3-City Wide SW RR Solicitation.pdf

Invitation to Bid

Solicitation Response IFB# 2026-040-RC-06

Subject: City-Wide Sidewalk Removal & Replacement

Issue Date: 5/4/2026

Due date: 6/3/2026 at 2:00 PM CST

Table of Contents Article I. Executive Summary and Exhibits

1.1 Executive Summary

1.2 Exhibits

Article II. Administrative Information

2.1 Schedule of Events

2.2 Inquiries:

2.2.1 Important Notes & Contact

2.2.2 Prohibited Communications

2.3 General Requirements for Solicitation Response

2.3.1 Solicitation Response Format and Deadlines

2.3.3 Alterations, Modifications, Withdrawals

2.4 Scope of Work

Article III. Evaluation and Award

3.1 Selection Criteria

3.2 Scoring Methodology

3.3 Contract Award & Terms of Contract

3.3.1 Contract Award

3.3.2 Terms of Contract

3.4 New Vendor Packet

3.5 Non-Appropriation

Article IV. Required Respondent Information

4.1 Solicitation Response Form

4.2 Respondent Information

4.2.1 Company Profile

4.2.2 Demonstration of Experience

4.3 List of Machinery and Equipment

4.4 Litigation History

4.5 References

4.6 Deviation or Compliance

4.6.1 Deviation

4.6.2 No Deviations

4.7 Cooperative/ Interlocal Purchasing

4.8 Conflict of Interest Questionnaire

4.9 Subcontractors

Article V. Bid

Article VI. Standard Terms and Special Conditions

6.1 Standard Terms and Special Conditions

6.1.1 Labor, Materials, and Time

6.1.2 OSHA Compliance

6.1.4 Amendments, Rejections, and or withdrawals

6.1.5 Irregularities

6.1.6 Evaluation, Offer Period and Contract Award

6.1.7 Affirmations and Solicitation Acceptance

6.1.8 Open Records

6.1.9 Contract Responsibility

6.1.10 Public Disclosure

6.1.11 Remedies

6.2 Insurance and Bonds

6.2.1 Required Insurance Coverages

6.2.2 Performance and Payment Bond Amounts

6.3 Disclosure of Interested Parties

Article VII. Submission Checklist

This document includes hyperlinks (in blue) for reference

Article I. Executive Summary and Exhibits

1.1 Executive Summary

The City of Hutto, Texas, a Home Rule Municipality, is soliciting sealed bids from qualified contractors for furnishing all labor, supervision, materials, tools, equipment, and incidentals necessary for the removal and replacement of approximately 792 square yards of sidewalk and four (4) Americans with Disabilities Act (ADA)-compliant standard curb ramps at various locations throughout the City.

Each BID must be accompanied by Bid Security made payable to the City of Hutto in an amount of five percent (5%) of BIDDER's total Bid amount in the form of a certified or cashier's check on a state or national bank or an acceptable Bid Bond issued by a reliable surety company as a guarantee that the Bidder, if selected, will enter into a contract and execute the required Performance and Payment Bonds within ten (10) days after notice of award.

The City of Hutto will consider bids from business entities that demonstrate the ability to complete the Project within the guidelines of this solicitation, following all applicable federal, state, and local rules, laws, and regulations and the terms and conditions contained in Exhibit B. Respondent must execute Exhibit A and complete other items listed on the Submission Checklist to be considered for award.

1.2 Exhibits

Exhibit A – General Affirmations and Solicitation Acceptance Exhibit B – Standard Purchasing Terms and Conditions Exhibit C – Project Map and Dimensions Exhibit D – Construction Details Exhibit E – Erosion, Sediment, and Tree Protection Notes

Article II. Administrative Information

2.1 Schedule of Events

The dates provided represent a tentative schedule of events related to this solicitation.

The City of Hutto reserves the right to modify these dates before the deadline for submission of Solicitation Responses upon notice being posted on the City website and its Vendor Connection website, Bonfire.

https://hutto365-my.sharepoint.com/personal/sabrina_manning_huttotx_gov/Documents/Sabrina's%20Working%20Files/PURCHASING/BID%20Docs/IFB#%202025-040-RC-05%20%20Mills%20&%20Overlay/Exhibit%20C-%20SW%20&%20Proj%20Details.docx https://www.civcastusa.com/

Schedule of Events

Event Deadline

Solicitation Issuance 5/4/2026

Pre-Bid Conference (optional) 2:00 pm 5/13/2026

Deadline for Question Submittal 5:00 pm 5/27/2026

Anticipated Addenda Release, if applicable.

5/29/2026

Deadline for Bid Submission 2:00 pm 6/3/2026

Notice of Intent to Award 6/4/2026

Tentative Award Date 6/18/2026

2.2 Inquiries:

2.2.1 Important Notes & Contact

Question deadline is 5/27/2026 at 5:00 PM CST. Any question submitted after this time will not be answered.

Any questions, clarifications, concerns or requests for general information should be submitted in writing via Bonfire

Solicitation documents may be examined or obtained electronically at the City’s Bid postings website and its Vendor Connection website, Bonfire. All addenda will be posted on the City’s Bid postings website and its Vendor Connection website. It is the sole responsibility of the Respondent to check for Addenda.

Respondents are expected to examine all documents that make up this solicitation. Respondents shall promptly notify the City of any omission, ambiguity, inconsistency, or error they may discover upon reviewing the solicitation. The City assumes no responsibility for errors or misrepresentation that result from the use of incomplete submissions.

READ THIS SOLICITATION FULLY AND CAREFULLY. RESPONSES MUST BE

COMPLETE UPON SUBMISSION, INCLUDING ALL FORMS AND

ATTACHMENTS REQUIRED HEREIN. FAILURE TO STRICTLY COMPY WITH

https://www.civcastusa.com/ https://www.huttotx.gov/bids.aspx https://www.huttotx.gov/bids.aspx

THESE STATED TERMS OF SUBMISSION MAY RESULT IN REJECTION OF

THE SUBMISSION.

2.2.2 Prohibited Communications

Upon issuing this solicitation, except for written inquiries as outlined above, the City of Hutto, its representatives, or partners will not answer questions or otherwise discuss the content of this solicitation with any potential Respondent or their representative(s). Respondent agrees to rely solely on the written process outlined herein. Respondents who do not comply with the terms outlined in this section may be disqualified from this solicitation.

2.3 General Requirements for Solicitation Response

2.3.1 Solicitation Response Format and Deadlines

Respondents will need to create an account on Bonfire in order to be able to view and submit an electronic bid. All submissions must be completed before the provided “bid opening” date and time. Once the date and time has passed, the option to submit a bid will no longer be available.

HARD COPY, FAXED, OR E-MAILED PROPOSALS AND/OR LATE

SUBMISSIONS WILL NOT BE ACCEPTED.

2.3.3 Alterations, Modifications, Withdrawals

Submissions may be modified, altered, or withdrawn from consideration by notifying the point of contact listed herein, provided such notice is received before the deadline. No submission may be withdrawn after the date and time of opening without approval of the Purchasing Supervisor.

2.4 Scope of Work

The work generally consists of, but is not limited to:

• Demolition, removal, and lawful disposal of existing damaged sidewalk and appurtenant improvements;

• Site preparation, grading, and subgrade preparation as necessary for installation of replacement improvements;

• Construction of new concrete sidewalks, generally 4 feet in width, or matching existing widths where field conditions require;

• Construction of four (4) ADA-compliant curb ramps in accordance with City standard details, the Texas Accessibility Standards (TAS), and the Americans with Disabilities Act (ADA);

• Protection or adjustment of existing utilities and adjacent improvements as necessary;

• Furnishing and maintaining all traffic control devices, barricades, warning signs, pedestrian accommodations, and safety measures required for the duration of the work;

• Notification and coordination with residents or occupants adjacent to identified work areas prior to construction activities;

• Backfill, restoration, and revegetation of disturbed rights-of-way in accordance with City of Hutto Erosion, Sediment, and Tree Protection Notes; and

• Final cleanup and restoration of all work areas.

Bid Items and Basis of Payment Bids shall be submitted on a unit price basis as provided in the Bid Form:

• Sidewalk Removal and Replacement — Price per Square Yard

• ADA Standard Ramp Removal and Replacement — Price per Each Ramp

Unit prices shall include all labor, materials, equipment, demolition, disposal, traffic control, erosion controls, restoration, and incidental work necessary to complete each bid item.

Contractor Requirements Contractors are strongly encouraged (or required, if preferred) to visit the project sites prior to submitting a bid to familiarize themselves with existing conditions. Submission of a bid shall constitute acknowledgment that the contractor has examined the project conditions and can perform the work as specified.

All bidders must be registered with the City of Hutto. Contractor registration requirements may be found at www.huttotx.gov/ROW.

All work shall be performed in accordance with:

• City of Hutto standards and specifications

• Applicable TxDOT standards, where referenced

• Texas Accessibility Standards (TAS)

• Americans with Disabilities Act (ADA) requirements

• Applicable federal, state, and local laws, ordinances, and safety regulations

The Contractor shall obtain and comply with all required permits, inspections, and approvals necessary for performance of the work.

The City reserves the right to reject any or all bids, waive informalities, and award to the lowest responsive and responsible bidder as determined to be in the City’s best interest.

Work is expected to be completed within 60 calendar days of Notice to Proceed.

http://www.huttotx.gov/ROW

Article III. Evaluation and Award

3.1 Selection Criteria

Solicitation Responses shall be consistently evaluated and scored by the following criteria:

(a) Responsiveness (pass/fail) o All requested documentation o Licensing, bonding and insurance

(b) Responsibility (pass/fail) o Valid license for work o Demonstration of experience o References o Adequate staffing & equipment

(c) Price (100%) o Lowest Total Bid

3.2 Scoring Methodology

The City of Hutto assembles an evaluation committee to evaluate each Solicitation Response. Each evaluator shall complete one Bid Form for each Solicitation Response and evaluate those responses against the requirements of this solicitation.

Bids shall be evaluated based on a reasonable assessment of the submitted price and consider such factors as the confirmation of experience and references.

Evaluators may seek the advice of legal counsel and/or subject matter experts if they need help understanding information in a Solicitation Response or require additional technical assistance.

3.3 Contract Award & Terms of Contract

3.3.1 Contract Award

The City of Hutto intends to award one contract under this solicitation. An award notice will be sent to the selected Respondent upon selection. Work is expected to be completed within 60 calendar days of Notice to Proceed.

3.3.2 Terms of Contract

The City of Hutto intends to award one (1) Contract for the products and services requested under this Solicitation. Any Contract resulting from this Solicitation shall be effective from the date of execution until September 30, 2026. The

City of Hutto may, at its discretion and in compliance with applicable laws, extend the contract term upon mutually agreement of the parties

Note: Solicitation Responses are subject to the Texas Public Information Act.

3.4 New Vendor Packet

If selected for award, the vendor agrees to provide the City with a completed New Vendor Packet before the commencement of any performance required under an Agreement. Completed New Vendor Packets must be submitted to the Purchasing Supervisor via email at procurement@huttotx.gov.

3.5 Non-Appropriation

Respondent hereby acknowledges and agrees that any contract resulting from this solicitation reflects a commitment of the City's current revenues only and that the City shall have the right to terminate any Contract at the end of any City fiscal year if the City Council does not appropriate sufficient funds. The City may affect such termination by providing written notice at the end of its current fiscal year. Provide timely notice to maintain the City's ability to perfect termination.

Article IV. Required Respondent Information

4.1 Solicitation Response Form

By signing and submitting the solicitation response, Respondent acknowledges that they have inspected the specifications, are capable and willing to perform and/or provide the required services and/or products and shall complete this project within the amount of time and dollar amount specified. The undersigned certifies that the prices contained in this Proposal have been carefully checked and submitted as correct and final. All unit prices include the cost of delivery. The undersigned is authorized to bind themselves or the entity they represent to a contract.

☐ An individual proprietorship

☐ A partnership

☐ A corporation chartered under the laws of the State of _________________, acting by its officers pursuant to its by-laws or a resolution of its Board of Directors.

Signature:

Printed Name:

Title:

mailto:procurement@huttotx.gov

Date:

4.2 Respondent Information

4.2.1 Company Profile

Company Name:

and D/B/A:

Phone:

Fax:

If there is no toll-free number, does the company accept collect calls? ☐ Yes ☐ No

Contacts:

Corporate Contact for this Proposal:

Name:

Address:

City, State, Zip:

Phone: Fax:

E-mail:

Website:

If local contact is the same as corporate contact, check here ☐

Local Contact for this Proposal:

Name:

Address:

City, State, Zip:

Phone: Fax:

E-mail:

Website:

Number of years the company has been in business under this name:

Other company names used with dates, from/to:

4.2.2 Demonstration of Experience

Years in business under present business name:

Total years of experience in work of the type called for in this contract:

List in table below the contracts of similar scope and scale to the City’s IFB has your organization completed (attach additional pages as necessary). List most recent

FIRST:

Contract Amount

Type of Work Completion

Date Owner’s Name & Contact

Info

List in the table (attach additional pages as necessary) below what contracts your organization currently has:

Contract Amount

Type of Work Completion

Date Owner’s Name & Contact

Info

If you have any additional experience or work that you would like to submit, please provide separate additional documentation upon submittal.

Have you ever failed to complete any contract awarded to you?

☐ Yes☐ No

If “Yes”, state where and why.

Are you at present in any major litigation or lawsuits involving work of any type?

☐ Yes☐ No

If “Yes”, explain:

Explain in detail the manner in which you have inspected the work proposed in this contract:

4.3 List of Machinery and Equipment

If applicable- It is required that a Contractor be able to perform the Scope of Work of the solicitation. It is represented as part of this solicitation response that the below listed equipment is available for use on the work covered by the Scope of Work.

(Attached additional pages as necessary.)

As a part of the solicitation response evaluation, a team from the Public Works Department may inspect the availability and capability of the equipment of the Contractor submitting the winning solicitation response.

Units Types of Equipment

4.4 Litigation History

At its discretion, the City of Hutto's Finance Department may review a Respondent's pending or history of litigation as part of the evaluation process. Any awaiting litigation or litigation history deemed, in the sole discretion of the City of Hutto, to demonstrate unsatisfactory performance, adversarial or contentious demeanor, or significant failure(s) to meet contractual obligations may be grounds for disqualification under this solicitation.

4.5 References

Respondent shall submit a list of at least three (3) references for which Respondent has provided like products or services. References will include contact name and phone number. Solicitation response submitted without three references may be disqualified from consideration. Central Texas area references are preferred.

Company:

Contact name: Phone number:

Email:

Company:

Contact name: Phone number:

Email:

Company:

Contact name: Phone number:

Email:

4.6 Deviation or Compliance

4.6.1 Deviation

In the event the undersigned Respondent intends to deviate from the general term, conditions, special conditions, or specification contrary to those listed in the “Terms and Conditions” and other information attached hereto, all such deviations must be LISTED IN THIS SECTION, with complete and detailed conditions and information also being attached (attach additional pages as necessary.)

4.6.2 No Deviations

In the absence of any deviation entry in this section, Respondent assures the City of Respondent’s compliance with the Terms, Conditions, Specifications, and information contained in this solicitation.

Deviatio n

Deviation Title

RFP Reference (related to the deviation) Detailed Deviation Description

Deviatio n

Deviation Title

RFP Reference (related to the deviation) Detailed Deviation Description

4.7 Cooperative/ Interlocal Purchasing

Authority for local governments to contract with one another to perform certain governmental functions and services, including but not limited to purchasing functions, is granted under Government Code, Title 7, Chapter 791 Interlocal Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter F, Section 271.101 and Section 271.102.

Other governmental entities within the State of Texas may be extended the opportunity to purchase off of the City of Hutto’s IFB, with the consent and agreement of the successful Bidder and the City of Hutto. Such consent and agreement shall be conclusively inferred from the lack of exception to this clause in the Bidder’s submission. However, all parties indicate their understanding, and all parties hereby expressly agree that the City of Hutto is not an agent of, partner to, or representative of those outside agencies or entities and that the City of Hutto is not obligated or liable for any action or debts that may arise out of such independently-negotiated cooperative procurements.

Other governmental entities utilizing Interlocal agreements with the City of Hutto may desire but are not obligated, to purchase goods and services defined in this Bid from the successful Bidder. All purchases by governmental entities other than the City of Hutto will be billed directly to and paid by that governmental entity. The City of Hutto will not be responsible for the debts of other governmental entities. Each governmental entity will place its orders with the successful Proposer and be accountable for ensuring full compliance with the specifications.

The City of Hutto will notify the successful Bidder of its intent to award before other governmental entities may place orders.

Please indicate below if you permit other governmental entities to purchase from your agreement with the City of Hutto.

☐ Yes, others can purchase; ☐ No, only the City of Hutto can purchase.

Signature:

Printed Name:

Title:

Date:

List in the table any affiliated Cooperatives your organization currently is a part of:

Cooperative Name

Contract Category

Contract # Term

4.8 Conflict of Interest Questionnaire

Under Chapter 176 of the Local Government Code, the Respondent must complete a Conflict-of-Interest Questionnaire at Form CIQ (Conflict of Interest Questionnaire) (state.tx.us). Respondent shall answer each question in the attached Form CIQ in relation to the following individual and submit a completed form with its Solicitation Response.

Local Government Officer

Title Local Government

Officer Title

Mike Snyder Mayor Kristin Phillips Library Director

Charles Warner Council Place 1 Jeff White Director of Parks and

Recreation

Dan Thornton Mayor Pro Tem, Council

Place 2 Cheney Gamboa

Economic Development Director

Jim Morris Council Place 3 Patricia Davis Interim Engineering

Director

Peter Gordon Council Place 4 Howard Koontz Development Services

Director

Evan Porterfield Council Place 5 Rick Coronado Public Works Director

Aaron King Council Place 6 Laura Hallmark City Secretary

James Earp City Manager David Reeves Information Technologies

Manager

Matt Wojnowski Assistant City Manager Abby Fenton Communications

Manager

Dorothy Palumbo City Attorney Jake Isbell Emergency Management

Director

David Amsler Executive Director of Strategic Operations

Jeffrey Yarbrough Police Chief

Kate Moriarty Executive Director of

Administrative Services Sabrina Manning Purchasing Officer

Sara Cervantes Executive Director of Community Services

TBD Evaluation Committee

Alberta Barrett Finance Director TBD Evaluation Committee

Kristiana Spencer Human Resources

Director TBD Evaluation Committee

Kristi Barnes Community Outreach &

Programs Manager TBD Evaluation Committee https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf

4.9 Subcontractors

Respondent must identify subcontractors that Respondent intends to utilize to perform work on the Project. Respondent is responsible for ensuring that all insurance requirements, the provision of performance and payment bonds, and other necessary contractual obligations are imposed upon subcontractors.

Article V. Bid The Bid should reflect the products and or services specified in this solicitation. It shall include all labor, materials, tools, supplies, equipment, disposal fees, and personnel, including, but not limited to, travel expenses, associated costs, and incidental costs necessary to provide the products and/or services outlined in this solicitation. Respondent must submit a bid via the electronic means provided in the portal.

Article VI. Standard Terms and Special Conditions

6.1 Standard Terms and Special Conditions

6.1.1 Labor, Materials, and Time

Solicitation Responses must incorporate the cost of all labor, materials, tools, supplies, transportation, disposal, equipment, insurance, personnel, and any other necessary ancillary item to satisfactorily perform work requested in this Solicitation. All travel and associated expenses, including all incidental costs, may be set at the rates determined by the U.S. General Services Administration and shall be the responsibility of Respondent unless otherwise negotiated in the Contract.

6.1.2 OSHA Compliance

In responding to this Solicitation, Respondent affirms that it shall observe the rules and regulations found in the Occupational Health and Safety Standards as published by the Occupational Health and Safety Administration, in the performance of all work requested under this Solicitation.

Respondent acknowledges that, if applicable, compliance with Occupational Health and Safety Standards may require the provision of personal protective equipment during work performance.

6.1.3 Interpretation

(a) The City shall be sole interpreter of the terms, conditions, specifications, and performance requirements of this solicitation.

(b) If the unit price and the extended total for an item differ, the figure that is most advantageous to the City will apply. The Respondent or Respondent’s agent may not change an opened submission to correct any error.

(c) The Respondent shall also be bound by the Standard Purchasing Terms and Conditions presented in Exhibit B.

6.1.4 Amendments, Rejections, and or withdrawals

(a) The City of Hutto reserves the right to alter, amend, or modify any provisions of this solicitation or to withdraw this solicitation at any time prior to contract award.

(b) The City of Hutto reserves the right to reject any Solicitation Responses received before the contract award.

(c) The City reserves the right to accept and/or reject any and all submissions or any part thereof, waive immaterial errors, and award the contract in the best interest of the City.

6.1.5 Irregularities

Any irregularities or lack of clarity in this solicitation should be brought to the attention of the point of contact listed in Section 2.2.1 as soon as possible to ensure corrective addenda may be issued to prospective Respondents via posting on the City website and its Vendor Connection website, Bonfire.

6.1.6 Evaluation, Offer Period and Contract Award

(a) Within thirty (30) days of the submission’s opening, the City will evaluate and rank each response with respect to the selection criteria contained in this document. After opening and ranking, an award shall be made based on the Response initially submitted, without discussion, clarification or modification.

(b) The City's policy is not to award a contract based on price alone. The City reserves the right to award the contract to the Respondent with the submission that is determined to be the most advantageous to the City, considering the relative importance of price and the other evaluation factors included in the solicitation.

(c) If the contract is to be awarded, the City will give the successful Respondent a Notice of Award within sixty (60) days after the submission’s opening. Upon contract execution, prices submitted by the successful Respondent are an irrevocable offer for the contract term and any contract extension(s). No other costs, rates, or fees shall be payable to Respondent unless expressly agreed upon, in writing, by the City of Hutto.

(d) At the City’s sole discretion and convenience, the City may terminate any awarded contract without regard to cause and penalty and pay for the authorized services provided to the date of termination.

(e) Suppose it is determined that any benefit to secure favorable treatment was offered, elicited, or provided by the Respondent or its employee, affiliate, representative, partner, subcontractor, or agent to any officer or employee of the City. In that case, the Respondent will be disqualified from consideration, and/or the awarded contract will be terminated.

6.1.7 Affirmations and Solicitation Acceptance

Execution of Exhibit A of this Solicitation shall constitute an agreement to all terms and conditions specified in this solicitation, including, but not limited to, Exhibit B and all terms and conditions therein.

6.1.8 Open Records

All documents submitted in response to this solicitation shall be subject to the Texas Public Information Act. Following an award, responses are subject to release as public information unless the Solicitation Response or a specific part of the Solicitation Response is deemed exempt from disclosure under the law.

Pricing is not considered confidential under any circumstances. Respondent acknowledges and agrees to the following:

a) Information in a Solicitation Response legally exempted from disclosure as a trade secret or other exemption must be stamped in bold red with 'CONFIDENTIAL.' The City will not be responsible for any public disclosure of information if the vendor fails to mark said information as required under this section.

b) Upon request by the City, Respondent shall furnish sufficient written reasons and information as to why certain information should be withheld from disclosure in response to a public information request. The matter shall then be presented to the Office of the Attorney General of Texas for final determination of confidentiality.

c) The City reserves the right to request clarification or additional information specific to any proposal after all proposals have been received and the Solicitation acceptance period has not closed.

6.1.9 Contract Responsibility

Respondent shall be solely responsible for performing all contractual obligations that may result from an award based on this solicitation.

Respondent shall not be relieved of its obligations for any nonperformance by its subcontractors.

6.1.10 Public Disclosure

Respondent will only advertise that it is doing business with the City of Hutto or use a contract resulting from this solicitation as a marketing or sales tool with the prior written consent of the City of Hutto. Respondent may not distribute or disclose this solicitation to any other vendors or companies without permission from the City of Hutto.

6.1.11 Remedies

All remedies available to the City of Hutto for breach or anticipatory breach of any Contract that results from this solicitation are cumulative and may be exercised concurrently or separately. The exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies.

Liquidated damages, actual damages, cost projects, and/or injunctive relief may also be invoked separately or combined with any other remedy per applicable law.

6.2 Insurance and Bonds

6.2.1 Required Insurance Coverages

For the duration of any contract resulting from this Solicitation, Respondent shall acquire insurance with financially sound and reputable independent insurers, as applicable, as set forth below:

Type of Insurance Amount of Insurance Required Provisions Commercial General (Public) Liability to include coverage for, at a minimum, the following:

Premises/Operations;

Operations;

Independent Contractors;

Personal Injury, and Contractual Liability.

$1,000,000 per occurrence and $2,000,000 general aggregate

OR

$2,000,000 combined single coverage limit

The City must be listed as an additional insured and provide thirty

(30) days' notice of cancellation or material change in coverage.

The City must be provided a waiver of subrogation.

City prefers the insurer be rated B+V1 or higher by A.M. Best or A or higher by Standard and Poor’s.

Business Auto Liability $1,000,000 combined single limit

The City must be provided with a waiver of subrogation.

Workers’ Compensation & Employers Liability

Statutory Limits of $1,000,000 per incident

The City must be provided with a waiver of subrogation.

Professional Liability $1,000,000 per occurrence The inclusion of a no-burn-off provision is required.

Liability - Railroads

$1,000,000 Bodily Injury $1,000,000 Property per occurrence required for any work performed on or within fifty (50) feet of any railroad property.

None.

6.2.2 Performance and Payment Bond Amounts

The successful bidder shall furnish to the City of Hutto, within ten (10) days of the notice of award, a performance and payment bonds equal to 100% of the bid amount. Bonds must be issued by an approved surety firm listed in the Federal Register and licensed to write Surety Insurance in the State of Texas.

6.3 Disclosure of Interested Parties

Prior to entering into a contract that requires action or vote by the City Council, the Respondent must electronically submit a “Certificate of Interested Parties” Form to the Texas Ethics Commission in accordance with Texas Government Code Section 2252.908, as amended, and a copy to the City of Hutto. The City of Hutto shall have no obligations arising from any Contract resulting from this solicitation until such form is completed and correctly submitted.

Article VII. Submission Checklist This checklist is provided for convenience only and identifies documents that must be submitted with this solicitation to be considered responsive. Any Solicitation Response received without required documents completed and signed may be disqualified for award.

☐ Solicitation Responses – Section IV

☐ Exhibit A – Affirmations and Solicitation Acceptance completed and signed

☐ Exhibit B – Standard Purchasing Terms and Conditions

☐ Exhibit D – Bid Form

☐ Deviation or Compliance Form completed, if applicable

☐ Access latest Conflict of Interest Questionnaire here. Please fill out and return with your submission. If no conflicts exist, write N/A on the “Name of Officer” line.

☐ Access latest W-9 form here. Please fill out and return with your submission.

https://www.irs.gov/pub/irs-pdf/fw9.pdf

2.4 Scope of Work

6.3 Disclosure of Interested Parties

Article VII. Submission Checklist