3.c Specs_22020230_Relocate Library Special Collections Waesche_19Jan2024.PDF

Department of Homeland Security United States Coast Guard

SPECIFICATIONS FOR

Relocate Library Special Collection, Waesche Hall

AT THE

U.S. COAST GUARD ACADEMY

NEW LONDON, CT

(NEW LONDON COUNTY)

PROJECT NO. 22020230

Derek Pisani

Design Project Manager

Gerry Gosselin, P.E.

Chief of Construction & Engineering

CDR M. Cost, Facilities Engineer Chief of Department

US Coast Guard Academy Project No. 22020230 Relocate Library Special Collection Waesche Hall

TABLE OF CONTENTS TOC 1/2

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

010000 GENERAL REQUIREMENTS

DIVISION 3 – CONCRETE

033000 CAST-IN-PLACE CONCRETE

DIVISION 6 – WOODS AND PLASTICS

061053 MISCELLANEOUS ROUGH CARPENTRY

064116 PLASTIC LAMINATE CLAD ARCHITECTURAL CABINETS

DIVISION 7 – THERMAL & MOISTURE PROTECTION

072100 THERMAL INSULATION

078413 PENETRATION FIRESTOPPING

078443 JOINT FIRESTOPPING

079100 PREFPRMED JOINT SEALS

079200 JOINT SEALANTS

DIVISION 08 – OPENINGS

081113 HOLLOW METAL DOORS AND FRAMES

081416 FLUSH WOOD DOORS

087111 DOOR HARDWARE

088000 GLAZING

DIVISION 9 – FINISHES

092116 092216 092900 095113 096513 096519 096813 099100

GYPSUM BOARD SHAFT ASSEMBLIES

NON-STRUCTURAL METAL FRAMING

GYPSUM BOARD

ACOUSTIC PANEL CEILING

RESILIENT BASE

RESILIANT TILE FLOORING

TILE CARPETING

PAINTING

DIVISION 10 – SPECIALTIES

101423 105626

ROOM IDENTIFICATION PANEL SIGNAGE

HIGH-DENSITY MOBILE STORAGE UNITS (Bid-Option 1)

DIVISION 12 – FURNISHINGS

123661 SOLID SURFACING COUNTERTOPS

DIVISION 22 – PLUMBING

220000 PLUMBING GENERAL PURPOSE

224216 COMMERCIAL SINKS

TABLE OF CONTENTS TOC 2/2

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING

230513 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

230529 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

230548 VIBRATION CONTROLS FOR HVAC

230553 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

230713 DUCT INSULATION

230719 HVAC PIPING INSULATION

230900 INSTRUMENTATION AND CONTROL FOR HVAC

230923 CONTROL DAMPERS

232300 REFRIGERANT PIPING

233113 METAL DUCTS

233713 AIR DIFFUSERS

233713.1 REGISTERS AND GRILLES

DIVISION 26 – ELECTRICAL

260500 COMMON WORK RESULTS FOR ELECTRICAL

265119 LED INTERIOR LIGHTING

END OF TABLE OF CONTENTS

GENERAL REQUIREMENTS 010000 - 1 / 40

SECTION 010000 – GENERAL REQUIREMENTS

PART 1 - GENERAL

1.0 SUMMARY

A. Section Includes:

1. Project Summary.

a. Project Identification

b. Project Description

c. Coordination with Occupants

d. Access to Site

e. Work Restrictions

f. Safety Precautions

g. Project Site Maintenance

2. Contract Modification Procedures.

a. Government-Initiated Proposal Requests

b. Contractor-Initiated Proposal

c. Change Order Procedures

3. Payment Procedures.

a. Schedule of Values

b. Applications for Payment

4. Project Management and Coordination.

a. Contact Information

b. Employee Identification

c. Employee Conduct and Removal for Misconduct or Security Reasons

d. General Coordination Procedures

e. Requests for Information

f. Project Meetings

5. Construction Progress Documentation.

a. Contractor’s Construction Schedule

b. Contractor’s Construction Schedule Updates

c. Daily Construction Reports

d. Field Condition Reports

6. Submittals.

a. Administrative Requirements and Submittal Procedures

b. Contractor’s Review

c. Coordination

7. Heavy Weather Plan.

8. Quality Requirements.

a. Referenced Standards

GENERAL REQUIREMENTS 010000 - 2 / 40

b. Minimum Quantity or Quality Levels

c. Quality Assurance and Qualifications

d. Permits, Licenses, and Certificates

e. Warranty of Construction

9. Product Requirements.

a. Product Requirements and Selection

b. Comparable Products and Substitutions

c. Product Delivery, Storage, and Handling

d. Product Warranties

10. Execution.

a. Examination

b. Construction layout

c. Installation

d. Cutting and patching

e. Government-Installed Products

f. Confined Spaces

g. Progress cleaning

h. Start and Adjust

11. Construction Waste Management and Disposal.

a. Performance Requirements and Procedures

b. Records and Reports

c. Project Conditions

12. Closeout Procedures.

a. Final completion procedures

b. Record Documents

c. Operation and Maintenance Manuals

d. Warranties

e. Equipment Decommissioning & Enrollment

f. Demonstration and Training

g. Final cleaning, including pest control

h. Repair of the Work

1.1 PROJECT SUMMARY

Project Identification: Relocate Library Special Collection Waesche Hall, Project Number 22020230.

1. Project Location: US Coast Guard Academy, 15 Mohegan Avenue, New London, Connecticut, 06320.

B. Project Description: The project is defined by the Contract Documents and consists of all work, including all equipment, materials, labor and supervision, necessary to construct within Waesche Hall at the U.S. Coast Guard Academy; one new high density stack space for storage of the Library’s Special Collection (rare books and multi-media archival materials) and one new mechanical room on the first floor. The new Special

GENERAL REQUIREMENTS 010000 - 3 / 40

Collection archival space shall be 2-hour fire rated with controlled temperature, moisture, and lighting. The new mechanical room shall be a 1-hr fire rated space.

1. Base Bid:

a. Work consists of the removal of existing walls, doors, ceilings, flooring and

MEP systems, and the provision of interior gypsum board partitions, shaft walls and ceiling assemblies, flooring, doors and door frames, electrical lighting, power and data, mechanical ductwork/equipment, and new paint.

b. Work includes the provision of new fiber optic cable from the basement of Chase Hall C Annex (data closet C036) to the ground floor of Waesche Hall (room 017). All cables shall be run through existing conduit between buildings.

c. Construction work includes alterations to the second-floor breakroom (room

220) kitchenette to include relocating a sink and base cabinet, new power receptacles and the provision of a new data cabinet, fiber, cabling, and data switches.

d. Second floor work also includes the removal of the existing special collection metal wire enclosure (located in Library space - room 200) and all associated structural framing and mechanical fasteners (floor & ceiling mounted). Note, this work shall only be performed AFTER; the new special collection space (room 117) is completed, and the high-density shelving system is installed, and the collection of rare books and media materials are moved from the second floor into the new special collection room 117.

The Owner shall move the special collection materials into the new space upon its completion. The Contractor shall coordinate the scheduling of the second-floor special collection enclosure removal work with the COR.

2. Option Item:

a. Provision of new high density (mobile storage units) shelving system as specified.

C. Coordination with Occupants:

1. The work shall be conducted by the contractor to provide the least possible interference to the activities of government personnel.

2. Government will occupy the site and parts of the building, as well as adjacent buildings, during entire construction period, with the exception of areas under construction. The contractor shall schedule and perform the work so as not to interfere with the Government’s operations and shall cooperate with Government during construction operations to minimize conflicts and facilitate Government usage.

GENERAL REQUIREMENTS 010000 - 4 / 40

3. Existing utility system shall not be interrupted except for scheduled outages for utility tie-ins, unless approved by the Chief, Construction and Engineering.

Submit request to the Contracting Officer’s Representative (COR) at least 72 hours in advance of proposed utility interruptions and obtain written permission before proceeding with utility interruptions.

4. Protect existing building systems and components to remain from damage including carpet, ACT, library books and shelving, wall mounted decorations (pictures and paintings) and all furnishings (desks, tables, and chairs).

D. Access to Site:

1. During the bid period Contractors should visit the site during the scheduled site visit listed in the invitation to bid. Additional site visits for further investigation for bidding may be arranged by contacting Facilities Engineering.

2. After contract award the Contractor must provide the required Payment and Performance Bonds, Insurance Certificate, attend the pre-construction meeting, and receive the Notice to Proceed; prior to proceeding with any on-site work.

3. Review the Submittal Register and the specification section for submittals that must be approved prior to the beginning of the on-site work. At a minimum, the Division 1 and 2 submittals must be approved prior to beginning of the on-site work.

a. Reminder that physical site work cannot begin until ALL required pre-construction submittals have been submitted, reviewed, and approved.

4. During the construction period the Contractor shall have limited use of premises for construction operations as indicated on Drawings, including use of the site as specified by the Contracting Officer.

5. The contractor shall have a representative and any required equipment and personnel on base to receive all construction material for the project. Contractor’s construction material shall NOT be shipped to or received by U.S. Coast Guard personnel and government equipment may not be used for unloading or delivery of contractor’s materials to the work site. Contractor shall coordinate material deliveries and construction schedule so as to minimize quantities and time materials are stored on base due to space restrictions.

6. The contractor will not be permitted to park adjacent to the work site, but one parking space will be assigned near the work site, additional spaces will be located in the ‘J’ parking lot south of Roland Hall and/or Eagle Drive along the waterfront. The contractor will be assigned an area near the site for storage of material but not necessarily adjacent to the building.

7. The Contractor shall coordinate with the COR to designate the locations for staging construction material and establishing the work areas.

8. Keep roadways, driveways, loading areas, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles

GENERAL REQUIREMENTS 010000 - 5 / 40

at all times. Do not use these areas for parking or storage of materials, unless approved by the COR.

9. The contractor’s use of the building is limited to the immediate project site and adjacent areas as required for the work. The contractor shall not obstruct existing corridors, means of egress, or emergency exits and shall take all precautions necessary to protect the building and its occupants during the construction period.

a. If the contractor needs to temporarily close an emergency exit, they shall provide a revised building evacuation plan and signage that meets code and provides for the safe evacuation of the building occupants in an emergency.

10. The contractor shall maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

11. Most buildings and project areas at the USCGA have Water and Electric Utilities available for use by the contractor. If the existing utilities are unavailable or inadequate for the contractor’s equipment or needs, then the contractor shall provide their own utilities as necessary to complete the project at no additional cost to the government.

12. The Contractor shall verify the location of existing underground utilities via independent locating service, hand digging, test pits, or other means to avoid damage to existing utilities within the vicinity of the construction project. Please note; “Call Before You Dig“ (CBYD) does NOT provide locating/marking services for Academy-owner utilities (e.g. water, sanitary sewer, storm drainage, electrical, steam, chilled water, etc.).

E. Work Restrictions:

1. All construction operations shall be performed between the hours of 7:00 am and 4:00 pm local time, Monday through Friday. Submit request to the COR at least 72 hours in advance for permission to work outside the normal working hours or on Saturdays, Sundays, or federal holidays.

a. Blackout dates when no work shall be performed on base; Commencement week, R-Day (Fourth Class Reports), Parents’ Weekend (week of September 20-22, 2024 - Friday thru Sunday), Homecoming (Week of Oct 19, 2024 -Friday thru Sunday). Confirm with COR the exact dates of these events and any other dates that work on base is restricted.

2. The USCGA is a limited smoking base. Coordinate with COR for copy of the smoking area policy and site plan showing the four (4) authorized smoking areas.

3. Sanitation Facilities: The contractor shall provide temporary toilet, wash facilities, and drinking water for use by contractor’s personnel. Use of toilet facilities within the building by contractor personnel is not permitted.

4. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Government occupancy with Government.

GENERAL REQUIREMENTS 010000 - 6 / 40

a. Obtain COR’s written permission before proceeding with disruptive operations.

5. The contractor shall contact the COR prior to the start of any work.

F. Safety Precautions:

1. All contractors, site supervisors, foremen, mechanics, and laborers are required to have completed a course of at least ten hours in duration in construction safety and health approved by the federal Occupational Safety and Health Administration (OSHA 10 card) within the past four (4) years.

2. The contractor shall hold a weekly job site safety meeting with focus on safe work practices and recognizing and preventing hazards on a construction site.

a. Contractor shall submit a construction Safety and Health Plan.

3. These construction documents and the construction work hereby contemplated shall be governed at all times by applicable provisions of federal regulations, including, but not limited to, the current edition, with the latest amendment(s) of William-Steiger Occupational Safety and Health Act of 1970 (OSHA), Public Law 91-596; Part 1926 - Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of Federal Regulations (29 CFR Part 1926).

4. Tag/Lock Out of mechanical and electrical equipment: All mechanical or electrical equipment that need to be taken offline (temporarily or permanently) shall be coordinated with COR 72 hours in advance. Equipment requiring tag/lock out shall only be conducted with USCGA Public Works personnel present. All equipment tagged/locked out shall be done so that the contractor and USCGA each have their own tags and locks in place. Equipment shall not be brought back online unless USCGA Public Works personnel are present.

Coordinate with COR 72 hours in advance of restoring equipment to service.

5. The contractor shall notify and obtain a hot work permit from the base Damage Control Senior Chief or Duty Engineer via the COR at least 24 hours prior to the start of any construction practices which may affect or impair any fire protection system or which may present a fire hazard (i.e., sanding, welding, grinding, applying hot tar, burning and utilizing of any flame producing device). The contractor shall have and maintain an appropriate functioning fire extinguisher in the work area, for the type of work being done and the materials present. The contractor shall comply with OSHA, NFPA, and base fire and safety regulations.

a. The Damage Control Senior Chief or Duty Engineer can silence or isolate all or part on the fire alarm (FA)/mass notification system (MNS). If the contractor requires access to modify, add to, relocate, etc. any part of the existing FA/MNS systems the work must be performed by a technician certified and authorized by the respective system manufacturer. FA is Notifier (out of New Haven, CT area) and MNS is Signal Communications (out of Massachusetts).

6. Protective scaffolding, work scaffolding, and staging where required for safe entry and egress from building entrances and/or performance of the work shall be

GENERAL REQUIREMENTS 010000 - 7 / 40

installed per an approved scaffolding plan signed and sealed by a qualified professional engineer.

G. Project Site Maintenance:

1. The contractor shall perform daily clean-up of work site, dumpsters and storage area. All dumpsters shall be covered and watertight.

2. The contractor shall take action to prevent the spread of construction dust and paint/topping material fumes to the occupied areas of the building, at all times.

a. Provide temporary dustproof partitions and temporary enclosures to limit dust, dirt, fumes, and noise migration and to separate occupied areas from construction areas.

3. The contractor shall be responsible for the protection of all government property during the construction project, and shall be required to hire a professional cleaner at the completion of the project to thoroughly clean those area(s) of the building contaminated/soiled by construction operations, dust and debris, restoring the affected area(s) to original condition.

4. The contractor shall also protect plants, shrubs, fences, and structures within the construction area.

1.2 CONTRACT MODIFICATION PROCEDURES

A. Government-Initiated Proposal Requests:

1. Contracting Officer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

2. Proposal requests issued by Government are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

3. Within 5 business days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change. Provide cost breakdown and revised schedule as required by the contracting officer.

B. Contractor-Initiated Proposals:

1. If latent, changed, or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change to the Contracting Officer.

2. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

GENERAL REQUIREMENTS 010000 - 8 / 40

Provide cost breakdown and revised schedule as required by the contracting officer.

3. For change order proposals, use contractor’s standard form.

C. Change Order Procedures:

1. On Government's approval of a Work Changes Proposal Request, Contracting Officer will issue a Change Order for signatures of Contracting Officer and Contractor.

1.3 PAYMENT PROCEDURES

A. Schedule of Values:

1. Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

2. Submit the schedule of values to Contracting Officer at earliest possible date, but no later than 10 calendar days after receipt of notification of contract award, or 30 days before the date scheduled for submittal of initial Applications for Payment, whichever is earlier.

3. Use Project specifications table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section. Provide a line item for Closeout Documents.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts, where appropriate.

a. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity.

6. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

B. Applications for Payment:

1. The Contractor shall provide closeout documents line item on the Schedule of Values equal to 10% of the Contract amount on contracts under $100,000 and $10,000 or 5% of the Contract amount, whichever is greater, on contracts of $100,000 or more. All closeout documents must be received and approved by the COR before any payment are made on this line item.

2. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by COR and paid for by Government.

GENERAL REQUIREMENTS 010000 - 9 / 40

3. Application for Payment Forms: Use forms provided by Contracting Officer or AIA form acceptable to Contracting Officer for Applications for Payment.

4. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor.

5. Recycled Materials: Include in Application for Payment credit amounts for cash value of recycled scrap metal. Provide copy of weight ticket and cash value receipts of material. Provide credit on the first invoice after delivery of material to recycler, but no later than request for final payment.

6. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment. When an application shows completion of an item, submit conditional final or full waivers.

7. Application for Payment at Substantial Completion: After issuing the Notice of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the work claimed as substantially complete.

8. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following; Evidence of completion of Project closeout requirements. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid. Updated final statement, accounting for final changes to the Contract Sum. Evidence that claims have been settled.

1.4 PROJECT MANAGEMENT AND COORDINATION

A. Contact Information:

1. The contractor shall submit, within 10 calendar days of receipt of notification of contract award or 5 business days of Notice to Proceed (NTP) which every is less, a Standard Form 1413-13b Statement and Acknowledgement for all entities performing subcontract work on the project.

2. The contractor shall submit, within 10 calendar days of receipt of notification of contract award or 5 business days of NTP which every is less, a list of the contractor’s principal staff assignments, including Project Manager, Site Superintendent, and other key personnel in attendance at project site. Identify individuals, their title, their duties and responsibilities; list addresses and telephone numbers, including home, office, cellular telephone numbers and e-mail addresses. The Project manager and the site superintendent shall be the points of contact for the Contracting Officer and the COR. The Government further designates the Project Manager as the Key point of contact. The Project Manager, Superintendent, and all designated alternates shall be able to read, write, speak, and understand English. Additionally, the Contractor shall promptly notify the Contracting Officer of any change or replacement of the Project Manager or the

GENERAL REQUIREMENTS 010000 - 10 / 40

Site Superintendent. The Contractor shall provide an updated list of other key personnel on site within 24 hours of any changes.

B. Employee Identification:

1. Any person visiting or working on-site is required to present a government approved photo identification to gain access to the property. Contractor’s employees visiting or working on-site at Government facilities shall wear an identification badge or clothing that, at a minimum, displays the Contractor’s company name. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent.

C. Employee Conduct and Removal for Misconduct or Security Reasons:

1. Employee Conduct: Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “of limits” areas, possession of weapons, etc.)

when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall be professional. The Project Manager and Superintendent shall ensure Contractor employees understand and abide by Government established rules, regulations, and policies concerning safety and security.

2. Removing Employees for Misconduct or Security Reasons: The Government may, at its sole discretion remove or direct the Contractor to remove any Contractor employee from Government facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Office or the COR will provide the Contractor with a written explanation to support any removal or request to removal an employee.

D. General Coordination Procedures:

1. Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the work.

Coordinate construction operations, included in different sections that depend on each other for proper installation, connection, and operation.

2. Sequence the activities as required to obtain the best results.

3. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair. Make adequate provisions to accommodate items scheduled for later installation.

4. Where necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination.

5. Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, GENERAL REQUIREMENTS 010000 - 11 / 40 where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

6. Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work.

7. Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

8. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

9. Contractor shall be required to have a full-time superintendent on site while contractor personnel or sub-contract personnel conduct work, or to receive material deliveries.

10. Inspect material or equipment immediately upon delivery and again prior to installation. Reject damaged and defective items.

E. Requests for Information (RFIs):

1. Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified to the COR with a copy to the Contracting Officer.

2. Include in the RFI the project name and number, date, RFI number, numbered sequentially, a detailed legible description of item needing information or interpretation and the contractor’s suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI; include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

3. Allow (2) two business days for Government response for each RFI. RFIs received by Government after 1300 (1:00 p.m.) will be considered as received the following working day.

F. Project Meetings:

1. The COR will schedule and conduct meetings and conferences at project site unless otherwise indicated. The Contractor will record and distribute the project meeting minutes to each party present and to parties requiring information.

The Contractor shall distribute the meeting minutes within two day after the meeting. The COR shall review the minutes, and make changes as necessary.

2. Preconstruction Conference: Contracting Officer or COR will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Government, but no later than (15) fifteen calendar days after execution of the Award.

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3. Authorized representatives of Government; Contractor and its superintendent;

major subcontractors; suppliers; and other concerned parties shall attend the preconstruction conference. Participants at the conference shall be familiar with project and authorized to conclude matters relating to the work.

4. Progress Meetings: COR will conduct progress meetings at weekly intervals.

The Contractor will record and distribute the progress meeting minutes to each party present and to parties requiring information. Review progress since the last meeting. Review items of significance that could affect progress. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

Progress Meeting Minutes shall include the following:

a. Project Name, Meeting Date, and List of Attendees,

b. Project Status(i.e. items On-Time/Ahead-of-Schedule/Behind-Schedule),

c. Submittal and RFI Status,

d. Previous Outstanding Contractor Concerns/Issues

e. Previous Outstanding USCGA Concerns/Issues

f. Progress/Schedule

g. New Contractor Concerns/Issues

h. New USCGA Concerns/Issues

1.5 CONSTRUCTION PROGRESS DOCUMENTATION

A. Contractor’s Construction Schedule:

1. The contractor shall prepare the construction schedule. The construction schedule shall be submitted within 10 calendar days of receipt of notification of contract award or 5 calendar days of NTP which every is less, and shall be a comprehensive, fully developed, horizontal Gantt-chart type construction schedule. Extend from date established for NTP to date of final completion.

Include any constraints and work restrictions (i.e. holidays, government scheduled events, etc.), phasing, work performed by the government, staging of construction for major portions of the work, and milestones. Subdivide schedule into sufficient number of work activities to accurately display the work schedule, sequence of work, activity duration, and interdependence of each activity. Clearly show the activities of the critical path.

a. Submit one (1) electronic copy in Microsoft Office Project software.

Submit updated electronic copies when the schedule changes.

2. Coordinate Contractor's construction schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports. Secure time commitments for performing critical elements of the Work from entities involved.

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B. Contractor’s Construction Schedule Updates: At by-weekly intervals, update schedule to reflect actual construction progress and activities. Issue updated schedule by close of business every other Thursday or (2) two days before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting, contractor modification, or other activity where revisions have been recognized or made and issue updated schedule.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate completion percentage for each activity.

C. Daily Construction Reports: Prepare a daily construction report recording events at Project site including the following; list of subcontractors and personnel, high and low temperatures and general weather conditions, accidents, stoppages, delays, shortages, and losses. Orders and requests of authorities having jurisdiction, services connected and disconnected, equipment or system tests and startups.

1. Submit two (2) paper copies or one electronic copy daily by 0800 (8:00 am) the following work day.

D. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information (RFI); include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

1. Submit two (2) paper copies or one electronic copy at time of discovery of differing conditions.

1.6 SUBMITTALS

A. Administrative Requirements and Submittal Procedures

1. General: Prepare and submit submittals for the items listed in the Submittal Register Appendix D, in this Specification section, and as listed in individual Specification Sections and/or on drawings. Types of submittals and specific submittal requirements are indicated in individual Specification Sections.

a. Submittals shall be submitted using government furnished Coast Guard submittal forms.

b. Submittals may be electronic (preferred) or paper copies. Color charts, material samples, material profiles, etc. require physical submittals (i.e.

paint chips, fabric swatches, carpet samples, etc.).

1) Electronic Submittals: Submittals shall be sent electronically in

Adobe .pdf format to the Construction Project Manager/COR via e-mail with filled out Coast Guard Academy Submittal Form Cover

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Sheet in excel format. Provide a minimum of two (2) physical samples of preprinted color charts, material samples and profiles, etc.

2) Paper Submittals: Provide a minimum of five (5) copies of shop drawings, product data, etc. one (1) copy to be returned to the contractor and four (4) copies that will be retained by Chief, Construction and Engineering.

c. All submittals shall be provided to Chief, Construction and Engineering via the Construction Project Manager/COR in sufficient time and in such sequence to avoid delays in the work but no later than 21 calendar days after NTP and prior to starting on-site work. For scheduling purposes, the contractor shall assume the government review time of submittals to average ten (10) business days.

d. Contractor shall provide resubmittals to Chief, Construction and Engineering via the Construction Project Manager/COR within (10) ten business days of receipt of disapproved submittal.

2. Submit Shop Drawings, Product Data, Samples, Test Reports, and Maintenance Data for each type of product used on the project. Submit additional information as requested elsewhere in the specification and on the drawings.

3. Make all shop drawings accurately to a scale sufficiently large to show all pertinent features of the item and its method of connection to the work.

a. Modify manufacturer’s standard schematic drawings as necessary to provide additional information applicable to project. Manufacturers catalog sheets, brochures, diagrams, schedules, performance charts, illustrations, and other standard descriptive data shall be clearly marked to identify pertinent materials, products, or models.

4. Samples shall be of sufficient size and quantity to illustrate the functional characteristics of products or material, and a full range of color choices.

a. Specified product finishes, colors, and patterns shall be selected by the COR from the manufacturer’s full range unless noted otherwise.

b. Multiple finishes, colors, and patterns may be selected per product.

B. Contractor’s Review: All submittals shall be reviewed and checked for coordination with other Work of the Contract and for compliance with the Contract Documents, with corrections and field dimensions noted and marked with approval stamp by the contractor before submitting to the Government.

1. Stamp each submittal with a uniform, approval stamp. Include Project name and number, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the contract documents, and/or notification of any deviations from contract documents.

2. Contractor is responsible for reviewing shop drawings, product data, and samples prior to submission, verifying field measurements, field construction criteria, GENERAL REQUIREMENTS 010000 - 15 / 40 catalog numbers and similar data, and coordinating each submittal with requirements of work and /or contract documents.

3. Constructor’s responsibility for errors and omissions in submittals is not relieved by Chief, Construction and Engineering review of submittals.

4. Contractor’s responsibility for deviations in submittals from requirements of contract is not relieved by review of submittals unless Chief, Construction and Engineering gives written acceptance of specific deviation.

5. Begin no work that requires submittals until return of submittals with Chief, Construction and Engineering approval and initials or signature indicating review.

6. Submittals returned “approval as noted” are only approved if contractor and manufacturer concur with the comments, if not the submittal is rejected and must be resubmitted.

C. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Submit all submittal items required for each Specification Section concurrently.

2. Coordinate transmittal of submittals for related parts of the work so processing will not be delayed because of need to review submittals concurrently for coordination.

1.7 HEAVY WEATHER PLAN

A. Hurricane / Storm Conditions are levels of preparedness attained through the completion of specific tasks prior to the arrival of a hurricane / storm. The intent is to reduce the Academy’s exposure to damage, allowing return of service as rapidly as possible after the hurricane / storm passes.

B. Weather Condition Four is the alert condition in which gale force winds (35 knots or greater) may be expected within 72 hours.

1. Contractors shall ensure they are aware of requirements for securing work site in preparation for storm (e.g., contractors, trailers, and equipment).

2. Contractors shall have hazardous waste picked up if necessary.

3. Contractors shall empty and secure temporary storage shed if in use.

C. Weather Condition Three is the readiness condition in which gale force winds (35 knots or greater) may be expected within 48 hours.

1. Contractors shall secure all construction sites.

2. Contractors shall have site dumpsters emptied.

3. Contractors shall have portable toilet facilities removed from the site.

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D. Storm Condition is set whenever winds in excess of 50 knots are forecast or experienced.

1. Contractors shall ensure they are aware of requirements for securing work site in preparation for storm (e.g., contractors, trailers, and equipment).

2. Contractors shall secure all possible missile hazards on construction sites.

3. Contractors shall have hazardous waste picked up if necessary.

4. Contractors shall have site dumpsters emptied.

E. Hurricane Condition is set whenever winds in excess of 63 knots are forecast or experienced. Follow same procedures as Storm Condition.

1.8 QUALITY REQUIREMENTS

A. Referenced Standards: If compliance with two or more standards is specified and the standards establish different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement. Refer conflicting requirements that are different, but apparently equal, to Architect or COR for a decision before proceeding.

B. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be the minimum provided or performed. The actual installation may comply exactly with the minimum quantity or quality specified, or it may exceed the minimum within reasonable limits.

C. Quality Assurance and Qualifications: All work performed on the project shall be done by a company or individual trained and experienced in installing, erecting, or assembling work similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance. Any types of work required to be performed by a licensed person as defined by Chapter 393 of the Connecticut General Statutes, shall be performed by persons licensed for such work or occupation.

1. Contractor shall employ personnel on this Project meeting the licensing and certification requirements of Chapter 393 of the Connecticut General Statutes for all work defined therein.

D. Permits, Licenses, and Certificates: For Government's records, submit copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee payments, judgments, correspondence, records, and similar documents, established for compliance with standards and regulations bearing on performance of the Work.

E. Warranty of Construction: Provide Contractor’s warranty letter, in which the contractor warrants the work performed under this contract for a period of 1 year, or longer if required by the specifications, from date of substantial completion or final acceptance of

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the work, whichever is appropriate. The Contractor certifies that the work conforms to the contract requirements, is free of any defect in equipment, material, or workmanship performed by the Contractor or any subcontractor or supplier at any tier. Should any defect develop during the warranty period the Contractor agrees to repair or replace any defects in material, workmanship, or arrangement, as well as any other work affected in correcting such defects, and correct the defect(s) without expense to the government.

Warranty shall also comply with FAR’s clause “Warranty of Construction”. The warranty letter shall also include the follow:

1. Project name and number.

2. Established start date of warranty period.

3. Warranty period.

4. Be signed by a person authorized to sign legal documents on behalf of Contractor.

1.9 PRODUCT REQUIREMENTS

A. Product Requirements and Selection: Provide products that comply with the Contract Documents, are undamaged and, unless otherwise indicated, are new at time of installation.

1. Provide products complete with accessories, trim, finish, fasteners, and other items needed for a complete installation and indicated use and effect.

2. Product: Where Specifications name a single manufacturer and product, provide the named product that complies with requirements. Comparable products or substitutions for Contractor's convenience may be considered, unless otherwise indicated.

3. Basis-of-Design Product: Where Specifications name a product, or refer to a product indicated on Drawings, and include a list of manufacturers, provide the specified or indicated product or a comparable product by one of the other named manufacturers. Drawings and Specifications indicate sizes, profiles, dimensions, and other characteristics that are based on the product named. Comply with requirements in "Comparable Products" for consideration of and to obtain approval for use of an unnamed product by one of the other named manufacturers.

4. Or Equal: For products specified by name and accompanied by the term "or equal," or "or approved equal," or "or approved," comply with requirements in "Comparable Products" to obtain approval for use of an unnamed product.

COR’s decision will be final on whether a proposed product is equal.

5. Visual Selection Specification: Where Specifications include the phrase "as selected from manufacturer's full range" or similar phrase, select a product that complies with requirements. COR will select color, gloss, pattern, density, or texture from manufacturer's product line that includes both standard and premium items.

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B. Comparable Products or Substitutions: Government will consider Contractor's request for comparable product or substitution when the following conditions are satisfied.

1. Evidence that the proposed product does not require revisions to the Contract Documents, that it is consistent with the Contract Documents and will produce the indicated results, and that it is compatible with other portions of the Work.

2. Detailed comparison of significant qualities of proposed product with those named in the Specifications. Significant qualities include attributes such as performance, weight, size, durability, visual effect, and specific features and requirements indicated.

3. COR’s decision will be final on whether a proposed product or substitution is equal and approved.

C. Deliver, store, and handle products using means and methods that will prevent damage, deterioration, and loss, including theft and vandalism. Comply with manufacturer's written instructions.

1. Schedule delivery to minimize long-term storage at Project site and to prevent overcrowding of construction spaces.

2. Deliver products to Project site in an undamaged condition in manufacturer's original sealed container or other packaging system, complete with labels and instructions for handling, storing, unpacking, protecting, and installing.

3. Inspect products on delivery to determine compliance with the Contract Documents and to determine that products are undamaged and properly protected.

4. Store products to allow for inspection and measurement of quantity or counting of units.

5. Store product off the ground and comply with product manufacturer's written instructions for temperature, humidity, ventilation, and weather-protection requirements for storage.

D. Provide manufacturer's standard or customized form product warranties, without monetary limitation, in which manufacturer agrees to repair or replace the manufactured products that fail in materials or workmanship within specified warranty period.

Warranties specified in other Sections shall be in addition to, and run concurrent with, other warranties required by the Contract Documents. Manufacturer's disclaimers and limitations on product warranties do not relieve Contractor of obligations under requirements of the Contract Documents.

1.10 EXECUTION

A. Examination:

1. Existing Conditions: The existence and location of underground and other utilities and construction indicated as existing are based on the Academy Master Utility Plan and existing building drawings and are approximate and not

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guaranteed. Before beginning work, investigate and verify the existence and location of underground utilities, mechanical and electrical systems, and other construction affecting the Work.

a. Before starting any excavation work, use a private utility location service to locate all underground utilities in the construction area.

b. Before construction, verify the location and points of connection of utility services.

c. Before construction, verify the location and invert elevation at points of connection of sanitary sewer, storm sewer, and water-service piping;

underground electrical services, and other utilities.

2. Furnish information to COR that is necessary to adjust, move, or relocate existing utility poles, lines, services, or other utility appurtenances located in or affected by project construction. Coordinate with authorities having jurisdiction.

3. Existing Utility Interruptions: Do not interrupt utilities serving any facilities unless permitted in writing by the COR and only after arranging to provide temporary utility if required by COR.

a. Notify COR not less than (72) hours in advance of proposed utility interruptions.

b. Do not proceed with utility interruptions without COR’s written permission.

4. Field Measurements: Take field measurements as required to fit the Work properly. Recheck measurements before installing each product. Where portions of the Work are indicated to fit to other construction, verify dimensions of other construction by field measurements before fabrication. Coordinate fabrication schedule with construction progress to avoid delaying the Work.

5. Space Requirements: Verify space requirements and dimensions of items shown diagrammatically on Drawings.

6. Immediately on discovery of the need for clarification of the Contract Documents, submit a request for information (RFI) to the Contracting Officer. Include a detailed description of the issue encountered, together with recommendations for a solution.

B. Construction Layout Verification: Before proceeding to lay out the Work, verify layout information shown on Drawings, in relation to the property survey and existing benchmarks. If discrepancies are discovered, notify Contracting Officer and COR promptly.

C. Installation:

1. Locate the Work and components of the Work accurately, in correct alignment and elevation, as indicated.

a. Make vertical work plumb and make horizontal work level.

b. Where space is limited, install components to maximize space available for maintenance and ease of removal for replacement.

GENERAL…