3. FTQW 241501, Renovate B2272, A&E SOW, R1 dtd 05 Dec 23.pdf

STATEMENT OF WORK

FOR

CONCEPTUAL CHARRETTE REPORTS

FTQW 241501

Renovate B2272

EIELSON AIR FORCE BASE, ALASKA

05 December 2023

FTQW 241501 Renovate B2272

1.0 INTRODUCTION

1.1 PURPOSE

This Statement of Work (SOW) defines requirements for A-E services to provide Conceptual Charrette Reports for renovating B2272 at Eielson AFB, AK. The Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, and incidental to, the performance of work set forth herein.

1.2 EXPERTISE REQUIREMENTS

Primary technical services shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions. Disciplines include, but are not limited to, fire protection engineers, architects, landscape architects, and engineering disciplines typically associated with design and construction. Personnel shall be registered in the state of Alaska and command the necessary expertise and knowledge to perform the tasks identified herein.

Other personnel involved in the project may include cost estimators, Computer Assisted Design and Drafting (CADD) technicians, technical writers, Geographic Information System (GIS) analysts, planners.

2.0 OBJECTIVES

The Renovate Dorm 2272 Project aims to convert the current lodging facility to a permanent party dorm (PPD). The project entails determining what building system are required to be renovations, and what needs to be added to the facility to have it function as a PPD.

3.0 SCOPE OF WORK

The project calls for a Conceptual Charrette to convert the current lodging facility into a dormitory for Airmen. The building, built in 1992, is approximately 79,500 SF with 175 rooms for airmen with 4 distinguished visitor (DV) suites that are currently not utilized. The building’s three stories above ground level are primarily bedrooms and bathrooms with some miscellaneous use rooms. The goal of this charrette is to renovate this facility to ensure it can operate in the dormitory capacity. Additionally, the Contractor shall investigate which utilities shall be upgraded during the renovation. The report will be completed according to the 2024-2028 AFCAMP Business rules. A template given from AFCAMP is provided as an attachment.

The current lodging facility does not include an accessible kitchen or dayroom for unaccompanied airmen and shall be included in the result of this CCR. Parking for the building is limited and cannot support the full building occupancy. This Conceptual Charrette shall determine the feasibility of expanding the current parking lot to the east. Additionally, the building systems that need to be investigated to determine if they need to be repaired are the following, but not limited to life safety systems, fire protection systems, HVAC Systems, mechanical, electrical, plumbing, structural, all utilities within the building and to connect to the main lines, all systems required by programming thresholds given in SOW, and egress points. The Conceptual Charrette shall determine what furnishes and finishes may need to be replaced. Furthermore, the comfort and daily activities of Airmen should be considered when planning the renovation and spaces. The intent of this investigation is to convert lodging spaces to dormitory spaces, identify all deficiencies in the building/site, and bring them up to current codes, UFCs, and modern standards as needed.

The scope of this investigation and design work for the renovation of B2272 includes the following components:

3.1 GENERAL REQUIREMENTS

3.1.1 ADMINISTRATION

The Eielson AFB Contracting Officer (CO) is responsible for the administration of the contract.

No change shall be made in the provisions of this contract without written authorization from the CO. The Base Civil Engineer (BCE) monitors the work and services furnished and evaluates the performance of the A-E as the Contracting Officer’s Technical Representative (COTR). The COTR is not a CO and has no authority to contractually bind the Government or modify the contract.

3.1.2 GENERAL DESIGN CRITERIA AND REFERENCES

The project entails investigation services for designing functional concepts suitable for the sub-arctic environment in interior Alaska. The design must adhere to various industry standards, including, but not limited to those of the American Association of State Highway and Transportation Officials (AASHTO), U.S. Department of Transportation, Federal Highway Administration (FHWA), Alaska Department of Transportation and Public Facilities (ADOTPF), National Fire Protection Agency (NFPA), United Facilities Criteria (UFC), Air Force Manuals (AFMAN), Air Force Instruction (AFI), and Unified Facilities Guide Specifications (UFGS), and many others. Additionally, it must comply with Air Force-specific criteria, such as AFM 88-3 C2 and EM 385-1-1, as well as Occupational Safety and Health Administration (OHSA) and Americans with Disabilities Act (ADA) standards. Various Air Force Engineering Technical Letters (AFETLs) and Eielson AFB design guides are also relevant to the project, in addition to other pertinent industry standards, State Department of Environmental Conservation, EPA requirement, and federal, DoD, and AF regulations and policies.

All Air Force Manuals, Publications, and Guide Specifications will not necessarily be furnished.

The A-E may acquire them from the Defense Printing Service Detachment Office, Standardization Document Order Desk, 700 Robbins Avenue, Philadelphia, PA 19111-5094, or other Federal agencies. The Special Assistance Desk phone number at Defense Printing Service is (215) 697- 2664. Many references and standards are available via the following websites: www.wbdg.org and www.afcec.af.mil/library/index.asp. The A-E may review any Air Force Manual or publication available at the Base Civil Engineering offices. The Eielson AFB design guides are attached as appendices to this statement of work.

3.1.3 GOVERNMENT DOCUMENTATION

The Government has attached the as-builts that are available.

http://www.wbdg.org/ http://www.afcec.af.mil/library/index.asp

3.1.4 GOVERNMENT FURNISHED MATERIALS

The government shall furnish the A-E with the following:

A. B2272 As-Builts

B. FSRM PCR Template

C. Eielson AFB Design Guides.

3.1.5 WORK SITE COORDINATION

Coordinate work site activities to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of work interruptions.

The Contractor must conduct work in compliance with the installation environmental policy, in accordance with (IAW) installations EMS, and respective to the installation's significant aspects and environmental action plans (EAPs). The Contractor must comply with Occupational Safety and Health Administration (OSHA) safety and health regulations and local safety office requirements. The Contractor is required to provide the CO copies of any OSHA report(s) submitted during the duration of this contract.

The Contractor shall coordinate work site activities with applicable existing base and/or area operations.

3.1.6 SPATIAL DATA (MAP) REQUIREMENTS

All products associated with this contract that provide a map representation of the location of installation features (historical, existing, or planned) including installation maps, site plans, area development plans, walls-out as-built depictions, or other related overhead (plan) views of an installation (partial or entire) must adhere to the following requirements. (NOTE: This requirement does not currently involve walls-in facility floor plans or interior renderings.)

All maps and associated data must comply with the latest version of Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) available from the SDSFIE web site. The SDSFIE web site address will be provided under separate cover at the task order level. These data will be organized using the current version of the standard approved by the Headquarters Air Force Geo Integration Office (HAF GIO) as the functional lead for installation mapping and visualization. The SDSFIE will determine file and feature class identification and definition, attribution, and valid domain values. When any geospatial information collected because of the contract includes information identified in the Common Installation Picture (CIP) or recognized Mission Data Set (MDS) the contractor will deliver data consistent with the established requirements for the data and will ensure functionality with the receiving system. Information must be collected at no less than 1:1200 scale for base cantonment areas and 1:4800 scale for larger undeveloped base areas. Spatial data will meet or exceed National Map Accuracy Standards at those scales. Metadata will be provided and will use Federal Geographic Data Committee (FGDC) Content Standards for Digital Geospatial Metadata (CSDGM) for organization.

Geospatial data must be delivered in a geo-referenced Geographic Information (GIS) format (feature-based file structures with one-to-one cardinality between spatial records and attribute records) which would include Environmental Systems Research Institute’s (ESRI) file geodatabase format. All attribute data as specifically outlined in the task order contract must be included either in the GIS data file or as a separate table with a SDSFIE key variable that may be used to relationally join the separate table with the GIS data file. All geospatial data must be delivered in the World Geodetic System 1984 (WGS 84 UTM Zone 6N) projection, State Plane Coordinate System, using metric coordinate units. Further guidance on mapping units, coordinate systems and projections are available from the Installation GIO.

Mapping- or Survey-Grade Global Positioning Systems (GPS) or comparable traditional survey methods will be used to collect geospatial data. The use of mapping or survey-grade GPS will depend on the precision requirements of the product data. In the case of contracts involving utility construction, location and attribute data will be obtained at the time of excavation. Further information about precision requirements should be obtained from the installation GIO.

Source data and product data remain the property of the US Government. The contractor may be required to explain and demonstrate the company's process for protecting all geospatial data, including but not limited to geometry, attributes, metadata, topologies, and relational database schemas and operations used in association with this SOO. The contractor may be required to sign a non-disclosure agreement attesting to the same before source data are released. Further information about security and nondisclosure requirements should be obtained from the installation GIO. Some installation map data, source and/or product, may be considered by the government to be “sensitive, but unclassified.” The intent of this clause is to prevent intentional or unintentional dissemination of “sensitive, but unclassified” information to include unauthorized access to the source and product data by any entity wishing to do harm to the USAF or U.S.

Government while the data resides on the contractor's computer network. The contractor is not authorized to release this information to any third party without the explicit consent of the Headquarters Air Force Office of the Civil Engineer (AF/A7C) or its involved installation. All source information must be returned to the government POC or destroyed upon completion of the project.

4.0 PROJECT OBJECTIVE REQUIREMENTS

4.1 CONCEPTUAL CHARRETTE FOR RENOVATING DORM 2272

A. This Statement of Work (SOW) describes the Government’s requirement for a Conceptual

Charrette Report (CCR) and investigation of the proposed renovation of B2272. This delivery order for investigation services is necessary to develop a basis for design requirements for the proposed repair and shall include but not be limited to the following:

1. The A-E shall prepare and consider a minimum of three (3) Courses of Action (COAs) for the referenced project. A Simplified Analysis of Alternatives (SAoAs) shall be prepared for each of the COAs analyzed. This shall be formatted per current Air Force guidance, as provided in the attached SAoA document.

2. A project charrette cost estimate will be prepared for each COA considered. Additionally, a draft project DD Form 1391 and parametric cost estimate will be prepared IAW AFI 32- 1020, Planning and Programming Built Infrastructure Projects, and AFCAMP Business Rules for the recommended COA for each project.

3. The A-E will prepare a detailed CCR providing analysis and a recommended COA for design and construction for this project. This report shall incorporate the findings and results of all the surveys and analysis.

4. The reports shall follow UFC, FAA, DoD, Air Force, and Eielson AFB requirements and codes. The A-E shall provide electronic copies of each CCR in Adobe Acrobat (.pdf) and Word (.docx) formats via DoD SAFE.

5. Provide a preliminary cost estimate submittal (PCE) using the most recent standard Construction Specification Institute (CSI) format. The PCE shall show totals of each CSI divisional breakdown with subtotals, and below cost markups, as required. Any PCE prepared for this project should be completed will PACES or MII. These are the only acceptable estimate program for government projects. Additionally, the Contractor shall have a summary sheet illustrating all CSI divisions and an individual sheet per applicable CSI divisions, including at a minimum, a Description of Item, Quantity, Unit of Measure (e.g., Ea., SF, LF), Unit Price, and Subtotals.

6. Provide updated cost estimates with the appropriate level of detail as required by that submittal. Reviews of design submittals may result in significant impacts to the PCE. When this occurs, submit a revised PCE and price validation within 14 days of the receipt of those comments or the review conference, whichever occurs first. The final parametric cost estimate shall also include the Construction Cost Estimate in CSI format. Lump sum estimates must be limited to only minor items.

B. An investigation, sample testing, and a report for presence of hazardous materials such as soil contamination, asbestos, lead based paint, PCBs, mercury, etc. shall be included within the charrette report of this project.

1. The presence of hazardous materials in the building.

a. The A-E shall perform hazardous materials surveys as required to produce a charrette report upon which construction documents that are easily bid by Contractors may be created.

b. Any sample testing shall be included in the report.

2. HAZARDOUS MATERIALS: The following guidance shall be used for managing hazardous materials.

a. Asbestos containing materials (ACM), lead base paint (LBP), polychlorinated biphenyls (PCBs), contaminated soils, and other hazardous materials may be present.

The A-E shall anticipate the potential presence of hazardous materials in the investigation and sub-contract with firms who perform testing for hazardous materials and prepare project documents for their remediation. The goal of any follow-on design is that technical provisions shall be developed such that all requirements for handling, worker protection, and environmental protection at the work site are referenced to OSHA, EPA, and ADEC regulations as well as pertinent Eielson AFB requirements.

4.1.1 CCR SCOPE OF WORK

The A-E shall determine the condition and type of all building components involved in the project design. The A-E shall place particular emphasis on making an accurate estimate of the location and quantity of hazardous materials affecting the project design. The A-E shall perform topographic surveys (as necessary for developing a cost estimate of required work); prepare documents showing existing conditions; conduct fact finding investigations; collect and review project data and records; create alternative design concepts; parametric estimates of construction cost and construction timelines; a project programming planning study based on project programming requirements of AFI 32-1020 and the UFCs referenced by that AFI to help the Government determine if renovation costs are below the threshold that would dictate an economic analysis and possible new construction in lieu of renovation; and prepare and present a written draft charrette report and final charrette report.

4.1.2 PLANNING CHARRETTE MEETINGS

The A-E and Government representatives will meet to discuss the objectives and requirements relating to the charrette. The A-E will have the opportunity to interview appropriate government personnel and request any assistance that may be required. The A-E shall record the proceedings of the meeting, and submit a written summary report (meeting minutes) to the CO. The A-E shall attend and/or support meetings and teleconferences as required by the Contracting Officer’s Representative (COR) with the customer and/or government representative(s). The purpose of the meetings includes, but are not limited to, progress reviews, project scoping, planning, design reviews, planning/programming charrette activities, project definition charrette activities, project status, and the general exchange of information concerning current and future activities. The Contractor shall participate in and/or facilitate on-site meetings and shall take meeting minutes for each on-site meeting. The Government anticipates three on-site meetings, the CCR Kick-off, the Pre-final CCR Review and the Final CCR Review meeting. Additional on-site meetings may be scheduled as necessary.

4.1.3 COST AND SCHEDULE ESTIMATE

A preliminary construction timeline and cost estimate shall be included with the charrette report.

The A-E shall develop initial cost estimates and estimates of construction timelines and submit for each alternative considered. Provide a Final Conceptual Charrette Cost Estimate with the appropriate level of detail in CSI format which provides costs for each applicable CSI Division.

The amounts for each Division will include Material, Labor, Other Direct Costs, Profit, and G&A.

The overall construction cost shall include the totals for all CSI Divisions and the Bond. In addition, provide a detailed cost report, which illustrates costs associated with in each of the CSI Division elements. Lump sum estimates must be limited to only minor items. Separate costs for construction, sustainment, repair, restoration, modernization repair, and maintenance work as defined in AFI 32-1020. Cost estimates shall be broken down into line items by individual task and grouped into major construction categories such as architectural, civil, structural, mechanical, electrical, contractor mobilization(s), general contractor requirements, etc. showing labor (man-hours), material costs and equipment costs. Cost estimates shall be marked “FOR OFFICIAL USE

ONLY”. Cost estimates shall be prepared using accurate data reflecting construction costs in the Fairbanks, Alaska area. The estimates shall also reflect accurate costs associated with the requirements of constructing on Eielson AFB. Any minor construction costs (new work as defined by the Air Force) in the project has a limit and therefore must be tracked separately. The A-E shall separate the cost of minor construction work for ease of tracking. The cost estimates shall be prepared assuming construction in Spring - Summer 2028. If the estimated construction cost differs significantly from the range shown in the Contract or exceeds the statutory limit (if one exists), or exceeds the Programmed Amount (PA), the A-E shall notify the CO as soon as practical.

4.1.4 CONCEPT DRAWINGS

For the selected COA, the Contractor shall prepare drawings to show existing site conditions, general layout of facilities, and the extent, type, and detailed requirements of the work to be performed. The A-E shall provide a detailed schedule of drawings. Separate drawings shall be prepared to cover all needed phases of architectural, hazmat, civil, structural, mechanical, fire suppression, fire alarms and mass notification systems, electrical, telecommunications, etc. work to be accomplished. Each drawing shall have a graphic scale. The A-E shall use a standard sheet format and fonts conforming to Eielson’s Drafting Standards. Lettering shall be large enough to ensure legible half-size reduction. Each discipline’s group of drawings shall contain a detailed legend defining all applicable symbols appearing on that discipline’s sheets. The legend shall appear on the first sheet of each group. Standard building material indicators, and symbols for architectural items and for mechanical and electrical equipment shall be used to the greatest extent possible. All drawings shall be boldly marked on each sheet “FOR ENGINEERING INVESTIGATION REVIEW ONLY, NOT FOR CONSTRUCTION”. The preferred full scale drawing size for Eielson AFB is ANSI D (22”X34”), but other drawing sizes may be accepted upon prior approval of the CO. In addition to hard copy drawings, the A-E shall provide electronic copies of the drawings on CD-ROMs in the Government’s most recent version of AutoCAD (version 2012 or later) and in read-only Adobe Acrobat Reader (.pdf file) format.

4.1.5 DRAFT CHARRETTE REPORT

The A-E shall prepare a draft charrette report detailing the findings of the investigation and submit it to the CO for approval. The cover sheet of the report shall be boldly marked with the date submitted. Included in this report shall be all assumptions, analysis, calculations, discussion, recommendations, options, site plans, concept drawings, photographs, hazardous materials surveys and test results, description of existing conditions, inspection results, engineering data, cost and construction estimates, product literature, technical data, and programming planning study, etc.

required to perform the requested engineering services. Report shall also cite specific code references, assumptions, calculation sources, data sources, etc. The report shall include recommendations for design and estimated design and construction schedules. After review of the draft report by the CO, the A-E shall present the draft report at a pre-final CCR review meeting at Eielson AFB. Changes resulting from the review meeting shall be incorporated into the final charrette report submittal.

A. Project Programming Planning Study: The project programming planning study shall be based on the project programming requirements of AFI 32-1020 and the UFCs referenced by that AFI to help the Government determine if renovation costs were below the threshold that would dictate an economic analysis and possible new construction in lieu of renovation.

Note: The economic analysis (if required) will be performed by the A-E. The Project Programming Planning Study shall be submitted as a separate document from the rest of the charrette report.

1. Programmed Amount (PA) [current programmed amount of construction cost] for the proposed renovation is unknown.

2. Estimated building value/cost:

a. Estimated MILCON Project Replacement Cost (PRC) is $117,868,477.

3. Programming Thresholds: The depth of the scope of the renovation as determined by the Charrette Report, and the Project Programming Study determination of whether or not renovation can occur without an Economic Analysis shall be determined by the aforementioned AFI and the following thresholds:

a. 30% PRC ($35,360,543) - Seismic Rule (per UFC 3-301-01)

b. 50% PRC ($58,934,239 – Seismic Rule (per UFC 3-301-01), Fire Protection Rule (per UFC 3-600-01 & AFI 32-10141), and Sustainability Rules (per UFC 1-200- 02)

c. Major Project (renovating at least 50% of facility area) - Fire Suppression Rule (per UFC 3-600-01)

d. 50% PRC ($58,934,239) - Antiterrorism Rule (bring entire bldg. into compliance with UFC 4-010-01)

e. >$2,000,000 and 75% PRC ($88,401,358), >$2,000,000 Construction work classification or >$20,000,000 – Economic Analysis (EA) Rule and Repair vs.

Replace Rule

B. Design Analysis: The A-E shall prepare an accurate design analysis to support the project investigation (as the basis of design of the construction). Each sheet of the design analysis shall be sequentially numbered and shall carry the title of the project, date of analysis, and the designer’s name. The analysis shall be bound and prepared (typed or legibly printed) on 8-1/2”x11” bond paper or standard company form, with 1” left and right margins. The design analysis shall cite specific code references, assumptions, calculation sources, data sources, etc. Calculations and data shall be presented in a neat and logical progression. The analysis shall include elements such as: a brief description of the desired project outcome, anticipated construction schedule, description of existing conditions, site descriptions, existing facility features such as age and type of construction, utilities location and access, photos as necessary or required, electrical-load and lighting-level calculations, structural computations, foundation determinations, plumbing and HVAC calculations, fire hydrant flow tests and fire suppression hydraulic calculations, fire protection features such as: egress, fire alarm, fire rated construction, life cycle cost analysis, facility energy analyses, computer modeling, etc.

4.1.6 PRE-FINAL CCR REVIEW MEETING

At the meeting the attendees will discuss the pre-final report, consider design alternatives, and give technical guidance for proceeding with the design. The A-E shall attend the charrette review meeting at Eielson AFB, take attendance and minutes, and answer review comments. The charrette review meeting shall be scheduled through the CO. The meeting will be attended by the Government’s project engineer, engineering staff, representatives of the reviewing and using agencies, interested parties, and shall be attended by the A-E’s project manager and necessary staff. Reviewers will submit written comments on the charrette prior to the charrette review meeting. The A-E shall provide responses to the comments at the charrette review meeting.

4.1.7 FINAL CHARRETTE REPORT

The final charrette report shall include the agreed upon changes identified in the draft charrette report phase.

4.1.8 TASKS

A. The Conceptual Charrette shall be divided into two tasks. The CO shall issue a Notice to

Proceed for each task. The Government will neither approve payment for a task nor issue Notice to Proceed for the subsequent task until all work under the task is complete and the A-E has provided all the listed Contract Deliverable Items applicable to the task (except draft meeting minutes which may not yet be complete).

B. Pre-charrette and review meetings shall be scheduled by the CO and be held at Eielson AFB.

They will be attended by the Government's Project Engineer, engineering staff, representatives of the reviewing agencies, invited interested parties, and the A-E's project manager and necessary staff. Reviewers will submit written comments on the charrette.

Comments will be provided to the A-E for response. The A-E may make a presentation at each meeting. The A-E shall record the proceedings of each meeting and submit a written summary report (minutes) of those proceedings to the CO for written approval. Draft minutes for each meeting, including the responses to each reviewer's comments shall be submitted to the CO within three (3) working days following each meeting.

C. All contract deliverable items for each task (except draft meeting minutes) shall be submitted to the CO at the same time. Approval from the CO shall be obtained prior to the submission of contract deliverable items separately.

D. TASK 1: Task 1 includes, but is not limited to attending the Charrette Kick-off Meeting, Pre-final Meeting, and submitting Pre-final CCR Submittal; investigating the project site and applicable existing documents; interviewing appropriate facility users and maintenance personnel; investigating options; investigating design concepts; producing the required Pre-final CCR Submit; submitting these documents to the CO for review; attending the Pre-final CCR Review Meeting; and submitting draft meeting minutes of the Pre-final CCR review meeting to the CO.

1. Initial CCRs Review Meeting: The A-E and Government representatives will meet to discuss the objectives and requirements relating to the charrette. The A-E will have the opportunity to interview appropriate government personnel. The A-E shall record the proceedings of the meeting and submit a draft meeting minute to the CO within three (3) working days for approval.

2. Data Acquisition and Field Investigation: The A-E shall complete the necessary investigative field work and submit a Pre-final CCR Submittal to the CO. The report produced shall include discussions of all aspects of the work required under the various options investigated -- identify each item of work and discuss any potential difficulties, alternatives to proposed work items, recommendations, construction cost estimate for each concept presented, etc.

The investigation shall include investigating all building utilities and performing a hazardous waste survey of the facility.

3. Cost Estimate in the Pre-final CCR Submittal: The A-E shall prepare investigation cost estimates for the project with sufficient accuracy to ensure a basis of accurate planning and sufficiently large contingency to ensure that costs do not increase if the design proceeds. The cost estimates shall be in two (2) electronic formats. One in either PACES or MII and the second in Excel format and submitted via DoD SAFE.

4. Draft Project Programming Planning Study: The project programming planning study for the renovation of B2272 shall be sufficient to allow the Government to determine whether or not the various programming thresholds in AFI 32-1020 and the UFCs referenced in that AFI (i.e. 30% PRC Seismic Rule; 50% PRC Seismic, Fire Protection, and Sustainability Rules; 50% PRV Antiterrorism Rule; Major Project Fire Suppression Rule; and the adjust accordingly 75% PRC Economic Analysis and Repair vs. Replace Rules) will allow the renovation or drive an Economic Analysis and potential MILCON project to replace the building. The Draft Project Programming Planning Study shall be submitted as a separate document in the Draft Charrette Report package.

5. Pre-final CCRs Review: The meeting for discussing the pre-final CCR Submittals will be scheduled by the CO following receipt of the Draft Charrette submittal and will be held at Eielson AFB. The meeting will be attended by the Government's Project Engineer, engineering staff, representatives of the reviewing agencies, invited interested parties, and the A-E's project manager and necessary staff. Reviewers will provide the A-E with written review comments regarding his report for his response and action. The A-E may make a presentation at the meeting. The A-E shall record the proceedings of the meeting and submit draft minutes to the CO for written approval. The draft minutes shall include the responses to each reviewer's comments and shall be submitted within three (3) working days following the meeting.

6. Contract Deliverable Items: The following items are deliverable as part of TASK 1:

1. The Draft Pre-Charrette Meeting minutes shall be submitted to the CO by email within three (3) working days after the Pre-Charrette meeting. Corrections to the meeting minutes may be required by the Government.

2. Electronic copies of the Pre-final CCR Submittal submitted. This report shall include alternative design concepts, analysis, recommendations, construction cost estimates, the Charrette Kick-off Meeting minutes, and the Project Programming Planning Study.

These requirements shall be submitted to the CO for review and for presentation/discussion at the Meeting. Electronic copy format shall be as described in TASK 2 below. (Concept drawings may be half-size, but only if all details are legible.)

3. Electronic copies of the entire draft charrette report through DoD SAFE. Format of report shall be as described in TASK 2 below.

4. The draft charrette review meeting minutes shall be submitted to the CO by email within three (3) working days of the charrette review meeting. Corrections to the meeting minutes may be required by the Government.

E. TASK 2: Task 2 includes but is not limited to producing the final CCR Submittal;

incorporating changes requested in approved review comments and submitting the required documents to the CO.

Contract Deliverable Items: The following items are deliverable as part of TASK 2:

1. Electronic copies of the final CCR Submittal. This report shall include final alternative design concepts, analysis, recommendations, construction cost estimates, approved Pre-final CCRs Review Meeting minutes and the Final Project Programming Planning Study and shall meet requirements specified in this Statement of Objectives. The final charrette report shall include all changes that were deemed appropriate during the review of the draft report.

The Final CCR Submittals shall be submitted through both PDF and Microsoft Word

Format with a sheet size of 8-1/2 x 11 (except drawings shall not be 8-1/2x11). All pages shall be numbered consecutively. The Final Project Programming Planning Study shall be submitted as a separate document from the rest of the Final Charrette Report.

Concept drawings may be half-size, but only if all details are legible.

Electronic copies of the entire Final Charrette Report through DoD SAFE.

Provide the entire final charrette report in a single .pdf file.

Also provide the entire final charrette report (and separate final project programming planning study in their original file formats. The design concepts, analysis, recommendations shall be provided in Microsoft Word format. The cost estimate shall be provided in Microsoft Excel format. Meeting minutes can be provided in .pdf. The concept drawings shall be delivered as AutoCAD files and in PDF format. AutoCAD drawings shall be developed to be plotted at desired scale on ANSI D (22”x34”) paper when scale of “1:1” is selected during the plotting function. If specific plot assignment files or fonts were used in the creation of the AutoCAD drawings these files shall be included on the CDs. Provide all x-refs utilized with the drawing files. All x-refs shall be bound to the appropriate drawing files. The separate final project programming planning study shall be in Microsoft Word format.

2. Final CCRs Review Meeting: The meeting for discussing the Final CCR Submittals will be scheduled by the CO following receipt of the Draft Charrette submittal and will be held at Eielson AFB. The meeting will be attended by the Government's Project Engineer, engineering staff, representatives of the reviewing agencies, invited interested parties, and the A-E's project manager and necessary staff. Reviewers will provide the A-E with written review comments regarding his report for his response and action. The A-E may make a presentation at the meeting. The A-E shall record the proceedings of the meeting and submit draft minutes to the CO for written approval. The draft minutes shall include the responses to each reviewer's comments and shall be submitted within three (3) working days following the meeting. If required, the Contactor shall update the Final CCR Submittal and resubmit contact deliverables.

4.1.8.1 SUBMITTAL SCHEDULE

Site Investigation 2 Calendar Days Charrette Preparation 21 Calendar Days Charrette Kick-off Meeting 1 Calendar Day Pre-final CCR Submittal 35 Calendar Days Government Review 14 Calendar Days Pre-final CCRs Review Meeting 1 Calendar Days Final CCR Submittals 21 Calendar Days Government Review 14 Calendar Days Final CCRs Review Meeting 1 Calendar Days Updated Final CCR Submittal 7 Calendar Days TOTAL 117 Calendar Days

ATTACHMENTS

1. B2272 As-Builts

2. FSRM PCR Template

3. Eielson AFB Design Guides

4. AFI 32-1020, Planning and Programming Built Infrastructure Projects

5. SAoA package