3 - Exhibit B - Agency Special Requirements Ceiba CBOC.pdf

LESSOR: ________ GOVERNMENT: ________ Agency Special Requirements

Ceiba CBOC

RLP # 36C248-25-R-0110 – EXHIBIT B

Agency’s Special Requirements – Ceiba CBOC

The U.S. Department of Veterans Affairs (VA) desires to lease space for the Ceiba CBOC (replacement clinic) The space will be used as Community Based Outpatient Clinic (CBOC).

The space requested is Net Usable Square Feet (NUSF) = 12,757 which in ANSI/BOMA Office Area (ABOA) = 15,308

The space will be used as Community Based Outpatient Clinic (CBOC). On-site parking for approximately

• Eighty-Seven (87) vehicles, with a minimum of

• Eight (8) dedicated to handicapped parking spaces is required.

The Space Program is comprised of the following rooms:

General Function Room Net

Area NUSF ABOA Floor Covering Base

Wall Covering Ceiling

HBPC Team Work Area, HBPC 400 600 720

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

HBPC

Utility Room, Clean 80 120 144

Welded seam sheet floor

Welded seam sheet floor

High Build Glazed Coating

Acoustical Tile

Lab Blood Specimen Collection Room 160 240 288

Welded seam sheet floor

Welded seam sheet floor

High Build Glazed Coating

Acoustical Tile

Lab

Laboratory, General 150 225 270

Welded seam sheet floor

Welded seam sheet floor

High Build Glazed Coating

Acoustical Tile

Lab Handwashing Station, Clncl Sprt 10 15 18

Welded seam sheet floor

Welded seam sheet floor

High Build Glazed Coating

Acoustical Tile

Lab Toilet, Specimen Collection 60 90 108

Porcelain tile

Porcelain tile

Porcelain Tile

Acoustical Tile

Mental Health

BIHIP Provider 1 Consult 120 180 216

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Mental Health

BIHIP Provider 2 Consult 120 180 216

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Mental Health

BIHIP Provider 3 Consult 120 180 216

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Mental Health

BIHIP Provider 4 Consult 120 180 216

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Mental Health

Group Therapy Room 320 480 576

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Primary Care

Consult Room, (PACT) Dietitian 125 187.5 225

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Primary Care Consult Room 1 125 187.5 225

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Primary Care Consult Room 2 125 187.5 225

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Primary Care Consult Room 3 125 187.5 225

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Primary Care Consult Room 4 125 187.5 225

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile https://www.lawinsider.com/dictionary/ansiboma-office-area-aboa

Primary Care Exam Room 1 125 187.5 225

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Primary Care Exam Room 2 125 187.5 225

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Primary Care Exam Room 3 125 187.5 225

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Primary Care Exam Room 4 125 187.5 225

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Primary Care Exam Room 5 125 187.5 225

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Primary Care Exam Room 6 125 187.5 225

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Primary Care Exam Room 7 125 187.5 225

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Primary Care Exam Room 8 125 187.5 225

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Primary Care Exam Room 9 125 187.5 225

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Primary Care

Toilet Procedure Room 75 112.5 135

Porcelain tile

Porcelain tile

Porcelain Tile

Acoustical Tile

Primary Care

Procedure Room & Womens 180 270 324

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Bariatric Patient Toilet, Bldg Sprt 75 112.5 135

Porcelain tile

Porcelain tile

Porcelain Tile

Acoustical Tile

Support Tele-Retinal Room 120 180 216 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Tele-Health Room 125 187.5 225 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Canteen, PACT 2 110 165 198 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Office, HAS Supervisor 100 150 180

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Office, Nurse Manager 100 150 180

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Office, CMO 100 150 180 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Toilet, Female 180 270 324 Porcelain tile Porcelain tile Porcelain

Tile Acoustical

Tile

Support Toilet, Male 180 270 324 Porcelain tile Porcelain tile Porcelain

Tile Acoustical

Tile

Support Reception 300 450 540 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Toilet, Family / Bariatric 80 120 144

Porcelain tile

Porcelain tile

Porcelain Tile

Acoustical Tile

Support Alcove, Wheelchair/ Stretchers 90 135 162

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Vestibule 120 180 216 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Waiting, PACT 1 415 622.5 747 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Workstation, Patient Education 30 45 54

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Medication Room, Clncl Sprt 80 120 144

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Locker, Staff Personal Property 60 90 108

Luxury Vinyl Tile

Resilient Base Paint

Acoustical

Support Storage, Medical Equipment 120 180 216

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support

Utility Room, Clean 120 180 216

Welded seam sheet floor

Welded seam sheet floor

High Build Glazed Coating

Acoustical Tile

Support Toilet, Staff 120 180 216 Porcelain tile Porcelain tile Porcelain

Tile Acoustical

Tile

Support Alcove, Height / Weight Station 30 45 54

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Conference Room 320 480 576 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Training Room / Lounge 240 360 432

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Ext. Team- Caregiver 50 75 90

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Ext. Team- Pharm D 50 75 90 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Ext. Team- Suicide Prevention 50 75 90

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Ext. Team- Whole Health 50 75 90

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Ext. Team-Beh.

Health Consultant 50 75 90

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Ext. Team-Homeless

(HUD-V) 50 75 90

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Ext. Team-SW

PCMHI 50 75 90

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Alcove, Height / Weight 40 60 72

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Alcove, Resuscitation Cart 20 30 36

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Copy / Supply Alcove, 40 60 72

Luxury Vinyl Tile

Resilient Base Paint

Acoustical Tile

Support Team Work Area 1 215 322.5 387 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Team Work Area 2 215 322.5 387 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Team Work Area 3 215 322.5 387 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Operations Room 100 150 180 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Holding Room 45 67.5 81 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Storage, Secure 25 37.5 45 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Storage, Equipment 100 150 180 Luxury

Vinyl Tile Resilient

Base Paint Acoustical

Tile

Support Communications Room 120 180 216

Antistatic Coating or material Backboard Backboard Exposed

Support

Utility Room, Soiled 80 120 144

Welded seam sheet floor

Welded seam sheet floor

High Build Glazed Coating

Support Housekeeping Aides Closet 60 90 108

Quarry tile Quarry tile

High Build Glazed Coating

8,505 12,757 15,308

The administrative/common spaces are described as follows:

RECEPTION AREA

• Data outlets by workstation, One (1) quadraplex, location TBD by desk configuration

• Electrical outlets by workstation, One (1) quadraplex, location TBD by desk configuration

• Electrical outlets, remaining walls, One (1) every 6 (linear) Feet, as established by Building Codes.

• Duress Alarm, hard wired. Reports to stand-alone system.

• Luxury Vinyl Tile (LVT).

• Direct access to waiting area.

• Window Coverings to have horizontal manual roller shades with solar glare and heat reduction like Mecho

Shade, Alkenz or similar product.

• Centralized check-in/check-out for efficient utilization of staff.

• Solid Surface Countertop, minimum eight (8) foot, that utilizing concealed mounting brackets where practical

OFFICES / CONSULT ROOMS / EXAM ROOMS

• Data outlets by workstation, One (1) quadraplex, location TBD by desk configuration

• Electrical outlets by workstation, One (1) quadraplex, location TBD by desk configuration

• Electrical outlets, remaining walls, One (1) every 6 (linear) Feet, as established by Building Codes.

• Window Coverings to have horizontal manual roller shades with solar glare and heat reduction like Mecho Shade, Alkenz or similar product. **

• Sound Transmission Class (STC) rating of 50. The sound resistant enclosures shall be designed to assure speech privacy and achieve an STC50. (Examples: sound mitigating ceiling tiles, walls 12-18” above ceiling, ROXUL AFB Sound Attenuation Ceiling Insulation 3”, etc.).

• Solid Core Wood Doors to have sound gaskets and door sweeps for sound attenuation.

• One (1) Coat hook behind the door

• Positioning furniture to ensure safety the of clinical staff; provided easy egress or exit. Reference the conceptual drawing for furniture placement.

• Consult rooms and exam rooms to accommodate wheelchair and furniture arrangement

• Consult room lay-out need to provide adequate furniture lay-out so provider has quick and clear path to the door.

• All rooms (except Telecommunications Room) should be master keyed, locking mechanism should be on the inside of the frame, and locking mechanism must be approved by the VA.

WAITING AREA

• Electrical outlets, One (1) every 6 (linear) Feet

• Smoke Detector. Hardwire Combination Smoke and Carbon Monoxide Smoke Alarm with Battery Backup and

Voice Alert.

• Luxury Vinyl Tile (LVT).

• Luxury Vinyl Tile (LVT) to continue through hallway/corridors.

• Direct window access to waiting area.

• Window Coverings to have horizontal manual roller shades with solar glare and heat reduction like Mecho

• Shade, Alkenz or similar product.

• Access Controlled Door to counseling clinical area. Wood or Steel door with a full-length glass inserted panel.

• Corridors shall be at minimum of 6 feet in clear width.

• Chair Rail (28 to 32 inches) on walls in waiting area

• Vinyl Corner Guards (from top of Vinyl Base) mounted at height 48” in hallways.

• Drinking Fountain. A wall hung stainless Bottle Filling Station & Single ADA Cooler provided in the waiting area.

Maintenance and filter replacement by the Lessor.

• Cable TV audio/video wall jack, HDMI, dual Data outlet and quadruplex Electrical outlet. Wall backing and mounting materials for connection to a VA furnished television 50” to 60”; Lessor installed. Mounting heights for power and data to be coordinated with the Vet Center Director during design.

• Cable Television Service paid for/provided by the Lessor through the annual rent in 4 locations. (Waiting, Group Rooms and Family Multi-Purpose Room).

• Guest high speed internet Wi-Fi at or above 600 Mbps paid for/provided by the Lessor through the annual rent

EMPLOYEE BREAK ROOM

• Six (6) duplex Electrical outlets (separate circuit for refrigerator and for microwave oven on , two counter height

(GFFI), two 18” from floor).

• Luxury Vinyl Tile (LVT).

• Perimeter Walls shall extend from floor slab to six inches above the ceiling grid and filled with fiberglass bat insulation to ensure acoustical privacy.

• Smoke Detector - Hardwire Combination Smoke and Carbon Monoxide Smoke Alarm with Battery Backup and Voice Alert.

• Kitchen Cabinets –upper and lower kitchen cabinets of high-quality plastic laminate or stained wood (particle board or MDF is not acceptable)

• Kitchen Countertop - minimum ten (10) feet a solid surface countertop like Corian.

• Sink - double compartment stainless sink.

• Garbage Disposal.

• Dishwasher provided by the Lessor.

• Built-in Convection Microwave Oven provided by the Lessor.

• Refrigerator (20-25 cu. ft.) provided by the Lessor.

• Water feed for Ice Maker on refrigerator.

• Solid Core Wood Doors to have sound gaskets and door sweeps for sound attenuation.

• Door shall have an automatic closure installed and deadbolt lock according to VA security regulations

JANITORIAL / HOUSEKEEPING AID CLOSET (HAC)

• Two (2) GFCI duplex Electrical outlets.

• Sealed concrete floor.

• Adjustable wire shelving on two walls.

• Mop Sink.

ADDITIONAL BUILDING/DESIGN REQUIREMENTS:

Preventive maintenance of building systems such as HVAC, domestic water heaters, and electric panel boards will be completed prior to occupying the space and throughout the occupancy of the building to meet Joint Commission Accrediting standards.

Special care should be taken to avoid storing construction materials in non-climate-controlled environments.

Clean entire space (aka “terminal cleaning”) prior to VA occupying space.

Building’s Interior Construction Material i.e. finishes shall be sent to the VA interior designer and the VA Activations Teams for color selection review and concurrence. Furniture placement should be discussed reviewed with them as well. In addition, these teams are to review location of location and color selection. Chair Rail or similar wall protection (Acrovyn strip) and cubicle (hospital) curtain tracks layouts

Natural (sun) light is highly desirable, specially in main waiting area and entrance.

HEATING VENTILATION AND COOLING HVAC

• Common (overall) building temperature, between 75 to 70 degrees Fahrenheit, with relative humidity between 60% and 30%.

• SEE APPENDIX A for rooms with specific requirements, validate information VA’s HVAC Design Manual

Site/Civil Pedestrian and Vehicle Access & Circulation

• Minimum traffic lane width is 12 feet, and minimum sidewalk width is 4 feet. Curves for traffic lanes and radii at intersections must be adequately sized to prevent vehicles from encroaching on an opposing lane of traffic.

• An accessible route must be provided from the public right-of-way abutting the site to the accessible building entrance.

• Provide a service area with a loading dock designed to accommodate truck (WB-62) maneuverability. Loading dock shall be 4 feet above the driveway. Platforms shall have a minimum depth of 8 feet front to back or between dock lift/leveler and back wall.

Provide canopy over the platform with 14 feet of clearance from grade to the underside of the canopy. Canopy shall extend minimum of 4 feet beyond the edge of the dock for weather protection. Provide stair or ramp to the platform. Provide hydraulic dock levelers with 25,000 pounds capacity for recessed installation at loading dock.

• Service area shall accommodate vehicles that pick-up trash and recycled materials.

Locate service area away from public and patient areas.

• Provide reflective traffic control signs as required for intersections, no parking lanes, and guidance of site traffic.

• Where applicable (if site allows):

• provide concrete and (ornamental) wrought iron Exterior fencing similar to the one that VA San Juan, Main Campus

• provide entrance signage wall (for building to be recognized from street) like the one at the VA San Juan.

Additional Site/Civil Requirements:

• A pickup/drop off area located at the Main ‘Public’ Entrance. The pick-up/drop-off shall have canopy cover designed to accommodate public bus, ambulances, and shuttle services. The canopy shall be a noncombustible permanent structure. Final determination of canopy height and location shall be coordinated between the A/E and medical center.

• All concrete curbs must be painted high visible yellow and maintained as such. At minimum, all curbs shall be repainted every three years, or as needed.

• Provide necessary curb cuts with truncated domes at all major pedestrian intersections with vehicle pathways.

Entry Canopies

• Provide non-combustible canopies over the following locations: patient entry to clinic, ambulance building access point and receiving area/loading dock.

• At patient entry, provide a covered patient drop-off zone with space for at least one full size passenger vehicle (19 feet long) and an accessible access aisle.

• At ambulance building access point, provide a covered patient drop-off zone with space for at least one ambulance (typical size used in area) and an accessible access aisle.

• Provide clearance from grade to underside of canopy with for typical emergency and transport vehicles used in the area.

• Final determination of canopy height and location shall be coordinated between the A/E and medical center.

Parking

• Parking lots with 90-degree stalls must have minimum parking stall dimensions of 9 feet by 18 feet, and a minimum drive aisle width of 24 feet. Angled parking must have one-way drive aisles with the same stall sizes as 90-degree parking. Angled parking drive aisle width must comply with a published design standard for a designated parking angle.

Additional Parking Requirements:

Parking spaces should accommodate 87 cars. This includes 8 handicap spaces.

Parking, both handicapped and regular must be readily available and marked

VA ONLY.

Site Grading

• Roads and walks should have a typical cross slope of 2% unless adequate surface drainage is provided by other slope conditions.

Standby Generator

(requirements in the absence of a code required Essential Electrical System)

• Packaged Engine Generator o An exterior diesel fuel generator, in weatherproof sound attenuated enclosure, kW/kVA size as determined for loads noted below, will be provided supplying emergency power for the facility.

o Engine: NFPA 37 compliant.

o Cooling System: Closed-loop, liquid-cooled, radiator mounted on generator set base.

o Fuel Tanks: 24 hour run time at full load sub-base tank o Engine Exhaust System: Critical silencing muffler.

o Combustion Air-Intake System: Filter type air intake silencer, intake duct and connections.

o Starting System: Electric with negative ground.

o Automatic Transfer Switches: 4-pole switches are required.

Additional Requirements:

• The installed generator shall be capable of providing 100% full power (normal and emergency) with on-site fuel storage capacity to provide power for at least 96 hours (4 days).

• Lessor shall have in place a contract or MOA for priority fuel delivery to the clinic.

Monthly Load Test shall be performed by Lessor and shall keep written records/log

Millwork Refer to Room Finishes, Door, & Hardware Schedule PG 18-14, and requirements as follow:

Use solid surface countertops in wet areas and laminates in areas that do not have risk of water damage.

Solid Surface Fabrications: Hard, solid, non-porous mineral-filled acrylic resin (methyl methacrylate) material in color to be selected by designer. Thickness: 1/2” minimum.

• Locations:

• Transaction & Counters tops at nurse stations and reception desks.

• All counters in patient treatment areas and breakroom/lounge to have solid surface countertop with 4” high minimum integral coved side and backsplash.

• Where scheduled as wall protection, provide ¼” thick material with welded seams.

Additional Equipment Requirements:

MDF and particle not acceptable for millwork.

Acoustics & Speech Privacy Refer To Pg 18-3 – Design And Construction Procedures, Topic Number 11, Noise Transmission Control

Equipment

Refer to PG-18-5 Equipment Guide List, and specifically to UTUADO’s Initial Room Content List, provided with the RLP for equipment, accessories, and furnishings descriptions and locations. Items to be provided and/or installed by Lessor are noted on the list. Provide partitions, partition backing, and above ceiling structural support as required for wall and/or ceiling mounted equipment, accessories, and furnishings.

Provide required utility connections for scheduled equipment.

Additional Equipment Requirements:

Lessor is responsible for providing all uti l i t ies and rough-ins to government furnished equipment as well as coordinating these with the Activations team.

Locks/Hardware:

Refer to Room Finishes, Door, & Hardware Schedule PG 18-14, and requirements as follow: Provide extra heavy duty, Grade 1 hardware for all components.

Major components and finishes as listed below:

o Cylinders and Keying: Key locks/cylinders in groups with new master key or grandmaster key system as directed by Owner. Provide three (3) keys per lock. Provide construction master keying. Cylinders shall meet the requirements of ANSI/BHMA A156.5-14.

o Low Energy Automatic operators, ANSI A156.19-07. Heavy duty commercial grade.

Provide complete with drop plates, bracket, or adapters for arms as required to suit details. Provide a terminal strip in an enclosed box near or above door that indicates connections for Security and Fire Alarm equipment and for electrified hardware items associated with proper door operation, as indicated by hardware group operational description. Refer to floor plans for type of actuation devices and bollards if required.

Coordinate with Security Contractor for doors actuated by electronic access control system.

o Electronic access control: Electronic access control system/device(s), power supplies (unless otherwise noted in hardware group) and monitoring/alarm(s) are provided with Security System. General Contractor to coordinate the provision and installation of the products. Refer to documents with Security Information for location(s) and type(s) of control(s). Connection by Electrical

• Additional Requirements:

Stanley/best 7 Pin Small format cores. A new Great Grandmaster key shall be established for this project. The key system shall be removable core type. The key blanks shall be protected by a util ity patent with a minimum seven years remaining on the patent from the start of construction and protected by contract-controlled distribution. Provide two keys for each lock. The name of the manufacturer, or trademark by which manufacturer can readily be identified, shall be legibly marked on each lock, the key change number shall be marked on the exposed face of lock, and stamped on each key. Key change numbers shall provide sufficient information for replacement of the key by the manufacturer. The manufacturer shall furnish code pattern listings in both paper and electronic formats so keys may be reproduced by code.; provide electronic format in fi le type required by project’s key control software. The manufacturer shall design the new key system with the capacity to rekey the system and provide for 25 percent expansion capability beyond this requirement. Submit a keying chart for approval showing proposed keying layout and listing expansion capacity. Keying information will be furnished to the Contractor by the COR. Supply information regarding key control of cylinder locks to manufacturers of equipment having cylinder type locks. Notify COR immediately when and to whom keys or keying information is supplied. Return all such keys to the COR

Telecommunications

• The Lessor shall provide the following:

o Telephone cabling, pathways (conduit and cable tray), outlets, faceplates, terminal blocks, backboards, cable terminations and cable testing.

o Data cabling (fiber optic and copper), pathways (conduit and cable tray), outlets, faceplates, patch panels, network equipment racks, network equipment cabinets, cable terminations and cable testing.

• The VA IT department will provide the following:

o Telephone System hardware and electronics such as voice mail servers and telephone handsets.

o Data network electronics such as concentrators, Ethernet switches, servers, PCs, Wireless Access Points and other electronic equipment.

• Pathways o Boxes and Conduits

Voice and data outlets shall be provided with a 4” square by 2-1/8” deep box with a single gang, telecommunication rated work box with a minimum of a ¾” conduit routed up to an accessible ceiling space.

o Sleeves Where cables penetrate through walls, conduit sleeves with bushings on both ends, shall be provided. All penetrations through fire rated walls shall be fire stopped.

Where cables penetrate through floors of telecommunications rooms, a minimum of four (4) 4-inch conduit sleeves with bushings on both ends, shall be provided.

All penetrations through floors shall be fire stopped.

Conduit sleeves shall be sized to be filled with cables to no more than 40 percent of the cross-sectional area of the conduit.

o Cable Support Wire mesh cable tray a minimum of 4” deep x 12” wide shall be provided and supported from the structural steel or concrete structure with a minimum of 3/8” diameter threaded rods to support the horizontal and backbone communications cables along the main pathways above the suspended ceiling space. In finished spaces without a suspended ceiling, provide a minimum of 4” deep x 12” wide Solid Bottom cable tray instead of Wire Mesh cable tray along the main pathways. Cable trays shall be sized to be filled with cables to no more than

50% of the cross-sectional area of the cable tray. Where the cable tray fill ratio exceeds 50% of the cable tray cross-sectional area, provide a larger cable tray or two cable trays.

A minimum of 12 inches of free access shall be provided and maintained above the cable trays and along one side of the cable trays.

Where cables are routed in the open outside of the cable tray above the suspended ceiling space, adequate cable support via J-hooks shall be located at a maximum of 48" intervals.

As per National Electrical Code and TIA-569 standard, the suspended ceiling support wires or support rods shall not be used as a means of cable support.

Cables shall not be laid directly on the ceiling tile, ceiling grid rails, or on the structural steel (bar joists). An independent hanger system shall be used.

• Spaces o Entrance Facility Room (AKA Demarcation Point- Demarc)

The Entrance Facility Room is the location where the Local Exchange Carriers and other communications Service Providers such as telephone, data, and MATV/CATV install their cabling and equipment to bring services into the building. It also establishes the physical point where the service provider’s responsibilities for service and maintenance end.

The minimum size of the Entrance Facility Room shall be 80 sq. ft. with an additional 20 sq. ft. for every additional rack required.

The room shall not be located directly below or adjacent to laboratories, kitchens, laundries, rest rooms, showers, or other facilities where water service is provided.

Any pipe or duct system foreign to the room installation shall not enter or pass through the room. The design professional shall ensure that foreign piping such as water pipes, steam pipes, medical gas pipes, sanitary waste pipes, roof drains, AC ducts, and other unrelated piping containing liquids or gases are not installed or pass through the room. Sprinkler piping shall not be routed through the room, unless it serves to protect the installation.

A minimum of (2) 4” conduits shall be installed out to the property line to provide pathways for the services providers to install their cabling.

All the walls of the room shall be constructed from drywall deck to deck, not just from floor to suspended ceiling height. All the walls of the room shall be covered from the floor to a minimum height of 8’-0” above the floor with 3/4-inch exterior AC grade flame retardant plywood and painted a light color to reflect the room light and reduce dust.

The lighting shall be a minimum of 500 lux in the horizontal plane and 200 lux in the vertical plane when measured at 3 feet above the finished floor.

The door shall be a minimum of 36 inches wide and 96 inches high, hinged to open outward and fitted with a card reader security lock.

Protective cages shall be installed on all water-based fire protection sprinkler heads located within the room.

The Service Provider IT equipment installed in the Entrance Facility Room will be required to operate 24 hours a day and 365 days a year. The HVAC system shall be designed and installed to maintain a room temperature of 64-75 degrees Fahrenheit and relative humidity of 30-55 percent noncondensing on a 24-hour basis.

• Main Computer Room (MCR) o The Main Computer Room is a centralized space for telecommunications and computer equipment that serves an entire building. Typical equipment includes phone switches, voice mail servers, file/application servers, video surveillance storage and Core Ethernet switches. The requirement for an MCR will be dependent upon the size and function of the CBOC.

o The location of the Main Computer Room should be determined after careful consideration. Locations should be avoided that restrict expansion of the room due to building construction such as elevators, mechanical rooms, core hallways, outside walls, or other fixed building walls. The location should consider accessibility requirements for the delivery of large equipment to the room and be located away from EMI sources that limit EMI field strength to no more than 3.0 V/m throughout the frequency spectrum.

o The room shall not be located directly below or adjacent to laboratories, kitchens, laundries, rest rooms, showers, or other facilities where water service is provided.

o Any pipe or duct system foreign to the room installation shall not enter or pass through the room. The design professional shall ensure that foreign piping such as water pipes, steam pipes, medical gas pipes, sanitary waste pipes, roof drains, AC ducts, and other unrelated piping containing liquids or gases are not installed or pass through the room. Sprinkler piping shall not be routed through the room, unless it serves to protect the Main Computer room installation.

o The Main Computer Room shall be dedicated to telecommunications and computer equipment. The room shall not be shared with electrical equipment, heating/ventilating and air conditioning equipment, fire detection systems, or other mechanical systems unless these systems are specifically needed and dedicated to support the computer room and its functions.

o The minimum sizes of the Main Computer Room shall be as follows:

For VA-occupied space less than 25,000 sq. ft. the Telecommunications

Enclosure (TE) or Telecommunications Room (TR) will serve as the Main Computer Room.

For VA-occupied space between 25,001 sq. ft. and 3000,000 sq. ft.), no Main Computer Room shall be provided. Equipment will be placed in Telecommunications Rooms (TRs). This main Telecommunications Room (TR) shall be sized as follows:

• 25,001 sq ft. – 50,001 sq. ft. shall be 170 sq. ft.

• 50,001 sq. ft. – 100,000 sq. ft. shall be 190 sq. ft.

• 100,001 sq. ft. - 150,000 sq. ft. shall be 210 sq. ft.

• 150,001 sq. ft. – 200,000 sq. ft. shall be 230 sq. ft.

• 200,001 sq. ft. - 250,000 sq. ft. shall be 250 sq. ft.

• 250,001 sq. ft. – 300,000 sq. ft. shall be 270 sq. ft

For VA-occupied space greater than 300,000 sq. ft. or clinics that include surgery, the Main Computer Room shall be 780 sq. ft. Follow the Generic Extra Small Campus Support Center (Data Center) Design Portfolio. The clear height for this Main Computer Room must be a minimum of 12 feet (16 recommended).

o All the walls of the Main Computer Room shall be constructed of drywall deck to deck, not just from the floor to the suspended ceiling height. The floor, walls, and ceiling shall be sealed/painted to reduce dust and shall be light colored to reflect room light.

o Flooring materials shall be used that have antistatic properties.

o At least one of the walls of the room shall be covered from the floor to a minimum height of 8’-0” above the floor with 3/4-inch exterior AC grade flame retardant plywood and painted a light color to reflect the room light and reduce dust.

o 24” wide ladder racking cable tray shall be provided and supported from the structure above with a minimum of 3/8” diameter threaded rods over the rows of equipment racks/cabinets to support the horizontal and backbone communications cables through-out the Main Computer Room.

o The lighting shall be a minimum of 500 lux in the horizontal plane and 200 lux in the vertical plane when measured at 3 feet above the finished floor in between all rows of equipment cabinets and equipment racks.

o The door shall be 36 inches wide and 96 inches high and fitted with a card reader security lock. Where the Generic Extra Small Campus Support Center (Data Center) Design Portfolio has been specified, this shall be a double door 72 inches wide and 96 inches high, without a central mullion.

o Protective cages shall be installed on all water-based fire protection sprinkler heads located within the Main Computer room.

o The IT equipment installed in the Main Computer Room will be required to operate 24 hours a day and 365 days a year. The HVAC system shall be designed and installed to maintain a room temperature of 72-81 degrees Fahrenheit and relative humidity of 6-60 percent non-condensing on a 24-hour basis.

Where a TE or TR is used as the Main Computer Room for the facility, the environmental condition requirements are 64-75 degrees Fahrenheit and relative humidity of 30-55 percent.

• Telecommunications Room (TR) o There shall be at least one Telecommunications Room on each floor. Each work area shall be served by a Telecommunications Room that is located on the same floor that the work area is located. There shall be a minimum of one (1) Telecommunications Room in each building.

o The Telecommunications Room shall not be located directly below or adjacent to laboratories, kitchens, laundries, rest rooms, showers, or other facilities where water service is provided.

o Any pipe or duct system foreign to the Telecommunications Room installation shall not enter or pass through the room. The design professional shall ensure that foreign piping such as water pipes, steam pipes, medical gas pipes, sanitary waste pipes, roof drains, AC ducts, and other unrelated piping containing liquids or gases are not installed or pass through the room. Sprinkler piping shall not be routed through the Telecommunications Rooms, unless it serves to protect the installation.

o The location of the Telecommunications Rooms shall be as close as possible to the central core of the building floor to keep horizontal cable lengths to a minimum.

Additional Telecommunications Rooms shall be provided where the horizontal cable length from the telecommunications room to the farthest workstation location exceeds 90 meters (295 feet).

o Telecommunications Rooms located on the same floor shall be no farther than 150 meters (500 feet) apart to limit horizontal cable lengths to 90 meters (295 feet) or less.

o The Telecommunications Room shall be dedicated to telecommunications facilities and function. The room shall not be shared with electrical equipment, heating/ventilating and air conditioning equipment, or other mechanical systems unless these systems are specifically needed and dedicated to support the Telecommunications Room and its functions.

o The Telecommunications Rooms on each floor shall be vertically aligned between floors in a multistory building to allow for the ease of installing vertical backbone cabling.

o The minimum sizes of the Telecommunications Rooms shall be as follows:

For facilities from 1 to 3,000 sq. ft., provide a standard 26U

Telecommunications Enclosure located in a secured space that is not necessarily dedicated to telecommunications purposes. See sheets 16-19 of the CBOC Inside Plant Information Transport Systems Specification.

For facilities from 3,001 to 6,000 sq. ft., provide a 1-rack TR (80sf, 10’x8’ form factor). See sheet 6 of the CBOC Inside Plant Information Transport Systems Specification.

For facilities from 6,001 to 10,000 sq. ft., provide a 2-rack TR (100sf, 10’x10’ form factor). See sheet 6 of the CBOC Inside Plant Information Transport Systems Specification.

For facilities from 10,001 to 25,000 sq. ft., provide a 3-rack TR (120sf, 10’x12’ form factor). See sheet 6 of the CBOC Inside Plant Information Transport Systems Specification.

For facilities greater than 25,000 sq. ft., provide TRs in addition to the MCR per the sizing and quantity determined by the TR Design Checklist in accordance with the serving zone size of each planned TR.

o The above sizes should be confirmed with specific IT equipment sizes. The above sizes also assume there are no obstructions in the room such as columns and the rooms are a rectangular shape.

o All of the walls of the Telecommunications Rooms shall be constructed from drywall deck to deck, not just from floor to suspended ceiling height. A minimum of 3 of the walls of the Telecommunications Room shall be covered from the floor to a minimum height of 8’-0” above the floor with 3/4-inch exterior AC grade flame retardant plywood and painted a high gloss white with two coats of fire-resistant paint.

Reserve a minimum of 12” dedicated space in front of the walls to accommodate equipment being mounted to the wall.

o The floor shall be covered with light colored luxury vinyl floor tile to reflect the room light and reduce dust.

o 18” wide ladder racking cable tray shall be provided and supported from the structure above with 3/8” diameter threaded rods over the equipment racks and the side walls to support the horizontal and backbone communications cables through-out the Telecommunications Room.

o The lighting shall be a minimum of 500 lux in the horizontal plane and 200 lux in the vertical plane when measured at 3 feet above the finished floor.

o The door shall be a minimum of 36 inches wide and 96 inches high, hinged to open outward and fitted with a card reader security lock.

o Protective cages shall be installed on all water-based fire protection sprinkler heads located within the telecommunications rooms.

o The IT equipment installed in the Telecommunications Room will be required to operate 24 hours a day and 365 days a year. The HVAC system shall be designed and installed to maintain a room temperature of 64-75 degrees Fahrenheit and relative humidity of 30-55 percent non-condensing on a 24-hour basis.

Telecommunications Bonding and Grounding

• Telecommunications Primary Bonding Busbar o Each Entrance Facility Room shall contain a Telecommunications Primary Bonding busbar for providing a central location for bonding all telecommunications equipment in the Entrance Facility Room per the TIA-607-D Generic Telecommunications Bonding and Grounding (Earthing) for Customer Premises, local codes, the VA Electrical Design Manual, and National Electrical Safety Code.

o The Telecommunications Primary Bonding busbar shall consist of a predrilled copper busbar with TIA-607 standard sizing and spacing. It shall have minimum dimensions of ¼ inch thick, 4 inches wide, and the length shall be a minimum of 23 inches. The bonding busbar shall be insulated from its support by a minimum of a 2-inch separation.

o Building structural steel (beams and/or columns) within 6 feet of the bonding busbar shall be bonded to the bonding busbar with a minimum of a 6 AWG copper conductor.

• Telecommunications Secondary Bonding Busbar o Each Main Computer Room and Telecommunications Room shall contain a

Telecommunications Secondary Bonding Busbar for providing a central location for bonding all telecommunications equipment in the room per the TIA-607 standard.

o The Telecommunications Secondary Bonding Busbar shall consist of a predrilled copper busbar with TIA-607 standard sizing and spacing. It shall have minimum dimensions of ¼ inch thick, 2 inches wide, and the length shall be a minimum of 12 inches. The bonding busbar shall be insulated from its support by a minimum of a 2-inch separation.

o Building structural steel (beams and/or columns) within 6 feet of the bonding busbar shall be bonded to the bonding busbar with a minimum of a 6 AWG copper conductor.

• Telecommunications Rack Bonding Busbar o Racks located in the Entrance Facility Room, Main Computer Room and the

Telecommunications Rooms, as well as Telecommunications Enclosures (TEs) shall have a horizontal Rack Bonding Busbar installed in the top of the rack/cabinet in RU 45 (install in the top rear position in TEs) to provide effective bonding of the rack/TE to the Primary bonding busbar or Secondary Bonding Busbar and provide a central location for the bonding of all telecommunications equipment located in the rack/TE per the TIA-607 standard. The busbar shall consist of a pre-drilled copper busbar with TIA-607 standard sizing and spacing.

o The Rack Bonding Busbar shall be bonded to the Telecommunications Primary Bonding busbar or Telecommunications Secondary Bonding busbar in the room with a minimum of a 6 AWG copper conductor.

o Rack mounted IT equipment with integral bonding terminals shall be bonded to the Rack Bonding Conductor (RBC) or to a vertical/horizontal Rack Bonding Busbar (RBB). An RBC is a bonding conductor from the rack or RBB to the TEBC. Each cabinet or equipment rack will have a suitable connection point to which the bonding conductor can be terminated. Properly sized listed two-hole compression lugs or listed terminal blocks with two internal hex screw or equivalent torque characteristics shall be used at the connection point.

• Telecommunications Bonding Backbone Cable o The Telecommunications Primary Bonding Busbar in the Entrance Facility room and

Telecommunications Secondary Bonding Busbars in the Main Computer room and Telecommunications Rooms shall be bonded to the building grounding electrode system with a bonding backbone cable that is a minimum of a 3/0 AWG stranded copper conductor.

o The building structural steel shall not be used as a replacement for the bonding backbone cable.

• Bonding of Cable Tray and Equipment o Cable tray and/or Ladder racking shall be bonded to the Primary Bonding Busbar or

Secondary Bonding Busbar with a minimum of an insulated #6 AWG stranded copper conductor and connectors designed for the specific purpose.

o Bonding of other telecommunications equipment in the Telecommunications Rooms or Main Computer Room to the bonding busbars shall be executed as required by the equipment manufacturer.

Equipment Racks and Equipment Cabinets

• Ensure that IT equipment racks are installed flush to one another without air gaps between the racks. Use appropriate materials to fill gaps between the racks to prevent recirculation of exhaust air to the cold aisle. Meet the following requirements:

o Style: Channel o Height: 84 inches, Width: 24 inches, Depth: 30 inches minimum.

o Equipment Mounting Width: 19 inches.

o Equipment Mounting Height: 45 RUs.

o Front and Rear rails: EIA threaded or Square Holes for cage nuts.

o Rail Marking: Rack unit markings present on front and rear rails starting at one RU at the bottom.

o Weight Capacity: 2,500 lbs. minimum.

o Cable Management: Built-in overhead water fall and cable management strap attachment points.

o Seismic bracing where required by Code.

o Provide rack PDU brackets.

o Color: White.

• Equipment Cabinets shall be installed in the Main Computer Room for the housing of the Server equipment meeting the following requirements:

o Style: Enclosed equipment cabinet with side panels and front and rear doors.

o Height: 84 inches, Width: 24 inches, Depth: 48 inches maximum with all doors and accessories installed.

o Equipment Mounting Width: 19 inches.

o Equipment Mounting Height: 45 RUs.

o Front and Rear rails: Square Holes for cage nuts. Toolless adjustable.

o Rail Marking: Rack unit markings present on front and rear rails starting at one RU at the bottom.

o Weight Capacity: 2,500 lbs. minimum.

o Front Door: Single perforated, minimum of 63% open.

o Rear Door: Single solid OR Split, perforated where vertical exhaust ducts cannot be implemented.

o Latches: Keyed lock upgradeable to keyless system compression latch.

o Top panel: Vertical exhaust duct (heat containment) and high-capacity cable access with brush grommets.

o Side Panel: Solid, Locking.

o Bottom Panel: Solid with high-capacity cable access with brush grommets or air dam foam.

o Seismic bracing where required by Code.

o Accessories: Zero U vertical single mount PDU brackets, castors for safe movement of cabinet, leveling legs, and air dam/sealing kit.

o Color: White.

• Telecommunications Enclosures (TEs) installed shall meet the following requirements:

o NEMA-12 or equivalent construction. Dust seals and replaceable inlet/outlet filters for vents/airflow openings/fans provided. This is required regardless of planned installation environment.

o Filters shall be commercially widely available and initially provided with the TE.

o Environmentally controlled enclosures are acceptable.

o 24” minimum width to allow for power and telecommunications cabling management to the sides of rack-mounted equipment.

o 24RU in height or larger.

o Unit mounts to ¾” plywood backboard via 16” OC mounting for standard stud construction.

o Unit opens in rear (swings open) for access to rear of installed equipment. Unit opens in front (swinging front door) for access to front of installed equipment. Both sections are able to be physically locked.

o Adjustable 19” EIA/TIA rack rails. Rear rail kits are required.

o Top and bottom knockouts for cable/conduit entry. All knockouts must be sealable and sealed for liquid and dust entry resistance. The use of a knockout kit to create larger penetrations is acceptable.

o 115V fans to remove heat generated in TE are required. Whether these are used as exhaust, intake, or both is not specified.

o Provide TEs with fiber distribution cabinets, fiber cassettes, UTP patch panels, horizontal cable management units, and shelves as required for the specific implementation.

Power Distribution Units (PDUs) and Uninterruptable Power Supplies (UPSs)

• Equipment Rack and Equipment Cabinet 120/208 Volt PDUs for TRs o Input: 20 Amp Three-phase; 120/208V, L21-20P Plug.

o Circuit Breakers: 3 x 2 Pole 20 Amp Hydraulic Magnetic breakers.

o Receptacles: (30) C13 receptacles 208 Volt, (6) C19 receptacles 208 Volt, (2) 5-20 receptacles 120 Volt.

o IP and Serial monitoring.

o Ethernet, USB, and Environmental sensor ports.

o Mounting: Vertically on the rear rails of the rack.

o Quantity: Provide two (2) PDUs in each equipment rack in Telecommunications

Rooms.

• Equipment Rack and Equipment Cabinet 120/208 Volt PDUs for MCRs o Input: 20 Amp Three-phase; 120/208V, L21-20P Plug.

o Circuit Breakers: 3 x 2 Pole 20 Amp Hydraulic Magnetic breakers.

o Receptacles: (30) C13 receptacles and (6) C19 receptacles, 208 Volt.

o IP and Serial monitoring.

o Ethernet, USB, and Environmental sensor ports.

o Mounting: Vertically on the rear rails of the rack.

o Quantity: Provide two (2) PDUs in each equipment rack and each equipment cabinet in Main Computer Room.

• Equipment Rack and Equipment/Cabinet UPSs for TRs and MCRs o Input: 20 Amp Three-Phase; L21-20P Plug.

o Output: One (1) L21-20R receptacle o Capacity: 5 kW o Run time at full capacity: Minimum of 10 minutes.

o Mounting: Rack or Cabinet 19-inch TIA-310 mounting width.

o Quantity: Provide one (1) UPS in each equipment rack and each equipment cabinet in Main Computer Room and Telecommunications Rooms. (No rack-mounted UPSs are installed in the Extra Small Campus Support Center (Data Center) specified for VA-occupied spaces greater than 50,000 sq. ft.)

• Equipment Rack and Equipment/Cabinet UPSs for TEs o Input: 20 Amp single-phase L5-20P Plug.

o Output: One (1) L5-20R receptacle o Capacity: 2 KW o Run time at full capacity: Minimum of 10 minutes.

o Mounting: Rack or Cabinet 19-inch TIA-310 mounting width.

o Quantity: Provide one (1) UPS in each Telecommunications Enclosure (TE).

• Zone Power Distribution Units (PDUs) o Telecommunications Rooms and Main Computer Rooms with more than one equipment rack and/or more than one equipment cabinet, shall be provided with Zone PDUs used for power distribution to the rack mounted and cabinet mounted PDUs and UPSs.

o Input: Two (2) 30 Amp Three-Phase L21-30P plugs. Power cords on the Zone PDU shall be of sufficient length to reach the supply branch circuit receptacles suspended over the rack or cabinet.

o Output: Four (4) L21-20R receptacles.

o Quantity: One (1) Zone PDU for every two (2) equipment racks. One (1) Zone PDU for every two (2) equipment cabinets.

o Supply Branch Circuits: Provide two (2) 30 amp 3-phase 120/208 Volt (Wye) circuits with L21-30R receptacles for each Zone PDU. If a Generator is installed at the site, connect the branch circuits to a Panelboard connected to the Generator. Suspend the receptacles over the equipment racks/cabinets from the ceiling for each Zone

PDU.

• Equipment Rack and Equipment Cabinet 120 Volt PDUs for TEs o Input: 20 Amp 120 Volt, NEMA L5-20P Plug.

o Receptacles: Minimum of eight (8) 5-15/20R receptacles.

o Mounting: Horizontal in Rack or Cabinet 19-inch TIA-310 mounting width.

o Quantity: Provide 2 horizontal rackmount PDUs when a Telecommunications

Enclosure (TE) is specified.

Telecommunications Infrastructure Plant (TIP)

• Horizontal Cabling o Cable The horizontal cabling shall consist of a minimum of two (2) Category 6A

UTP LP rated cables to each work area outlet for voice and/or data. The color of the cable jacket shall be blue.

The horizontal cabling shall consist of a minimum of two (2) Category 6A UTP LP rated cables to each wireless LAN outlet. The color of the cable jacket shall be blue.

The length of the horizontal cables shall not exceed 90 meters (295 feet) from the telecommunications room to the work area outlet or the wireless LAN outlet.

Provide plenum rated cable above ceilings used as a return air plenum.

o Workstation Outlets

Each Category 6A horizontal cable shall be connected to category 6A RJ45 jacks at work area outlets.

Each Category 6A horizontal cable shall be connected to category 6A RJ45 plugs at wireless LAN outlets.

The pin configuration for each RJ45 jack shall conform to the TIA/EIA T568B standard.

Refer to room matrix for work area outlet locations/quantities.

One (1) wireless LAN outlet shall be provided for each 625 square feet of floor space.

The typical standard density work area outlets will consist of two RJ45 interfaces. This provided connectivity for one IP telephone and one workstation.

o Patch Cords

Patch cords shall be factory terminated and shall…