15 - Exhibit N - Deliverables IAW RLP 36C248-25-R-0110.xlsx
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- X1AA--FY26 New/Replacement Lease: Ceiba CBOC
- Solicitation number
- 36C24825R0110
About this file
This document is an Exhibit N Deliverables List for Request for Lease Proposal (RLP) No. 36C248-25-R-0110 issued by the Department of Veterans Affairs (VA) Caribbean Healthcare System. The solicitation seeks a lease for a medical facility in Ceiba, Puerto Rico, requiring 15,250 to 15,308 square feet of contiguous medical office space with a minimum of 87 parking spaces. The lease term can be up to 15 years, with the space needing to be ready for occupancy by September 1, 2026.
Offerors must submit comprehensive documentation including a cover page with property details, GSA Form 1217, GSA Form 1364, security and tenant improvement unit price lists, proof of ownership or control, financial commitments, zoning compliance, and various technical submittals. Key evaluation factors include site-specific technical requirements, physical building characteristics, offeror qualifications, past performance, and pricing. The solicitation is open to new and existing buildings, with a preference for modernized spaces. Responses are due by 3:00 PM ET on August 11, 2025, to be submitted via email to the Lease Contracting Officer, Javier Correa-Ochoa.
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Deliverables
| REQUIRED CONTENTS OF OFFERS IN RESPONSE TO RLP NO. 36C248-25-R-0110 | ||||
| Offeror: | Date: | |||
| COVER LETTER | Found in Offer? | Notes/Location | ||
| Cover Page contain the following information: | ||||
| a. | Proposed property address with map showing property within the delineated area. | |||
| b. | Name, phone number and e-mail address of property owner. Note, if responding and you are not the property owner, i.e., broker, provide written signed statement from property owner (owner letterhead) authorizing you to represent the owner. | |||
| c. | Number of parking spaces. | |||
| d. | Date space is available | |||
| PRICING TERMS | Found in Offer? | Notes/Location | ||
| GSA Form 1217, Lessor’s Annual Cost Statement. Complete all sections of the 1217. | ||||
| GSA Form 1364, Proposal to Lease Space. Complete all sections of the 1364 | ||||
| Security Unit Price List. The Offeror shall use the Security Unit Price list to provide a cost breakdown of the security countermeasures, which were outlined in the security requirements attachment. | ||||
| TI Unit Price List The Offeror shall use the Tenant Improvements Cost Summary (TICS) Table to provide a cost breakdown of the TI | ||||
| ADDITIONAL SUBMITTALS | Found in Offer? | Notes/Location | ||
| A. If the offeror is not the owner of the Property, authorization from the ownership entity to submit an offer on the ownership entity’s behalf. Note, if responding and you are not the property owner, i.e., broker, provide written signed statement from property owner (owner letterhead) authorizing you to represent the owner, in that case the offeror will be the owner and all documentation provided must be signed by and completed accordingly. If not the owner but you responding with an offer on your behalf; the only acceptable document to demonstrate ownership/interest in the property is a notarized Purchase/Sale contract that has been signed by all parties, is not expired and in full force and effect and that is conditional only to the award (or not) of the lease resulting from this procurement. | ||||
| B. Satisfactory evidence of at least a conditional commitment of funds in an amount necessary to prepare the Space, including Shell and TI. Such commitments shall be signed by an authorized bank officer, or other legally authorized financing official, and at a minimum shall state amount of loan, term in years, annual percentage rate, and length of loan commitment. Alternatively, if the Offeror is self-financing, Offeror must demonstrate, to the satisfaction of the LCO, that it has adequate financial resources to self-finance the necessary improvements, e.g., income statements, cash flow statements, balance sheets, three (3) months of bank statements showing sufficient on hand stable cash reserves to fund the improvements, letter from the entity’s financial officer. | ||||
| C. Evidence that the Property is zoned in compliance with local zoning laws, including evidence of variances, if any, approved by the proper local authority. If the current zoning is not in compliance, the Offeror must submit a plan and time schedule outlining how they will obtain all necessary zoning approvals prior to construction and how long the necessary zoning approvals will take. | ||||
| D. Evidence of ownership or control of Building or site. If the Offeror owns the Property being offered or has a long-term leasehold interest, the deed or lease must be submitted to the LCO evidencing the Offeror's stated interest in the Property and any encumbrances on the Property. | ||||
| E. If the Offeror does not yet have a vested interest in the Property, but rather has a written agreement to acquire an interest, then the Offeror shall submit a fully executed copy of the written agreement with its offer, together with a statement from the current owner that the agreement is in full force and effect and that the Offeror has performed all conditions precedent to closing, or other form of documentation satisfactory to the LCO prior to award. These submittals must remain current. The Offeror is required to submit updated documents as required. A written agreement to acquire an interest in the Property may not be assignable to any other person or entity. If the offeror is not currently the fee owner, the Lease will contain a requirement that the lessor obtain fee title within 30 days of execution of the lease. Fee simple title must be free of any encumbrances that may limit the rights, responsibilities, or liabilities of the parties to this Lease. Lessor’s failure to provide evidence of fee simple ownership within the specified timeframe shall give VA an immediate right to terminate the Lease for default. If a termination for default occurs due to the lessor’s failure to provide fee simple ownership within the specific timeframe, the lessor will not be entitled to any payment whatsoever under the lease.” | ||||
| F. Required Proof of Signing Authority: As a condition of lease award, the Government will require one of the following forms of proof of signing authority before the Government executes the Lease | ||||
| G. | If there is a potential for conflict of interest because of a single agent representing multiple owners, present evidence that the agent disclosed the multiple representation to each entity and has authorization from each ownership entity offering in response to this RLP package. Owners and agents in conflicting interest situations are advised to exercise due diligence with regard to ethics, independent pricing, and Government procurement integrity requirements. In such cases, the Government reserves the right to negotiate with the owner directly. | |||
| H. The Offeror must have an active registration in the System for Award Management (SAM), via the Internet at HTTPS://WWW.SAM.GOV/SAM/ prior to the Lease Award Date. Offerors must be registered for purposes of “All Awards,” including completion of all required representations and certifications within SAM. | ||||
| I. The Offeror must submit the Fire Protection and Life Safety (FPLS) Information in subparagraph 1, unless the Building meets exemption | ||||
| J. The legal description of the Property and tax ID number associated with the Property, copies of prior year tax notices and prior year tax bills, as well as any other information | ||||
| K. A plan and short narrative as necessary to explain how the Offeror will meet the parking requirements. | ||||
| L. The architectural plans for modernization, if the offered Building is not a modern office Building. | ||||
| M. A current asbestos management plan or operations and management plan, along with a current reinspection report (performed within the past 5 years), if the offered Building contains asbestos-containing materials. | ||||
| N. Computer generated plans set to 1/8" = 1'‑0" | ||||
| O. A statement as to whether there are existing vending facilities in the offered Building which have exclusive rights in the Building. | ||||
| P. Provide evidence demonstrating amenities do or will exist by the Government’s required occupancy date. Such evidence shall include copies of signed leases, construction contracts, or other documentation as deemed acceptable by the LCO. | ||||
| S. For projects 10,000 RSF and above, the Offeror must provide documentation of the proposed Leadership in Energy and Environmental Design® for New Construction (LEED-NC) credits for Silver level certification. For LEED, this documentation is the LEED-NC scorecard. Along with the proposed scorecard or checklist, the Offeror shall submit a brief statement outlining how each of the proposed credits will be achieved. If pursuing LEED-NC, the Offeror must identify the U.S. Green Building Council LEED Accredited Professionals as team members, including their roles throughout the project. | ||||
| T. The Offeror must provide a Leadership in Energy and Environmental Design® for Interior Design and Construction (LEED-ID+C) scorecard documenting the proposed credits to meet LEED certification (at the minimum Certified level). Along with the proposed LEED-ID+C scorecard, the Offeror shall submit a brief statement outlining how each of the Credits proposed on the scorecard or checklist will be achieved. In addition, the Offeror must identify the U.S. Green Building Council LEED accredited professionals as team members, including their roles throughout the project. | ||||
| U. Evidence of seismic safety compliance as required in Section 2 of this RLP. | ||||
| V. If applicable, information required under paragraph entitled “DUE DILIGENCE AND NATIONAL ENVIRONMENTAL POLICY ACT REQUIREMENTS - RLP.” | ||||
| W. If applicable, information required under paragraph entitled “NATIONAL HISTORIC PRESERVATION ACT REQUIREMENTS - RLP.” | ||||
| AB. FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, as applicable. | ||||
| AC. A construction schedule giving the dates on which the various phases of permitting, design and construction (including principal categories of work) will be completed to coincide with the Government's required occupancy date and the milestones as outlined under the Lease. | ||||
| 3.07 TENANT IMPROVEMENTS INCLUDED IN OFFER (OCT 2020) | Found in Offer? | Notes/Location | ||
| The Tenant Improvements shall include all the Offeror’s administrative costs, general contractor fees, subcontractor’s profit and overhead costs, Offeror's Project Management fee, design costs, and other associated project fees necessary to prepare construction documents and to complete the TIs | ||||
| 3.08 TURNKEY PRICING WITH DESIGN INTENT DRAWINGS PRIOR TO AWARD (OCT 2017) | Found in Offer? | Notes/Location | ||
| A. Offerors must provide DIDs along with initial offer showing their proposed solution to the requirements contained in this RLP. It is the responsibility of the offeror and their respective design and construction team to develop, review, and complete DIDs and establish final pricing prior to submitting their offer. The Offeror shall base the TI portion of its overall pricing on the proposed DIDs IAW the specifications in this RLP and attachments. This TI price is a fixed price which the Offeror shall include in the lease proposal and will be paid with Lump Sum. There will be no financing or amortization of any kind. The Government reserves the right to make no-cost tradeoffs in the TIs after award. No costs associated with the Building shell shall be included in the TI pricing. | ||||
| B. DIDs, for the purposes of the Lease, are defined as layout line drawings of the leased Space, reflecting all Lease requirements, showing partitions and doors; schematic demolition; voice, data, and electrical outlet locations; finishes; generic furniture layout, and any additional details necessary to communicate the design intent to the lessor’s architect for the purpose of preparing the construction documents (CDs). A full DID set must include the following elements: | ||||
| 1. Cover Sheet; | ||||
| 2. Demolition Plan (if applicable); | ||||
| 3. Construction (Partition) Plan; | ||||
| 4. Power/Communication (Electrical) Plan; | ||||
| 5. Furniture Plan; and | ||||
| 6. Finish Plan. | ||||
| 3.09 SECURITY IMPROVEMENTS INCLUDED IN OFFER (OCT 2022) | Found in Offer? | Notes/Location | ||
| All security countermeasures required by the Government for occupancy shall be performed by the successful Offeror as part of the rental consideration, and all improvements shall meet the quality standards and requirements of this RLP package and its attachments. There will be no amortization, the government will pay security improvements along with the TI with a lump sum upon completion and acceptance of the space | ||||
| 4.07 FACTOR SUBMITTAL REQUIREMENTS (OCT 2023) | Found in Offer? | Notes/Location | ||
| Factor 1 – Site-Specific Technical Requirements | ||||
| Sub- Factor 1. Appropriate Land use. Written plan and map or drawing showing the Clinic and indicating distance and Surrounding Land Usage and/or nearby buildings. | ||||
| Sub- Factor 2. Shape and Size of Site (Topography). Written plan and drawings showing Size and Shape of Parcel and its Topography, evidencing minimal to no slope/incline. | ||||
| Sub- Factor 3. Food Services. Written plan and/or map showing nearby food establishment that serve warm meals and coffee and indicating distance and access route from and to the offered site. | ||||
| Sub- Factor 4. Access. Map showing the Location of the offered site and its distance in relation to a major highway. | ||||
| Sub- Factor 5. Parking. Plan indicating offered parking access to and from entrance of the building indicating distance and location of disabled parking access. | ||||
| Factor 2 - Physical Characteristics of the Building and the VA’S Design ConcepT | ||||
| Sub- Factor 1. Ability to Accommodate the Space Program elements. Design Intended Drawings and written plans demonstrating the flexibility with which the building space offered can be space planned to meet the functional requirements of the space program (list of rooms & area needed). | ||||
| Sub- Factor 2. VA’s Building systems guidelines. Design Intended Drawings and written plans demonstrating the Ability of Proposed Building Structure to comply with VA’s Building systems guidelines to include Mechanical: {VA’s Heating Ventilation and Air Conditioning (HVAC) Manual} as well as Electrical and Plumbing (MEP), In addition to the stringent guidelines of VA Caribbean in-house’s Control of Relative Humidity (RH) and amount of Air Changes. | ||||
| Sub- Factor 3. Back-Up Utilities. Written plan and drawing showing the proposed location of backup power & water (for example: cistern and generator). | ||||
| Factor 3 – Offeror’s Qualifications | ||||
| Sub- Factor 1. Construction Team’s Qualifications and Experience. Resumes showing the education, experience, knowledge, and expertise of key members of the offeror’s team who will be assigned directly to the project. | ||||
| Sub- Factor 2. | Experience with Projects of Similar Scope. List of the offeror’s projects within the last five (5) years in carrying out work similar in scope as described in the RLP, as well as the quality of the offeror’s services. Offeror must indicate timeliness, cost control, and technical success of the project. | |||
| Factor 4 Past Performance: | ||||
| Offeror must provide three references for past lease experience, to include names and telephone numbers and any other relevant information. Offerors shall use Exhibit J to request the Past Performance Questionnaire to be filled out by their cited references. | ||||
| Factor 5 Price: | ||||
| Offeror must fill out completely Exhibit K1 (Master Format TICS Table for TI Costs) and provide with the offer | ||||
| Offeror must fill out completely K-2 Security Unit Price List FSL II and provide with the offer | ||||
| Offerors must fill out completely Exhibit D (Global Proposal to Lease Space Form 1364 Rev 01/2023) and provide with the offer | ||||
| Acknowledged Amendments | Found in Offer? | Notes/Location |
File details come from the government source that posted it. Updated .