June 30, 2027………………………………………
July 1, 2027 to June 30, 2028………………………………………
July 1, 2028 to June 30, 2029………………………………………
July 1, 2029 to June 30, 2030………………………………………
JEFFERSON PATTERSON PARK AND MUSEUM
10515 MACKALL ROAD
ST. LEONARD, MD 20685
FAX: 410-586-0080
Tax Exempt No: 30002563
BID Due: November 16, Page: 3 of 4
Date issued:
REQUESTED BY: Sam Boyd, 443-845-4340, sam.boyd@maryland.gov
July 1, 2030 to June 30, 2031………………………………………
Cost for the storage of the canvas from the 30’ x 60’ frame tent found at the Willow Oak Terrace at the Patterson House and Garden for each year of the five year contract:
November 30, 2026 to June 30, 2027………………………………………
July 1, 2027 to June 30, 2028………………………………………
July 1, 2028 to June 30, 2029………………………………………
July 1, 2029 to June 30, 2030………………………………………
July 1, 2030 to June 30, 2031………………………………………
Cost for the installation of the canvas on to the 40’ x 40’ frame tent found at the JPPM Pavilion for each year of the five year contract:
November 30, 2026 to June 30, 2027………………………………………
July 1, 2027 to June 30, 2028………………………………………
July 1, 2028 to June 30, 2029………………………………………
July 1, 2029 to June 30, 2030………………………………………
July 1, 2030 to June 30, 2031………………………………………
Cost for the installation of the canvas on to the 30’ x 60’ frame tent found at the Willow Oak Terrace at the Patterson House and Garden for each year of the five year contract:
November 30, 2026 to June 30, 2027………………………………………
July 1, 2027 to June 30, 2028………………………………………
July 1, 2028 to June 30, 2029………………………………………
July 1, 2029 to June 30, 2030………………………………………
July 1, 2030 to June 30, 2031………………………………………
Rate, cost per hour, for service calls to undertake Major Repairs
TOTAL $
INSTRUCTIONS: (1) BID MUST BE SIGNED AND SUBMITTED ON THIS FORM. YOU MAY ATTACH YOUR COMPANY’S STANDARD BID FORM. BIDS SUBMITTED WITHOUT THIS COMPLETED FORM WILL NOT BE CONSIDERED. (2) EQUIVALENT SUBSTITUTIONS MUST MEET ALL SPECIFICATIONS AND
JEFFERSON PATTERSON PARK AND MUSEUM
10515 MACKALL ROAD
ST. LEONARD, MD 20685
FAX: 410-586-0080
Tax Exempt No: 30002563
BID Due: November 16, Page: 4 of 4
Date issued:
REQUESTED BY: Sam Boyd, 443-845-4340, sam.boyd@maryland.gov
RATINGS OF LISTED ITEM AND WILL BE OF THE SAME TYPE, STYLE, AND BE INTERCHANGEABLE. PLEASE PROVIDE SPECIFICATIONS AND DESCRIPTIVE LITERATURE. (3) BID MUST BE VALID FOR 120 DAYS FROM THE DUE DATE UNLESS OTHERWISE STATED. (4) THE STATE RESERVES THE RIGHT TO CHOOSE INDIVIDUAL LINE-ITEM NUMBERS FOR THE CONTRACT. (5) FAILURE TO PROVIDE CERTAIN INFORMATION MAY RESULT IN DISQALIIFICATION
OF BID.
THE VENDOR OR CONTRACTOR SUBMITS THIS BID WITH THE UNDERSTANDING THAT THEY MUST COMPLY WITH FEDERAL AND STATE OF MARYLAND
PROCUREMENT REGULATIONS IN EFFECT AT TIME OF SUBMISSION.
SIGNATURE OF BIDDER: _________________________________________________ DATE __________________________
PRINTED/TYPED NAME OF BIDDER: ___________________________________________ TITLE: ________________________ mailto:sam.boyd@maryland.gov
| The contractor will be furnishing all labor, overhead, equipment, materials, parts, incidentals, supervision, and services necessary for and incidental to perform the take down, cleaning, storage, and set up of the canvas of two frame tents as outlined in the attached Project Specifications entitled “FM27-14 Jefferson Patterson Park and Museum Tent Maintenance and Storage (5 YEAR)”The work will take place at the above stated locations in Jefferson Patterson Park and Museum (JPPM) 10515 Mackall Rd, St. Leonard, MD 20685. |
| November 30, 2026 to June 30, 2027………………………………………............. |
| July 1, 2027 to June 30, 2028………………………………………......................... |
| July 1, 2028 to June 30, 2029………………………………………......................... |
| July 1, 2029 to June 30, 2030………………………………………......................... |
| November 30, 2026 to June 30, 2027………………………………………............. |
| July 1, 2027 to June 30, 2028………………………………………......................... |
| July 1, 2028 to June 30, 2029………………………………………......................... |
| July 1, 2029 to June 30, 2030………………………………………......................... |
| November 30, 2026 to June 30, 2027………………………………………............. |
| July 1, 2027 to June 30, 2028………………………………………......................... |
| July 1, 2028 to June 30, 2029………………………………………......................... |
| July 1, 2029 to June 30, 2030………………………………………......................... |
| November 30, 2026 to June 30, 2027………………………………………............. |
| July 1, 2027 to June 30, 2028………………………………………......................... |
| July 1, 2028 to June 30, 2029………………………………………......................... |
| July 1, 2029 to June 30, 2030………………………………………......................... |
| November 30, 2026 to June 30, 2027………………………………………............. |
| July 1, 2027 to June 30, 2028………………………………………......................... |
| July 1, 2028 to June 30, 2029………………………………………......................... |
| July 1, 2029 to June 30, 2030………………………………………......................... |
| November 30, 2026 to June 30, 2027………………………………………............. |
| July 1, 2027 to June 30, 2028………………………………………......................... |
| July 1, 2028 to June 30, 2029………………………………………......................... |
| July 1, 2029 to June 30, 2030………………………………………......................... |
| November 30, 2026 to June 30, 2027………………………………………............. |
| July 1, 2027 to June 30, 2028………………………………………......................... |
| July 1, 2028 to June 30, 2029………………………………………......................... |
| July 1, 2029 to June 30, 2030………………………………………......................... |
| November 30, 2026 to June 30, 2027………………………………………............. |
| July 1, 2027 to June 30, 2028………………………………………......................... |
| July 1, 2028 to June 30, 2029………………………………………......................... |
| July 1, 2029 to June 30, 2030………………………………………......................... |
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