3. Instructions to Offerors.pdf

(Attachment # 3)

REQUEST FOR QUOTE

CRYPTOCURRENCY MANAGEMENT AND DISPOSAL SERVICES

SOLICITATION NO.: 15M50020QA4400006

FAR 52.212-1- INSTRUCTIONS TO OFFERORS (ADDENDUM)

1. SUBMITTAL INSTRUCTIONS

(a) Proposals are due on May 21, 2020 by 2:00 pm EST.

(b) All questions with respect to this solicitation must be submitted in writing no later than Thursday, May 7, 2020 by 4:00 pm EST.

(c) Incomplete proposals will not be considered for award.

(d) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

(e) Proposal may be e-mailed to AFP.PROCUREMENT@usdoj.gov , Kimberly.Hall2@usdoj.gov and Freddie.Everett@usdoj.gov or mailed/delivered to the following address. Please reference the solicitation number in the subject line of emails. If more than one email will be sent, please state 1 of total numbers of emails to be sent in the email or subject line. For mailing address, please contact Freddie Everett and Kimberly Hall.

FOR INQUIRES ON THIS SOLICITATION PLEASE CALL (202) 578-4224 OR E-MAIL

KIMBERLY.HALL2@USDOJ.GOV AND FREDDIE.EVERETT@USDOJ.GOV .

Please reference the solicitation number in the subject line of emails.

(f) Your proposal should contain the following information:

1) Signed and Dated SF-1449 and Completed Offeror’s Information Page.

2) Signed and Dated Standard Form SF-30 (Amendment of Solicitation/Modification Of Contract) [If any amendments were issued]

3) The Representations and Certifications with all fill-ins completed or SAM.

4) Three (3) Past Performance Data Worksheets (Attachment #6).

5) Price Quote – utilizing the attached pricing schedule

6) Proposed Storage Facility – Signed Memorandum of Understanding or Lease Agreement and addresses of Facility

7) Technical Capability Materials- one (1)

(g) PAST PERFORMANCE INSTRUCTIONS (VOLUME I)

Each company must submit three (3) Past Performance Data Worksheets for similar and relevant Federal Government or Commercial contracts worked on within the last three (3) years. The information provided should reflect the offeror’s record of performance in the areas of conforming to specifications, adherence to contract schedules, reputation for reasonable and cooperative behavior, commitment to customer satisfaction and business-like concern for the interest of the customer. Additionally, if performance deficiencies are identified, describe the deficiency and the corrective action taken.

(h) PRICE QUOTE INSTRUCTIONS (VOLUME II) mailto:AFP.PROCUREMENT@usdoj.gov mailto:Kimberly.Hall2@usdoj.gov mailto:Freddie.Everett@usdoj.gov mailto:KIMBERLY.HALL2@USDOJ.GOV mailto:FREDDIE.EVERETT@USDOJ.GOV

CRYPTOCURRENCY MANAGEMENT AND DISPOSAL SERVICES

Each company must submit one (1) original Price Schedule (Attachment #8) and if recommending a different pricing model please present during the question period. The pricing schedule will be provided in Microsoft Excel. Once the unit price is entered for a line item, an automatic calculation will occur for the total price of the line item. Pricing shall be completed on the excel spreadsheet only.

(i) TECHNICAL CAPABILITY / WRITTEN PROPOSAL AND SITE VISIT (VOLUME III)

(1) SCHEDULE FOR SITE VISIT: Companies selected for site visits will be notified of the date and time. No rescheduling of site visits will be done unless determined necessary by the government to resolve unanticipated problems or delays encountered in the presentation process.

(2) WRITTEN PROPOSAL: Written proposals should not exceed 25 pages to include the Physical Security Plan, Tables, Charts, Photos, etc. (The photos and Pricing Schedule is excluded from the written proposal 25 page maximum). Proposals should be typed, double-spaced on standard-sized paper (8.5" x 11") with 1" margins on all sides with 12 point Times New Roman font. If two (2) sided proposals are submitted, each side will count as one (1) page. Your technical proposal should address all of the following:

A. FACILITY AND STAFFING

i. Detail the Phase-In plan for contract transition (to include time period, security, facility, equipment, personnel, etc.)

ii. Address in the Phase-In plan the approach for taking custody of existing inventory, meaning items in USMS custody not ready for disposal that need to be transferred to the contractor.

iii. Detail the Phase-Out approach upon exit should the services need to be transferred at the end of the contract.

iv. Your workforce (including sub-contractors) will meet the requirements of the SOW by providing professional certifications, if applicable, or educational background of all proposed personnel.

v. The contractor shall provide proof of insurance commensurate with the approximate value of the inventory quarterly.

B. SECURITY

i. Describe system for multi-signature authority for receiving virtual currency assets in custody.

ii. Describe the system for multi-signature authority; for accessing virtual currency in custody and for moving and disposing of virtual currency assets in custody.

iii. Describe the data at rest and data in transit protections; note if these protections are currently supported or if there are limitations to the outlined compliance controls.

(Note if there are any known issues with DOJ or flags with the Office of the Chief Information Officer (OCIO) for technical services. Per attachments )

C. INITIAL INTAKE

CRYPTOCURRENCY MANAGEMENT AND DISPOSAL SERVICES

i. Describe initial intake process for newly seized Virtual Currency.

ii. Demonstrate ability to track an account for all virtual currency assets in contractor’s custody.

iii. Describe the case file system to be used.

iv. Explain how the interconnection or portal interface meets the minimum technical specifications for DOJ/USMS on system USMS data (for example, how the audit and tracking reports are maintained).

v. Demonstrate that the technical design of the proposed case file system is technically sufficient to support the proposed plan/approach.

D. STORAGE

i. Provide a detailed explanation of how virtual currency will be stored, controlled, and documented.

ii. Provide a detailed explanation of how the contractor would manage and support hard forks and airdrops.

iii. Describe in detail the criteria and standards that the contractor would require to handle a new type of seized virtual currency.

iv. Describe how the contractor would control access to the data by users, systems, and services.

v. Describe how the contractor would log and control access to the virtual currency and case file system by the contracted and subcontracted support.

vi. Describe the methodology to protect data and/or PII.

vii. Explain how the data will be tracked, exported and managed individually and in bulk to meet record management requirements; detail any limitations that would prevent full compliance.

E. DISPOSAL

i. Online liquidation: Describe entire liquidation process if using an exchange from taking the virtual currency out of cold storage to USMS receipt of sale proceeds and documentation.

ii. Provide a sample marketing plan for an online auction to include market research, advertising, and a proposed sales campaign.

iii. Online auction: Provide process for online auction to include a website sample, how auctions will be conducted online, duration proposed, and how bidders would register, how bidders would submit a bid deposit, how you would transfer the virtual currency, and how receipt of currency would be confirmed.

FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Indefinite Delivery Indefinite Quantity (IDIQ) Contract resulting from this solicitation. Only (one (1)) award will be made as a result of this notice. The Government intends to evaluate proposals and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

FAR 52.212-1- INSTRUCTIONS TO OFFERORS (ADDENDUM)