3. FPC ALDERSON DELIVERY SCHEDULE.pdf
PDF 99 KB Posted
- Attached to
- FPC ALDERSON FY26 QTR1 BREAD
- Solicitation number
- 15B10126Q00000005
About this file
This document is a Delivery Schedule for a federal subsistence contract (Solicitation #15B10126Q00000005) for the Federal Prison Camp Alderson. The solicitation requires vendors to submit quotes for bread and subsistence items by 8:00 AM Eastern Daylight Time on August 18, 2025, with quotes to be emailed in PDF format to Ashley Tabor at atabor@bop.gov. Quotes must remain valid for 30 calendar days and will be evaluated on price and past performance.
Key delivery requirements include: products must be delivered within 30 days of order receipt, between 7:00 AM and 2:00 PM EST, with specific temperature and packaging guidelines for different food types. Strict inspection protocols are in place, with conditional receipt allowing three days for examination. Failure to meet delivery schedules or contract specifications will negatively impact the vendor's past performance record and potentially disqualify them from future government contract opportunities. The contract is for quarterly bread and subsistence items, beginning October 1, 2025, and ending December 31, 2025, with delivery to the Federal Prison Camp in Alderson, West Virginia.
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Other files
| File | Type | Posted |
|---|---|---|
| 2. RFQ FY26 1st Qtr BREAD.pdf | ||
| 4.+Quote+Sheet+Cover.pdf | ||
| 1. COVER PAGE FOR BREAD.pdf | ||
| FY2026 QTR 1 Bread SPECS.pdf |
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Text version
FPC ALDERSON DELIVERY SCHEDULE –
Requirement: Subsistence
Solicitation# 15B10126Q00000005
Delivery and Submission Instructions
FPC Alderson Food Service Department requires delivery of all products within 30 days of receipt of order (ARO). Deliveries must be made between 7:00 AM and 2:00 PM EST.
Federal holiday deliveries will not be accepted. Delivery schedules must be pre-arranged with the receiving warehouse.
Solicitation Package Submission:
The completed solicitation package must be returned no later than 8:00 AM Eastern Daylight Time on August 18, 2025.
Vendors must submit quotes in .pdf format to Ashley Tabor, Procurement and Property Specialist, via email at atabor@bop.gov ONLY. Fax, hand-delivered, or mail-in quotes will not be accepted. Quotes MUST be valid for 30 calendar days from the closing date.
Delivery and Acceptance Instructions:
• Upon award, the Food Service Warehouse must be contacted prior to delivery to approve or adjust the delivery schedule. Delivery schedules will be strictly enforced.
• Failure to deliver within the established timeframe will be considered non-conformance with the contract terms.
Delivery Requirements:
1. All items must be closely inspected before acceptance.
2. All deliveries must be palletized for ease of access.
3. Non-frozen, perishable foods must be delivered between 34°F and 41°F.
4. Canned goods must be delivered above 34°F and must not be frozen.
5. Frozen foods must be delivered at 0°F or below. Any product indicating prior thawing will be refused.
6. Certified religious diet items must be clearly marked with the Kosher Symbol on individual packages. Failure to do so will result in refusal.
7. Receipt of delivery may be conditional for a period of three (3) days to allow adequate examination and testing.
8. Some items may require thawing and cooking to determine specification compliance.
9. Items that do not meet specifications will be refused.
10. If the product is not accepted, in accordance with FAR 52.212-4(a), the Government may require repair, replacement, or reperformance of nonconforming supplies or services at no increase in contract price.
11. Items found unacceptable after conditional receipt must be picked up at the vendor's expense within two (2) weeks of noncompliance notification.
12. If the product is not picked up within two (2) weeks, the product will be disposed of by warehouse staff.
Inspection and Acceptance:
Items must meet the specifications outlined in the solicitation and award. All items will be closely inspected before acceptance. Please refer to FAR 52.212-4(a) Inspection and Acceptance for more details:
FAR 52.212-4(a)
Past Performance Considerations:
Failure to meet delivery schedules without an excusable delay, or failure to meet contract specifications, will negatively affect the contractor's past performance record. Past performance information may be used by the Government to determine future award decisions. Additionally, non-compliance may result in the quoter being found non-responsible for future requirements.
https://www.acquisition.gov/far/52.212-4?searchTerms=52.212-4
File details come from the government source that posted it. Updated .