3. PWS_2023 XVIII Airborne Corps Historian.docx

PERFORMANCE WORK STATEMENT (PWS)

Command Historian

1. GENERAL: This is a non-personal services contract to provide Command Historian Support for the XVIII Airborne Corps Chief of Staff Office. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: This is a non-personal services contract to provide Command Historical Support for the XVIII ABN Corps Chief of Staff Office. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the services defined in this PWS except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The purpose of this contract is to provide Command History documentation support to the XVIII Airborne Corps. Per AR 870-5 paragraph 4-10, the the XVIII Airborne Corps maintains an archive of documents in several media pertaining to the The XVIII Airborne Corps, its major subordinate activities, its major missions, and Fort Liberty, North Carolina. This archive enables the History Office to perform its other regulatory missions such as: documenting the activities and accomplishment of XVIII Airborne Corps; providing accurate historical research and analysis support to the Commanding General and his staff; and responding to historical inquiries. The Command Historian requirement is mandated under Title 10 Sec 4831 (Custody of Departmental Records and Property) and Title 44 USC Sec 3101 (Records Management). The Secretary of the Army executes these missions as designated in ATP 1-20 (Military History Operations). It is clear that historical data is lost in the absence of a Command Historian. Accurately documenting and publicizing the actions of an Army Corps require skilled and dedicated manpower, otherwise unavailable to the XVIII Airborne Corps Chief of Staff Office.

1.3. Objectives: Support the continuous need for processing of the Combined XVIII Airborne Corps Annual and Mission Historical reports: receive, assess, sort, and preserve new archival material generated by the The XVIII Airborne Corps and Fort Liberty; execute searches and retrieval of archived material in response to specific requests for information, provide orientations of XVIII ABN Corps and FBNC, its purpose, operations, and uses to interns, other archival professionals, and accompany the Corps Historians during liaison visits to provide technical expertise in archival matters.

1.4. Scope: This task order provides Command Historian support for the XVIII Airborne Corps Chief of Staff Office. The Contractor shall be responsible for integration of material into the archive, analyzing and supervising the movement of documents from their current location at the archival office to the headquarters for their processing, appraisal of the material for inclusion in the archive, supervision of the disposal of records not selected for inclusion, establishing the format for the archive of material for inclusion in the archive, preservation and maintenance of the records and supervision of the preparation of an archival catalogue and other materials to assist researchers in surveying the collection for its contents, supervision of continued integration of the materials into the Command Historian’s unified format. The Contractor shall also be responsible for providing expertise at key record management and liaison meetings and orientations of the archive and retrieving specific documents from the XVIII Airborne Corps Fort Liberty Archive.

1.6. General Information

1.6.1. Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-4, Inspection of Services – Fixed-Price).

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The QCP shall be provided to the Contracting Officer (KO) and contract specialist via e-mail within 10 business days of the performance start date (PSD). The Government will accept, or return the QCP for revision within 10 business days. Any change to the QCP after initial acceptance requires the review and acceptance by the KO.

1.6.2. Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed IAW the requirements of the contract.

1.6.3. Federal Government Holidays:

1.6.4. Hours of Operation: The contractor is responsible for conducting business while the facility is open, between the hours of 0900-1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at the Corps Historian Office, and the Archive building, Fort Liberty, NC, and deploy in support of overseas operations.

1.6.6. Security Requirements: Contractor personnel performing work under this contract must have a SECRET security clearance upon the performance start date, and must maintain the level of security required for the life of the contract. The contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service at the time of proposal submission and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD Form 254, Department of Defense Contract Security Classification Specification. In addition, access to the Fort Liberty NIPRNET and SIPRNET is limited to United States citizens.

Additionally, see paragraph 1.6.23 for security requirements regarding personnel fulfilling information technology/information assurance tasks.

1.6.6.1. Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.6.2. Key Control: N/A

1.6.6.2.1. N/A

1.6.6.2.2. N/A

1.6.6.3. Lock Combinations: N/A

1.6.6.4. Key-pad Access Control: N/A

1.6.7. Special Qualifications:

1.6.7.1. Graduate Degree in History.

1.6.7.2 The Contractor shall have knowledge of generally accepted professional archival techniques and principles.

1.6.7.3. The Contractor shall have working knowledge and experience in current Microsoft Office products and SharePoint.

1.6.7.4. The Contractor must be physically able to lift and relocate 30 pound boxes.

1.6.7.5 The contractor will receive certification training via course A625: “The Army Field Unit Historian” within 180 days of contract award. The Commanding General Staff College offers this training via distance learning and can be accomplished during business hours from a government or personal computer.

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity IAW Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. In progress reviews (IPR) will be held at least quarterly. At a minimum, the Contracting Officer, COR, and Contractor Lead shall attend these IPRs. At these meetings the Government will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10. Key Personnel: N/A

1.6.11. Identification of Contractor Employees: ID Badges shall be always worn during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the XVIII ABN Corps ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The COR (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.6.12. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor and/or subcontractor employees.

1.6.13. Contractor Travel: N/A

1.6.14. Other Direct Costs: N\A

1.6.15. Organizational Conflict of Interest (OCI): The contracting officer has not identified any OCIs inherent to this requirement. It is the offeror’s responsibility to notify the contracting officer, prior to submission of proposals, if a potential OCI is identified.

1.6.16. Anti-Terrorism (AT) Level I Training. All contractor employees requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days of the performance start date (PSD) or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.6.17. Access and General Protection/Security Policy and Procedures. Contractor and employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.17.1. Contractors Requiring a Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.17.2. Contractors Not Requiring a CAC but Require Access to a DoD Facility or Installation. Contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.18. AT Awareness Training for Contractor Personnel Traveling Overseas. N/A

1.6.19. iWATCH Training. The contractor shall brief all employees on the local iWATCH program (training standards provided by the requiring activity’s ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of the PSD and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than (NLT) 15 calendar days after completion of training.

1.6.20. Access to Government Information Systems. All contractor employees with access to a Government info system shall be registered in the Army Training Certification Tracking System (ATCTS), and shall successfully complete the DoD Information Assurance (IA) Awareness prior to gaining access to the IS and annually thereafter. DoD IA training is available at Cyber Training Login (army.mil)

1.6.21. Operations Security (OPSEC) Standing Operating Procedure (SOP)/Plan. N\A

1.6.22. OPSEC Training. Per AR 530-1, Operations Security, all contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees shall complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor employee to the COR within 15 calendar days after completion of training by all employees. This training is available at http://www.cdse.edu/catalog/elearning/GS130.html.

1.6.23. Information Assurance (IA)/Information Technology (IT) Certification. N\A

1.6.24. Threat Awareness Reporting Program (TARP). Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees who possess a security clearance must receive annual TARP training by a CI agent or other trainer as specified in paragraph 2-4b. The COR will coordinate for the next available TARP class for each period of performance.

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. Contracting Officer’s Representative: An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5. Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Government Furnished Property (GFP) or Government Property (GP): Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.178. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.8. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.9. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are acceptable IAW established standards and requirements of this contract.

2.1.10. Quality Assurance Surveillance Plan: An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2. Acronyms:

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide the necessary information for the accomplishment of the Contractor’s tasks such as an orientation on the recent history of CAC and an introduction to the CAFLA archiving system.

3.2. Facilities: The Government will provide the necessary workspace for up to one (1) contractor employee to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.3. Utilities: The Government will provide all utilities associated with paragraph 3.2 for the contractor’s use in performance of tasks outlined in this PWS. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4. Equipment: IAW FAR Part 45.000(b)(5): This equipment is not considered true Government property because it is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines. The Contractor shall use Government property only for performing this contract, unless otherwise provided for in this contract or approved by the Contracting Officer. Modifications or alterations of Government property are prohibited. Contractor personnel may be required to sign for electronics equipment provided herein. If travel is required, the contractor assumes responsibility for the Government equipment when not located at the primary place of performance.

3.5. Materials: The Government will provide the Contractor access to appropriate Department of Defense and Department of the Army regulations and appropriate CAC/CARL policies and procedures as needed to accomplish the tasks contained in this PWS. The Government will also provide the contractor with acid-free folders and archiving labels.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: See paragraph 4.1, above.

4.3. Equipment: See paragraph 4.1, above.

5. SPECIFIC TASKS:

5.1. The Contractor shall provide one full-time equivalent (FTE) to the Government to perform duties for the XVIII Airborne Corps Chief of Staff Office as the Command Historian. The Command History Office provides comprehensive historical support encompassing current and past XVIII Airborne Corps operations, exercises and activities; collaboratively COLLECTS, PRESERVES, ARCHIVES historical materials, and EDUCATES the Corps; provides accurate and timely historical research and analysis in support of mission requirements; and executes the Commander's vision to define the Command's identity and crystalize the Command's culture and ethos. The Command History Office provides centralized management, direction, and guidance and is responsible for all historical functions and activities of the command, staff and subordinate units.

5.1.1. Requirements. Historian is responsible for helping to ensure the proper functioning of the XVIII Airborne Corps History Office. Duties focus on Collection lines of effort (LOE); Assessment and Accountability of Preserve and Archive LOE; Educate LOE; Research, Writing, and Editing Historical Products; Sustainability of the Command History Program; and Coordination with subordinate, near-peer, and lateral history organizations.

5.1.2. Collect LOE focuses on headquarters, and subordinate unit historical collection and fully captures all significant events and activities related to our Corps history. Establishes a centrally managed collection plan that captures and catalogues relevant artifacts, written, digital, video, and photographic materials, and oral history interviews for research purposes from the XVIII Airborne Corps staff and subordinate units.

· Operational history lessons learned.

· Unit growth and changes.

· Garrison programs history.

· Oral history interviews.

· Develops and manages display expansion and modernization.

· Operationalize unit history - Proactive effort to collect missing artifacts and documents from former and current unit members.

· Conducts research and analysis, and produces definitive historical products, and reports.

5.2.3. Preserve LOE focuses on the assessment and accountability of existing historical records - documents, memoranda, hard copy records, electronic media files, historical artifacts. The Preserve LOE prevents and minimizes the loss of historical materials through technological and industry standard methods. Receives, assesses, and prioritizes historical material accessions. Maintains records on XVIII ABN Corps history and multiple predecessor commands.

· Manages technical expertise on the preservation of artifacts, paper documents, photographs, audio-visual media, film, and digital products.

· Preserves and migrates legacy audio-visual-digital historical materials.

· Ensures technical expertise in the digital integration migration process required to maintain historical materials in accessible digital formats.

· Conducts outreach and staff assistance regarding historical preservation matters.

· Ensures that the preservation infrastructure meets aspirational museum and archive professional standards, including an appropriate climate-controlled facility and fire suppression system suitable for protecting cultural and archival materials.

5.2.4. Archive LOE establishes the infrastructure and processes supporting efficient search and retrieval of historical data for research, production, and education, and organizes, catalogues, and maintains historical records. Responsible for helping to ensure the proper functioning of the XVIII Airborne Corps archives, which includes official records from over 30 current and predecessor units and directorates. The collection includes paper documents, original and born-digital historical records, photographs, negatives, audiotapes, videotapes, microfilm/fiche, maps, books, artifacts, computer discs, and periodicals.

· Must be knowledgeable in all of the above formats and have sufficient expertise to maintain appropriate archiving standards.

· Assists in planning and effecting control of the archives in the custody of the command. Consults with the XVIII Airborne Corps Command Historian on accession decisions. Manages appraisal of assigned records offered to the Archives to determine proper disposition. Consults and coordinates with the Historian and the XVIII Airborne Corps Records Manager on the retirement of command records.

· Understands existing physical property accountability.

· Understands virtual property accountability.

· Provides technical management on the assessment, organization, cataloguing, and preservation of the XVIII Airborne Corps senior leader papers and other historical collections.

· Responds to Prudential Search Requests (PSR), Freedom of Information Act (FOIA) requests, and Executive Branch and Congressional inquiries.

· Develops and maintains an intuitive and well-organized archival organization system to retrieve historical data for research, production, dissemination, and education.

· Conducts outreach and staff assistance regarding historical archiving matters.

· Assesses and selects applications and processes to track accountability and retrieval of materials, documents, and artifacts.

· Modernization of virtual storage and retrievability of records through advanced analytics.

· Updates, stores, catalogues historical records using quality analytics programs.

· Participates in a conservation program in order to protect and maintain the holdings. Monitors environmental conditions in the archive area. Inspects records to determine the state of their preservation. Makes recommendations for preservation techniques. Plans and arranges for digitization assigned records.

5.2.5. Educates LOE involves exhibiting artifacts and historical materials, Incorporating written drafts, photos, maps and other graphics into a draft layout; and publishing products, reports, and briefings to increase history and cultural awareness in the Corps.

· Operational Vignettes.

· Sync History & Memorial Presentations

· Memorial Wall and Anniversary Products and Events.

· Leadership Development Program.

· VIP/Executive Event and Experiences Program.

· Prepares exhibits of documents, photographs, maps, and other archival material. Researches and provides copies of items to other agencies for exhibits as directed by the XVIII Airborne Corps.

· Applies artistic design and desktop publishing expertise to a wide variety of printed and digital historical products; producing publications, slides, professional development educational sessions, and videos; creating a robust virtual presence utilizing social media and XVIII Airborne Corps Portal techniques to increase history and cultural awareness in the Corps.

· Conducts outreach and staff assistance regarding historical education matters.

5.3. Performs research duties and provides written historical output. Conducts research in the XVIII Airborne Corps Archives to provide service in response to requests, both official and unofficial, for information. Based on extensive background knowledge and thorough awareness of collection, responds to requests by providing specific information or photographs, tapes, maps, papers, and other documents. Provides reference service in response to written and oral inquiries from various XVIII Airborne Corps staff offices, other government agencies, scholars, and members of the general public.

5.3.1. Sustainability. Provides the XVIII Airborne Corps Command Historian and XVIII Airborne Corps Headquarters leadership with concrete ways to sustain the program with manpower, improved processes, and analytics. Recommends additional positions and their scope, as required. Projects budget and manpower requirements needed to sustain a functioning and effective history program.

5.3.2. Subordinate, Near-peer, and Lateral Organization Coordination. Maintains liaison with organizational elements of the command. Coordinates with XVIII Airborne Corps staff, and subordinate units regarding historical collection, research, and promulgation of information. Maintains continuous contacts with other government agencies, colleges and universities, historical associations, professional societies, scholars and researchers, and the general public, promoting interest in and awareness of the historical material available for scholarly research in the holdings of the XVIII Airborne Corps Archives as directed by the XVIII Airborne Corps Historian and as appropriate for classification access and need to know.

5.11. Monthly Report: The Contractor shall provide a monthly status report to the COR which includes:

1. Contract/Task Order Number and Title

1. Period covered by the report

1. Milestones/Date Due/Government Due/Comments

1. Task Title(s) and Number(s)

1. Status of deliverables

1. Efforts this Reporting Period

1. Number of documents processed

1. Requests for document retrieval

1. Problem Areas

1. General Comments

5.11.1. Deliverable: Provide, via e-mail, a report of the prior month’s progress and significant events, including but not limited to the items mentioned in 5.11 in this PWS. The Contractor’s Monthly Status Report shall be completed by the 5th working day of the following month. This report shall be submitted electronically to the COR, in an MS Office format.

5.11.2. Standard: No more than 2 reports submitted late. 100% accuracy of the content presented, (minor clerical mistakes that are merely a matter of form and not of substance will be noted for correction).

5.12. Contractor Manpower Reporting (CMR).

5.12.1. Deliverable: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: www.ecmra.mil. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources heading on the right side of the login page.

5.12.2. Standard: Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

5.13. A625 Training Certificate

5.13.1 Deliverable: The contractor shall submit the “The Army Field Unit Historian.” Contractors may direct questions to the COR via email or face-to-face at any time within the 180 day-time period.

5.13.2. Standard: Submit the training certificate to the COR via email within 180 days of contract award for upload into the system of record.

6. APPLICABLE PUBLICATIONS:

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

AR 25-400-5, Army Records Information Management System

AR 870-5, Military History (Paragraphs 4-4, 4-9, and 8-2)

Developing and Maintaining Practical Archives (2nd Edition), Gregory S. Hunter, Neal-Schuman Publishers, 2003

TRADOC Regulation 870-1, TRADOC Military History Program, Chapter 3

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The standard should relate to timeliness, quality, or quantity (metrics) of service required by the Contractor is stated in the PWS verbiage. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

The following is a list of the contractual requirements that will be verified as contractually compliant by Government personnel. Each requirement includes a government determined performance standard and the resource that is used to perform the verification. Any functional area not listed was omitted because it did not have a requirement identified as critical. Surveillance of any functional area that does not have critical requirements will be accomplished through surveillance of the contractor Quality Control Program or periodic evaluation. .

Customer Complaints: Customer complaints will be investigated to ensure compliance with the Performance/Deliverables Matrix prior to being transmitted to the Contractor.

Performance of a service will be evaluated to determine whether it meets the performance threshold. Re- performance is the preferred method of correcting any unacceptable performance. The contractor shall provide the Government written response why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future. See chart below for PRS.

Performance Requirements Summary

Performance Objective

Performance Standard

PRS # 1. Collect LOE: Establishes a centrally managed collection plan that captures and catalogues relevant artifacts, written, digital, video, and photographic materials, and oral history interviews for research purposes from the XVIII Airborne Corps staff and subordinate units.

IAW PWS 5.1.2.

PRS # 2. Collect LOE:

Operationalize unit history - Proactive effort to collect missing artifacts and documents from former and current unit members.

IAW PWS 5.1.3

PRS # 3. Collect LOE:

Conducts research and analysis, and produces definitive historical products, and reports to include the annual command history program

IAW PWS 5.1.3

PRS # 4. Preserve LOE: The Contractor shall receive, assesses, and prioritizes historical material accessions.

IAW PWS 5.2.3

PRS # 5. Archive LOE: Ensure the proper functioning of the XVIII Airborne Corps archives, which includes official predecessor units and directorates.

IAW 5.2.4.

PRS # 6. Archive LOE:

Monitors environmental conditions in the archive area.

IAW PWS 5.2.4.

PRS # 7. Educates LOE:

Conduct outreach and staff assistance regarding historical education matters

IAW PWS 5.2.5.

PRS #8: Educates LOE Conduct outreach and staff assistance regarding historical education matters

IAW PWS 5.2.5.

producing publications, slides, professional development educational sessions, and videos; creating a robust virtual presence utilizing social media and XVIII Airborne Corps Portal techniques to increase history and cultural awareness in the Corps.

Performance Reflected in Monthly Surveillance / CPARS Evaluations from COR

Government surveillance of Contractor performance is not limited to the Performance Objectives as outlined in this PRS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition. The absence of any contract requirement from the PRS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract, including the clauses entitled “Inspection of Services” and “Default.”)

TECHNICAL EXHIBIT 2

Deliverables Schedule

NOTE: This list is not inclusive of ALL deliverables required per the contract. It is the Contractor's responsibility to review all contract documents to ensure all deliverable requirements are being met. Contract documents include, but not limited to, the PWS, Contract Clauses, Technical Exhibits, and the Deliverables Schedule below.

A Monthly Report is required which summarizes the contractor's monthly operations. The report is due NLT the 5th workday of the following month. Delivery to the COR by e-mail is acceptable. The Monthly Report shall describe the work accomplished in relation to the PWS and any issues addressed during the reporting period. The Monthly Report shall contain the following:

· Brief description of requirements.

· Brief summary of accomplishments during the reporting period and significant events regarding the Contract.

· Work Request status as defined by the COR.

· Deliverables submitted or progress on deliverable products.

· Any current or anticipated problems.

· Brief summary of activity planned for the next reporting period.

Format will be provided.

COR

A monthly status report is required summarizing the contractor's monthly operations. PWS By the 5th of each month.

Format will be provided.

COR

Format will be provided.

COR

All contractor employees and associated subcontractors who require access to a government information system shall be registered in the ATCTS (Army Training Certification Tracking System) at commencement of support services and must successfully complete the DoD Information Assurance Awareness prior to access to the information systems.

Training shall be required annually after the initial training and within fifteen (15) calendar days from date of commencing performance under this contract

submitted to the COR

COR

The Contractor shall brief all personnel performing work under this contract on the local iWATCH program [training standards provided by the requiring activity Anti-Terrorism Office (ATO].

This training shall be completed within This training shall be completed within thirty

(30) calendar days of contract award with the results reported to the COR NLT 45 calendar days after contract award.

Format will be provided.

COR

submitted to the COR

submitted to the COR

The Contractor shall develop and implement an Information Security Plan IAW AR 380-5 AR 380-67, Fort Bragg regulation 380-5, FB 380-67, and FORSCOM Supplement 1to AR 380-5, for the control of classified information.

At least ten (10) work days prior to start of base contract period or prior to performance under this contract, whichever comes first.

Format will be provided.

COR

The Contractor shall develop and implement a physical security plan in accordance with AR 190-13.

At least ten (10) work days prior to start of base contract period or prior to performance under this contract, whichever comes first.

Format will be provided.

COR

All Contractor personnel performing work under this contract shall obtain a Department of Defense (DoD) Common Access Card (CAC) and a Corps access badge.

At least ten (10) work days prior to start of base contract period or prior to performance under this contract, whichever comes first.

Format will be provided.

COR