3. Statement of work-Uniform Services.25-29.pdf
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- Solicitation number
- 75H71026Q00077
About this file
This is a Statement of Work for NNMC Uniform Services covering fiscal years 2025-2029. The contract requires a contractor to provide uniform rental and laundering services for Navajo Nation Medical Center (NNMC) housekeeping staff, with the primary objective of preventing cross-contamination and healthcare-acquired infections by collecting and processing uniforms worn within the facility. The service term is 60 months, effective March 1, 2025 through February 28, 2029.
The contractor must perform weekly pickups of soiled garments and dropoffs of laundered garments, with pressed shirts and pants delivered on hangers. Specific responsibilities include sizing individuals, providing new garments, supplying soil bins and hanging racks, conducting pre-laundry inspections for damages and stains, and repairing holes or tears up to quarter-size. Garments noticeably stained after washing shall be removed from delivery and reported to the Project Manager. The contractor must provide automatic replacement of garments at a higher grade after 18-24 months of rental life, offer optional garment protection at $0.10 per garment per week, and supply emblems at additional cost. The contractor must report on-site with company logo identification and coordinate changes with the Contracting Officer's Representative. Acceptance documents must be signed by the Housekeeping Officer, Housekeeping Supervisor, and Program Assistant; the contractor cannot sign off on services rendered. The Project Manager is Maureen Lewis (505-368-6225/6221, Maureen.lewis@ihs.gov). A key assumption is that a local uniform facility exists within 50 miles, and the contractor must identify and mitigate potential risks such as truck and bin accidents during loading and unloading operations.
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Text version
STATEMENT OF WORK
FY25-29 NNMC Uniform Services
1.0 INTRODUCTION
Service Title: NNMC Uniform Services Background: Safety and infection control measure will be taken to ensure cross contamination to the public.
Objectives: Patient care is the departments’ function. When entering and cleaning rooms uniforms are worn to some extent of exposures. Housekeeping staff are exposed throughout the hospital to various possible healthcare acquired infectious risks. Our main object with this service is to eliminate these possibilities from reaching the public by collecting the uniforms being worn inside the facility
Reference to other applicable documents: None
2.0 STAFFING ROLES AND RESPONSIBILITIES
Staffing Project Manager: Maureen Lewis
Phone Number: 505-368-6225/6221 Fax Number: 505-368-6174 Address: PO BOX 160, Shiprock, NM 87420 Email: Maureen.lewis@ihs.gov
Roles and Responsibilities Will size individuals in the garments selected Provide new garments for the rental and laundering service. Which service includes weekly pickup of soiled garments, drop off of laundered garments The laundered garment shall have pressed shirts on hangers and pants will be on hangers as well Will supply soil bins and hanging racks as needed Maureen Lewis, Housekeeping Officer will monitor the work and approve invoices
3.0 KEY ASSUMPTIONS
There is a local uniform facility (within 50 miles) Key Assumptions
4.0 RISKS
The truck and bin may fall on or hit against persons or property during loading and unloading operations
The contractor shall identify and risk he/she is aware of and how he/she plans to mitigate them
5.0 STATEMENT OF WORK
Service includes pre-laundry inspection for damages, stains, and missing buttons. Repairs as necessary, holes or tears up to “quarter size” will be repaired
Garments that are noticeably stained after being washed/pressed shall be removed from being delivered and reported to the Project Manager
Garment protection for loss or damage is provided at .10 cents additional per garment per week
The service also provides automatic replacement of garments a “grade” above the existing garment at the time that garment has reached the end of its rental life. (after 18-24 months)
Emblems for Department and name if requested will be an additional cost Documents will be signed off by the following individuals for acceptance
1. Housekeeping Officer
2. Housekeeping Supervisor
3. Program Assistant
4. Contractor is not allowed to sign off for services rendered
Term of the service will be 60 months
1. Inclusions: All tasks identified in 5.0 (Statement of Work)
2. Exclusions: N/A
3. Deliverables: N/A
6.0 WORK APPROACH
Contractor will report on site with company logo on uniform for identification Contractor will work with the COR on any changes that need to be made with employee’s uniforms.
7.0 COMPLETIONS CRITERIA AND FINAL ACCEPTANCE CRITERIA
Service includes weekly pickup of soiled garments and drop off of laundered garments Final Acceptance: The last pick up at the end of the performance period
8.0 SCHEDULES
The Contractor shall make weekly pick ups The Contractor shall notify the COR of any changes in pick ups
9.0 PROJECT MANAGEMNT
N/A
10.0 POLICY STANDARDS
N/A
11.0 TIMELINE AND PERIODS OF PERFORMANCES
The Contractor shall perform work for 60 months The effective date of this contract is from March 01, 2025 through February
28, 2029.
12.0 OMITTED
N/A
13.0 MISCELLANEOUS
N/A
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