3-Exhibit B TechSpec Final81425 (1).pdf

This is a Technical Specification document for the City of Fort Worth Purchasing Division's procurement of X-Ray equipment services for the Code Compliance Department's Fort Worth Animal Care and Control (FWACC) facility. The procurement seeks qualified vendors to provide comprehensive maintenance, inspection, calibration, repair, and emergency service for Digital Radiography (DR) systems, Computed Radiography (CR) systems, fixed and portable X-Ray units, and associated Premium Digital Vet Systems manufactured by Vivix at two locations: Chuck & Brenda Silcox Animal Care & Adoption Center (4900 Martin Street) and Henry's Animal Campus (351 Hillshire Drive). Bidders must submit completed RFQt-01 forms and a bid table (BT-78LN) in Excel format through the City's Bonfire procurement portal by March 6, 2026, at 9:00 AM CST, with the question period opening February 27, 2026, at 9:00 AM CST. Required qualifications include emergency service response within four hours via telephone or remote response and on-site response within four hours during all hours, with standard service calls receiving initial response within 48 hours and repairs completed within five business days. The initial contract term is one year with four one-year renewal options available, contingent upon 90-day non-renewal notice requirements and appropriated funding.

Evaluation criteria include unit price, total quote price, terms and discounts, delivery dates, past vendor performance, vendor responsibility evaluation, and estimated maintenance costs. All parts and materials must be OEM or OEM-approved, new (not reconditioned), and covered by manufacturer warranty. Vendors must comply with all federal, state, and local laws and obtain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000), Workers' Compensation at statutory limits, and Professional Liability/Errors & Omissions ($1,000,000 per claim and aggregate) prior to commencing work. The City requires vendors to register for direct deposit payment with Net 30 day payment terms. Price adjustments may be requested annually with contract renewal, requiring written justification and proof of cost increases at least 90 days in advance, though the City reserves the right to reject adjustment requests. All freight and delivery charges must be included in quoted prices, with the City exempt from Federal Excise and State Sales Tax. Small businesses may submit optional Small Business Certificates with their submissions. No specific budget or award value is identified in the procurement documents, with total compensation determined through the bidding process based on lowest responsive and responsible bidder pricing.