3. FPC ALDERSON DELIVERY SCHEDULE.pdf

FPC Alderson DELIVERY SCHEDULE – Requirement: Bread products

Delivery Schedule: Weekly Solicitation# 15B10125Q00000021

FPC Alderson Food Service Department requires fresh weekly delivery of bread products.

The period of performance will be July 1st, 2025, through September 30, 2025.

Please specify the delivery schedule on solicitation.

Deliveries must be made between the hours of 7:00 am and 2:00 pm EST. Federal holiday deliveries will not be accepted.

The quantities listed in the solicitation and any subsequent award are estimated maximum throughout the quarter.

The completed solicitation package must be returned no later than 8:00 am. Eastern Daylight Time on May 21, 2025.

Vendors shall submit quotes in .pdf format to Ashley Tabor, Procurement and Property Specialist, by email to atabor@bop.gov ONLY. No fax, hand delivered, or mail-in quotes will be accepted.

Quotes MUST be good for 30 calendar days after closing.

The ordering procedures are as such. Weekly, the local food services administration will contact you to notify you of the quantities required to be delivered to the Food Services warehouse for the upcoming week. The notification of the authorized individuals to order will be identified at the time of the award.

Upon Award, the Food Service Warehouse must be contacted prior to delivery for approval or adjustments in delivery schedule. Delivery schedules will be strictly enforced. Failure to deliver within the established time frame will be considered as nonconformance to the terms of the contract.

· All items will be closely inspected.

· All deliveries must be palletized, and in such a way that our product is easily accessible.

Pallets should be placed in such a way that a pallet jack or forklift can easily remove the pallet from the truck. (no loading and unloading dock available). Please note that we will not be downloading other products in order to assess our own. If our product is not easily accessible and can easily be removed from the truck, the delivery will be subject to refusal.

· All products shall be properly marked to indicate content. Products not properly marked shall be refused.

· Vendors who fail to meet delivery schedules and/or have performance issues with the condition products are delivered, are subject to removal from future solicitations. Past performance issues in not fulfilling the terms and conditions or pervious awards will be a deciding factor in future awards to obtain the Best Value in meeting the Government’s needs.

· Items must meet National Menu Specifications, and/or Schedule of Supplies. All items will be closely inspected. Items that do not meet National Menu Specifications as stated will be refused at the vendor’s expense. Should the inspection happen after the transportation provider has left FPC Alderson’s grounds, the vendor shall schedule pick-up of the specific product not meeting specification at its own expense and within 2 weeks of notification of noncompliance.

· If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.

· Noncompliance to delivery terms and providing products in accordance with National Menu Specifications will be used for determining awards.

· Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.

· Items that fail to meet specifications will be refused.

· If the product is not accepted, in accordance with FAR 52.212-4 (a), “The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price.”

Items must meet specifications as indicated on the solicitation and award. All items will be closely inspected prior to acceptance. See FAR 52.212-4 (a) Inspection and Acceptance.

https://www.acquisition.gov/far/52.212-4?searchTerms=52.212-4

Failure to meet delivery schedules without an excusable delay and/or failure to concerning contract specifications will negatively affect the contractor's history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.

Bread

198 Hot Dog Buns 900 EA 2 Hamburger Buns 1300 EA 3 Loaf Bread 3000 EA

FY25 QTR4 JULY 2025

https://www.acquisition.gov/far/52.212-4?searchTerms=52.212-4