3-Brown Invite to Bid - PennBid.pdf

Information for Bidders Brown Farm Agricultural Best Management Practice Installation

Gulich Township, Clearfield County, PA

Proposal documents can be obtained at no cost on PennBid at https://pennbid.bonfirehub.com/. Bids must be submitted electronically via PennBid by the date and time indicated. Questions regarding this project shall be submitted electronically via the “Ask a Question” feature in PennBid no later than the date and time indicated. Responses to questions which require an addendum or changes to the Bidding Documents will be issued via a Public Notice and posted on PennBid. Bidders who have registered with and downloaded documents for this project from PennBid will be notified by email when a change or addenda has been posted. Instructions for the PennBid system can be found at https://pennbid.net/vendor-training-documents/. For assistance contact PennBid at info@PennBid.net or by phone at 610-693-4769 option 1.Project Summary Installation of agricultural and soil best management practices. The scope of the project includes the installation of fencing, waterline, watering facilities, and stabilized animal heavy use areas.

PROJECT OWNER Clearfield County Conservation District (CCCD) 6395 Clearfield Woodland Highway, Suite 2 Clearfield, PA 16830

PROJECT CONSULTANT Herbert, Rowland & Grubic Inc. (HRG) 220 West Kensinger Drive, Suite 100 Cranberry Township, PA 16066

BIDS DUE 5/7/2026

SITE MEETING A mandatory bidders’ meeting will be held on site on 4/14/2025 at 9:30 AM Site Address: 1145 Viola Pike, Smithmill, PA 16680 Geographic coordinates: 40.75532, -78.41242 Proposals will not be accepted from Bidders that don’t attend the Site Meeting. Each Bidder must sign in at the Site Meeting to verify attendance.

SITE PLANS Plans will be made available to bidders at the pre-bid meeting.

INSURANCE The chosen contractor will provide a Certificate of Insurance showing a minimum of $2 million in general liability, $1 million in automobile liability, and workman’s compensation insurance. CCCD, HRG, Molly and Dakota Brown to be named as additional insured.

BONDING A 5% bid bond is required. The contractor awarded the bid will be required to post a performance and materials payment bond.

FUNDING This project is funded by the Pennsylvania Department of Environmental Protection (PADEP) and the State Conservation Commission (SCC) and is subject to Prevailing Wage requirements.

PROJECT TIMELINE Work must begin by 5/30/2026 Substantial completion of the project by 11/6/2026 Final completion by 11/25/2026.

Location The project site is located in Gulich Township Clearfield County. Access to the site will be from the landowner’s private drive at 1145 Viola Pike, Smithmill, PA 16066.

Geographic coordinates of project location: 40.75532, -78.41242 https://pennbid.bonfirehub.com/ https://pennbid.net/vendor-training-documents/ mailto:info@PennBid.net

Project Management The property affected by the project is owned by Molly and Dakota Brown. The project owner is Clearfield County Conservation District (CCCD) who funded the project with grants from the Pennsylvania Department of Environmental Protection and State Conservation Commission . All funding is in place. The selected Contractor will enter into a contract with CCCD. HRG is the CCCD’s consultant for the project and is responsible for managing construction activities, project coordination, and approval of invoices for payment.

Points of Clarification and Corrections Any questions or comments must be submitted by 5/1/2026 at noon to the Clearfield County Conservation District. Phone inquiries will not be accepted.

Bonding A 5% bid bond is required. A certified check is acceptable. The chosen Contractor will provide the CCCD with a Performance and Materials Payment Bond. The Contractor is responsible for securing all road bonds necessary to complete the project.

Evaluation of Bids and Award of Contract Bids will be evaluated based on bid price, qualifications and experience, attendance at the pre-bid meeting, and bid completeness. A complete bid includes: a complete detailed bid form, statement of qualifications, 5% bid bond, and rate sheet. The CCCD reserves the right to reject any or all bids including nonconforming, nonresponsive, unbalanced, incomplete, or conditional bids. CCCD will make the project award to the Contractor deemed lowest responsible bidder based on the evaluation criteria above.

Bidder Qualifications: Attach a one-page description of prior experience on at least three similar projects in Pennsylvania. At least one project should include installation of agricultural Best Management Practices (BMPs) that meet USDA-NRCS PA Tech Guide Standards and Specifications. Include project name, client name and contact information, project location, date of completion and description.

Project Schedule The Project may be started as soon as contracts are signed. Work must begin by 5/30/2026. Substantial completion is 11/6/2026. Date of final completion is 11/25/2026.

Prevailing Wage This project is funded by PADEP and SCC and is subject to Prevailing Wage regulations. The project is registered with the Department of Labor and Industry. A Wage Determination Schedule is included in the Bid Documents and Construction Contract. The chosen Contractor will submit Weekly Wage reports to CCCD that document compliance with Prevailing Wage rules. The CCCD will not award a contract to a Bidder that has been debarred by the PA Dept. of Labor and Industry for noncompliance with the PA Prevailing Wage Act.

Insurances

Contractor shall be required to have insurance attributed to their service provided. Required insurance will add CCCD, HRG, PA Department of Environmental Protection, State Conservation Commission and Molly and Dakota Brown as additional insured. The Contractor shall indemnify and hold harmless CCCD, HRG, SCC and the PADEP for any loss of life, personal-injury, or property damage of any kind that occurs as a result of performing and completing the work of this project.

Contractor shall provide owner with the follow insurance information:

A. Commercial General Liability Insurance in the broadest form of such coverage as is available from time to time in the jurisdiction in which the Premises is located, applying to the work to be performed by Contractor and on an occurrence basis in an amount not less than Two Million Dollars ($2,000,000) combined single limit for property damage and for any personal injury, including death, to one or more than one person arising out of any one incident.

B. Worker's Compensation Insurance in the minimum amount required by statute covering all employees of Contractor, and, if Contractor shall contract with any independent contractor for the furnishing of labor, materials or services to CCCD, Contractor shall require such independent contractor to maintain worker's compensation insurance covering all its employees and all the employees of any subcontractor.

C. Automotive Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth, sponsor, and subcontractor from claims arising out of the performance of the grant activities. The amount shall not be less than $1,000,000 per accident, using a combined single limit for bodily injury and property damages.

Environmental Compliance The contractor must abide by applicable federal, state and local statutes, rules, and regulations and comply with applicable laws regarding excavation, including the use of the PA One Call System to identify the location of utilities.

Construction Inspections and Testing There are important testing and inspection requirements included in the Project Drawings in the Construction Specifications and Quality Assurance Plan. These requirements will be covered during the mandatory bid meeting and Contractor must be aware of and able to fulfill these requirements during construction.

Conflict of Interest/Non-Collusion Certification By submitting a bid for this project, Contractor certifies that the bid amount was derived independently and not disclosed with any other potential bidder. Bidder, affiliates, subcontractors, officers, directors, and employees have not been convicted or found liable for any act involving conspiracy or collusion regarding bidding on any public contract in the last 4 years.

Payment Procedures The Contractor will prepare monthly Applications for Payment that show charges against project tasks shown in the bid document. Payment will be made as a percent completion for each bid item. Any approved modifications to the project will be added to the budget document as a new payment item.

The Contractor shall submit a monthly Application for Payment to the CCCD for work done in a given month by the 8th of the following month (for example payment for work done in March will be invoiced by April 8th). The CCCD will submit a Request for Reimbursement including the Contractor Application for Payment within 15 business days. The reimbursement process generally takes 8-10 weeks.

Payments to Contractor will be made within 30 days of the funding reimbursement being paid to the

CCCD. Contractor is responsible for managing and providing payment to any and all subcontractors, material providers, and others who may provide work or services for the project.

Project Closure The CCCD will withhold 15% of project grant funds pending final project inspection and approval once construction is complete. This percentage comes from withholding requirements in the funded Growing Greener grant.

Additionally, before the final payment can be made to the Contractor, HRG will have to certify that the project components were constructed according to the plans and NRCS practice standards and specification.

CONTRACTOR RESPONSE FORM

Brown Farm Agricultural Best Management Practice Installation

Due: May 7, 2026

Bidder Name _________________________________________________________________

Bidder Address _________________________________________________________________

Bidder Telephone _________________________________________________________________

Bidder Email _________________________________________________________________

Authorized Bidder Signature___________________________________________________________

Authorized Bidder Name / Title (print) ________________________________________________

Company EIN# ___________________________________________________________

Approximate Dates on which construction can be started and completed:

We plan to use the following sub-contractors in order to perform parts of this project:

(If sub-contractors are used the company EIN# will be required upon request)

The following bid is submitted in response to the invitation for bids on the project identified above. The price is based on my knowledge of the plans and specifications provided by the CCCD and NRCS (Engineer). This bid will remain valid for 90 days

Note: The Pricing Form below is included with the Bidding Documents for Reference. Bidders shall complete the electronic bid form within PennBid (“Prepare Your Submission” tab), inclusive of all pricing items and required supporting documents as identified.

Task Description Bid Amount

A Electric 3 Strand Fencing w/ Whit Vinyl Coating – 3020 LF

B Concrete, Flat – 9 CY

C Small Scale Seeding – 15000 SF

D 6” Riser w/ Shutoff Valve - 4

E Gravel Pad on Geotextile with Site Prep – 1200 SF

F Frost Proof Trough Watering Facility (Thrifty King CT2-2000) - 3

G Erosion and Sediment Control

H 1 Inch Buried Waterline – 1160 LF

TOTAL BID for the project, including construction and materials:

Submit Bids electronically via PennBid at https://pennbid.bonfirehub.com/ by 5/7/2026 to:

Matthew Burkett Clearfield County Conservation District A complete bid includes this form, 5% bid bond, and a rate sheet https://pennbid.bonfirehub.com/