3-Bid26035 Specifications.pdf

Request for Bid

BID 26035

ADA COUNTY VITCTIM SERVICES CENTER

RTU REPLACEMENT 2026

Ada County Procurement | 200 W. Front St. | Boise, ID 83702

Issued: February 23, 2026

By: Ada County Procurement

200 W. Front St. Boise, ID 83702

Phone: (208) 287-7140 www.adacounty.id.gov/bids

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

BID 26035 INSTRUCTIONS TO BIDDERS – PAGE 1

INSTRUCTIONS TO BIDDERS

BID 26035

ADA COUNTY VICTIM SERVICES CENTER

RTU REPLACEMENT 2026

OWNER: ADA COUNTY

PROJECT: Ada County Victim Services Center RTU Replacement 2026

ADDRESS: 417 S. 6th St., Boise, Idaho 83702

ARCHITECT: CSHQA, Inc. d/b/a CSHQA

OWNER’S

REPRESENTATIVE: Jeremiah Cameron, Project Manager, Ada County Operations

1. Summary of the Work. The Work to be included in the Construction Contract is generally described as removing and installing five (5) rooftop units (“RTUs”) at the Ada County

Victim Services Center, as more specifically detailed in the Project Manual and drawings (the

“Project”).

a. The Base Bid will include the following work: removal and installation of five

(5) RTUs as described in the Project Manual entitled Bid 26035 Ada County Victim Services Center

RTU Replacement 2026, and as shown in the drawings included therein.

b. Due to potential funding constraints, the Project also includes one (1)

Additive Alternate Bid for the following work: the installation and replacement of two (2) additional

RTUs as described in the Project Manual entitled Bid 26035 Ada County Victim Services Center RTU

Replacement 2026, and as shown in the drawings included therein.

c. Bidders are required to submit bids for the Additive

Alternate. However, Owner will, at its sole option, award the Additive Alternate portion of the

BID 26035 INSTRUCTIONS TO BIDDERS – PAGE 2

Project, only if funds permit. Owner has a limited budget and is uncertain whether any of the

Additive Alternate work can be completed within its budget constraints. Accordingly, the award will be based on the lowest Base Bid Amount only. The determination of whether any of the

Additive Alternate work will be included in the final Construction Contract will be made at

Owner’s sole discretion.

2. Bids.

a. In compliance with Idaho Code § 67-2805(1), bids for the construction of the above-named Project as provided in the Project Manual and any addenda issued subsequent thereto

(“Bids”), will be received online by Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on March 13, 2026. All Bids will be electronically date and time stamped as they are submitted. Bids cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Information from the Bids received in compliance with these Instructions to

Bidders will be compiled by March 16, 2026, and Procurement will make a recommendation to award to the Board of Ada County Commissioners on March 24, 2026, at or about 9:00 a.m. local time, in the Board of Ada County Commissioners Conference Room, located on the third floor of the

Ada County Courthouse and Administration Building, 200 W. Front Street, Room 3255, Boise, Idaho 83702. The Bid recommendation and award meeting may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA.

b. Bids will be received for the Project as described in the Project Manual entitled

Bid 26035 Ada County Victim Services Center RTU Replacement 2026 (the “Project Manual”), including addenda issued subsequent thereto.

c. A Bidder’s Bid Form, supplied in the bid packet, shall be used by the bidder to submit its Bid at https://adacounty.bonfirehub.com. Note that the Total Bid Amount (BT-https://adacounty.bonfirehub.com/ https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA https://adacounty.bonfirehub.com/

BID 26035 INSTRUCTIONS TO BIDDERS – PAGE 3

93WH) is required to be completed on Bonfire for submission of Bid amounts, in addition to the upload of the Bidder’s Bid Form in the Bid Packet. Please see Bid Submission Instructions, Exhibit A, for instructions regarding the electronic submission of Bids. A signed Bidder’s

Bid Form must be uploaded electronically as set forth herein. Failure to do so will render a

Bid non-responsive.

d. No Bid will be considered unless submitted as required herein.

e. Before being uploaded to the Bonfire platform, all forms must be completely filled out in ink or typewriting with signature in long hand, and the completed forms shall be without interlineations, alterations, or erasure. Forms shall contain no recapitulation of the work to be done.

f. The Total Bid Amount shall include an Owner’s Contingency Allowance of

Ten Thousand Dollars ($10,000.00), added to the Base Bid Amount. Said Contingency Allowance is to be used as directed by the Owner for Owner’s purposes, and only by Change Orders that indicate the amounts to be charged to the Contingency Allowance. Any and all unused amounts remaining from the Contingency Allowance upon completion of the Project will be credited to the Owner by deductive Change Order.

g. Bidders shall:

(i) carefully examine the Instructions to Bidders, Bidder’s Bid Form, Contract Documents, and any addenda issued subsequent thereto;

(ii) attend the mandatory pre-bid meeting at Ada County Victim Services

Center, located at 417 S. 6th St., Boise, Idaho 83702 (meet out front of the main entrance for meeting, then roof tour), on March 2, 2026 at 2:00 p.m. local time, and fully inform themselves as to the existing conditions and limitations;

(iii) include in the Bid a sum to cover the cost of all items contemplated by the Contract Documents, including any Contingency Allowance; the Contract Documents include the Bid Documents, Addenda, Construction Contract, the plans and specifications for the Project, plus any additional documents included by the Owner; and

BID 26035 INSTRUCTIONS TO BIDDERS – PAGE 4

(iv) make certain that they can meet the Project milestones established in the Contract Documents.

h. The Bidder awarded the Fixed Price Construction Contract (“Construction

Contract”) will not be allowed any extra compensation by reason of any matter or thing concerning that which such Bidder might have been fully informed prior to submitting a Bid. A copy of the

Construction Contract is attached hereto as Exhibit B.

i. No Bid shall be withdrawn for a period of thirty (30) days after the time scheduled for receipt of Bids.

j. An electronic copy of all information and specifications for the Project may be obtained free of charge at https://adacounty.bonfirehub.com.

k. Data contained in the Bid and all documentation provided therein becomes property of the County and the data becomes public information. If the Bidder wishes to have any confidential or proprietary information withheld from the public, such information must fall within the definition of “trade secret” contained within the Idaho Public Records Act, Idaho Code § 74-101 et seq. All “trade secret” information a Bidder wishes the County to withhold must be clearly marked “Trade Secret,” with each page of such information being clearly marked. Failure to mark such information as “Trade Secret” shall deem such information open to public inspection. Should Ada County be challenged in court by a third party for a decision to withhold or redact information so identified by Bidder, Bidder agrees, by submitting its Bid, to indemnify, defend, and hold harmless Ada County for any judgments, attorney fees, and/or court costs associated with asserting the documents contain “trade secret” information. Bidder agrees and acknowledges that the

Bidder’s Bid Form and Total Bid Amount (BT-93WH) are disclosable public records. Ada County reserves the right to make an independent discretionary decision whether or not the documents

BID 26035 INSTRUCTIONS TO BIDDERS – PAGE 5

marked as “Trade Secret” qualify as such pursuant to the Idaho Public Records Act. All documents not marked as “Trade Secret” are subject to release in compliance with the Idaho Public Records Act.

3. Taxes. Bidders shall include in their Bids all taxes which are levied by Federal, State, or Municipal Governments upon labor and for material entering into the Work, including materials purchased by Owner, if any, and the Contractor shall pay all such taxes and show evidence of payment as described in the Construction Contract. Bidders are referred to Idaho Code § 63-3609 for further information.

4. Condition Precedent for Public Works Contract. Bidders must, as a condition precedent to entering into the Construction Contract, review and comply with Idaho Code § 63-1502.

5. Right to Reject Bids. The right to reject any or all Bids or to accept the Bid judged by the Owner as most satisfactory for its requirements is expressly reserved by the Owner. The

Owner reserves the right, in its sole discretion, to waive any informality or technical defect in Bids received when the defect is deemed immaterial to the potential acceptance of the Bid by the Owner and a waiver of the defect would not give the Bidder an unfair advantage in the bid process.

6. Objections. Written objections to specifications or bidding procedures must be received by Ada County Procurement at least one (1) business day before the date and time the Bids are scheduled to be received.

7. Requirements for Signing Bids. A signature on the Bid Form certifies that Bidder accepts and agrees to the terms, conditions, and requirements contained in this solicitation, including but not limited to, the Contract Documents and these Instructions to Bidders. Further, signing party certifies that it is authorized to sign and submit this Bid on behalf of the Bidder, and further acknowledges that he/she is responsible for reviewing and acknowledging any addenda that have been issued for the solicitation.

BID 26035 INSTRUCTIONS TO BIDDERS – PAGE 6

8. Explanation to Bidders and Addenda.

a. A mandatory pre-bid meeting will be held for all potential Bidders on March

2, 2026, at 2:00 p.m. local time, at Ada County Victim Services Center, located at 417 S. 6th St., Boise, Idaho 83702 (meet out front of the main entrance for meeting, then roof tour). Potential

Bidders will be given the opportunity to view the Project areas and ask questions of County staff managing the Project. Bidders interested in bidding on the Project must attend. A Bid from a Bidder failing to attend the mandatory pre-bid meeting shall be deemed non-responsive.

b. Prior to or following the pre-bid meeting, neither the Owner nor Owner’s

Representative will give verbal answers to any inquiries regarding the meaning of the Contract

Documents or provide verbal instructions prior to the award of the Construction Contract. Any verbal statement regarding same by any persons, prior to the award, shall be unauthoritative.

c. Any and all questions, substitution requests, requests for clarification, or explanations desired by potential Bidders must be submitted in the Vendor Discussions section of the

Bonfire project listing, and must be received no later than March 4, 2026, at 4:00 p.m. local time.

An addendum will be made available on the Ada County website at https://adacounty.bonfirehub.com on or about March 6, 2026. Notice of any addenda will be sent to only those persons who have registered as a vendor on Bonfire for this Project.

d. All addenda issued to Bidders prior to date of receipt of Bids shall become a part of these Instructions and/or the Contract Documents and all Bids are to include the work described in all addenda issued. Each Bid submitted must specifically list all addenda in the Bidder’s

Bid Form.

9. Qualifications of Bidders.

BID 26035 INSTRUCTIONS TO BIDDERS – PAGE 7

a. Bidders must be licensed in the State of Idaho in accordance with the Public

Works Contractor Act, Idaho Code §§ 54-1901 et seq. The Owner waives the requirements of Idaho

Code § 54-1902(2) that the Contractor self-perform at least 20% of the Work. Bidders are invited to consult with the Idaho Division of Occupational and Professional Licenses for further requirements of state law. Bidders shall enter on their Bid Form each HVAC, plumbing or electrical subcontractor called for on the Bid Form that the Bidder proposes to use during construction, the amount of the subcontract, and the subcontractor’s address. This includes any Owner required subcontractors that are identified in the plans or specifications. If the Bidder intends to self-perform any HVAC, plumbing or electrical work, both the Bidder’s public works license number and the trade license number for the HVAC, plumbing or electrical work to be self-performed must be stated on the Bid

Form. Failure to list each subcontractor trade, subcontract amount, the Bidder’s current public works license number, and the Bidder’s trade license number(s) (if applicable) as called for on the Bid Form will disqualify the Bid. Upon award, the successful Bidder will be required to submit a complete list of all subcontractors and specialty contractors that will do work on the Project under the Construction Contract. All subcontractors and specialty contractors will be required to be properly licensed under the Idaho Public Works Contractor Act, except subcontractors performing work of a value of One Hundred Thousand Dollars ($100,000) or less under the direct supervision of an Idaho licensed public works contractor who holds a Class “Unlimited,” “AAA,” “AA,” or “A” license under the Idaho Public Works Contractor Act. The successful Bidder may thereafter substitute subcontractors only as allowed by Idaho Code § 67-2310(3).

b. Bidders shall be responsible for complying with all applicable provisions of the Idaho Code as it relates to bidding of this project or construction of the Work.

c. No state or federal funding will be utilized on this Project.

BID 26035 INSTRUCTIONS TO BIDDERS – PAGE 8

10. Bonds. Before the Construction Contract is signed, the successful bidder must furnish performance and labor and material payment bonds in the amount of 100% of the Construction

Contract amount, as allowed in Idaho Code § 54-1926. The bonds shall be provided by a surety company or companies with AM Best rating(s) of A-VIII or better. If the surety does not have a current AM Best rating it must be currently certified by the U.S. Department of Treasury as an approved surety with an underwriting limitation greater than the bond amount. All sureties must be authorized to do business in the state of Idaho. All bonds shall name the County as obligee with copies of the bonds provided to Ada County Operations. The Bidder shall include the premiums for such bonds in its Bid.

11. Examination of Bids. After the Bids are received by Ada County Procurement, Procurement will review the Bids for compliance with these Instructions and Idaho Code. After that review, Ada County Procurement will provide a written recommendation to the Board of Ada County

Commissioners. Bidders will be supplied with a copy of the recommendation on or about March 17, 2026.

12. Basis of Recommendation. Ada County Procurement will recommend the

Construction Contract be awarded to the responsive Bidder submitting the lowest Base Bid Amount.

13. Protest of Recommendation. Any Bidder’s protest of the recommendation must be in writing and received by Ada County Procurement at procurement@adacounty.id.gov no later than

4:00 p.m. local time on March 20, 2026.

14. Award of Contract. The Construction Contract shall be deemed as having been awarded when the Bid has been accepted by formal motion made by the Board of Ada County

Commissioners during the open business meeting commencing at or about 9:00 a.m. local time, March 24, 2026, in the Commissioners Conference Room, 200 W. Front Street, Room 3255, Boise, mailto:procurement@adacounty.id.gov

BID 26035 INSTRUCTIONS TO BIDDERS – PAGE 9

Idaho 83702. The Bid award meeting may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA. The successful Bidder shall present all documents required for executing the Construction Contract to the Ada County Operations

Department, c/o Director, no later than 4:00 p.m. local time on April 1, 2026, unless otherwise provided, so that the Board of Ada County Commissioners may consider the Construction Contract on April 7, 2026. The Bidder selected for the Project must execute a contract in substantially the form provided in Exhibit B. Bidders should read the Construction Contract carefully, as the selected

Bidder will be subject to all contract requirements contained therein, including the provision of insurance coverages. The terms of the Construction Contract will not be negotiated.

15. Time of Starting and Completion.

a. Owner estimates issuing a Notice to Proceed no more than ten (10) days after executing the Construction Contract. Substantial Completion of the Work is required no later than

May 6, 2026. Final Completion of the Work is required no later than May 13, 2026. Bidders are referred to Article VI of the Construction Contract for definitions of Substantial Completion and Final

Completion (see Terms and Conditions available at https://adacounty.id.gov/SmallConstructionTC).

Owner reserves the right to adjust these times as provided in the Construction Contract. After commencement of work on the Project, Contractor shall be expected to diligently perform the work needed to complete the Project, without undue delay or interruption.

b. During the course of the Project, Contractor will be required to use Owner’s project management platform, Procore, to communicate, document, and manage matters related to the Project work.

16. Security Clearance and Confidentiality Requirements. No employee, agent or subcontractor of the selected Bidder will be permitted access to designated restricted areas prior https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA https://adacounty.id.gov/SmallConstructionTC

BID 26035 INSTRUCTIONS TO BIDDERS – PAGE 10

to: (1) obtaining security clearance from the appropriate County agency, and (2) returning signed copies of the confidentiality agreements and acknowledgements provided by the County, as may be required by Owner. Owner reserves the right to change the restricted areas as needed.

Security clearance requires passing a background check that includes fingerprinting. Ada

County may, in its sole discretion, refuse to allow an employee, agent or subcontractor access to a restricted area. The following reasons are examples of possible reasons for security clearance denial:

a. Felony convictions and some misdemeanor convictions (depending on particular charges and circumstances);

b. Connection with current criminal investigation or prosecution;

c. Outstanding warrants (including traffic and parking violations); or

d. Currently on parole or probation.

Ada County Operations will provide the successful Bidder with all forms and instructions needed for security clearance checks, and Owner will not charge Bidder, its employees, agents or subcontractors for background checks or fingerprinting.

BID 26035 BIDDER’S BID FORM – PAGE 1

First Document in Bid Packet

BIDDER’S BID FORM

Bid 26035 Ada County Victim Services Center RTU Replacement 2026

NAME OF BIDDER:

CONTACT NAME:

ADDRESS:

EMAIL:

PHONE NUMBER:

TO: Ada County Procurement, 200 West Front Street, Room 2210, Boise, Idaho 83702

1. Scope of Work. The undersigned, having familiarized itself with the local conditions affecting the cost of the work, and with all criteria included within or referenced by the Contract

Documents and Project Manual for Bid 26035 Ada County Victim Services Center RTU Replacement

2026, including any addenda, does hereby propose to perform everything required to complete the project, and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services necessary to perform, and to complete in a workmanlike manner all of the work required by the Contract Documents (“Project”), as follows:

2. Addenda. Contractor hereby expressly acknowledges receipt of the following addendum

(addenda) to the Contract Documents:

# 1 Dated _____________ # 2 Dated _____________ # 3 Dated _____________

BID 26035 BIDDER’S BID FORM – PAGE 2

3. Time of Completion. The undersigned agrees to commence work on the Project in compliance with the Notice to Proceed and to complete the Project in accordance with the Contract

Documents and Project Schedule.

4. Right to Reject Bids. In submitting this Bid, it is understood that Ada County reserves the right to reject any and all bids. It is agreed that this Bid may not be withdrawn for a period of thirty

(30) days from the opening thereof.

5. Compliance with Instructions to Bidders. Bidder has read and understands the Instructions to Bidders and agrees to comply therewith.

6. Subcontractors. The undersigned proposes to use the HVAC, plumbing or electrical subcontractors listed in the Subcontractors List attached hereto. Failure to list each subcontractor’s name, address, and subcontract amount called for on this Bidder’s Bid Form will result in the Bid being deemed non-responsive. This includes any Owner required subcontractors that are identified in the plans or specifications. Upon award, the successful Bidder will be required to submit a complete list of subcontractors and specialty contractors that will do work on the Project under the

Construction Contract. All subcontractors and specialty contractors will be required to be properly licensed under the Idaho Public Works Contractor Act, Idaho Code §§ 54-1901 et seq., except subcontractors performing work of a value of $100,000 or less under the direct supervision of an

Idaho licensed public works contractor who holds a Class “Unlimited,” “AAA,” “AA,” or “A” license under the Idaho Public Works Contractor Act. Any substitution of subcontractors will need to be done in accordance with Idaho Code § 67-2310(3).

7. Additive Alternate Bid Required. Bidders are required to submit a bid on the Additive

Alternate for the removal and installation of two (2) additional RTUs. The lowest bid will be determined based on the Base Bid Amount only.

BID 26035 BIDDER’S BID FORM – PAGE 3

8. Certification and Signature.

This Bid is submitted in accordance with all documents and provisions of Bid 26035 Ada County Victim Services Center RTU Replacement 2026 By my signature, I accept and agree to the terms, conditions and requirements contained in this solicitation, including but not limited to, the Contract Documents and Instructions to Bidders. As the undersigned, I certify I am authorized to sign and submit this Bid for the Bidder. I further acknowledge I am responsible for reviewing and acknowledging any addenda that have been issued for the solicitation.

Signature Date

Printed Name Title

IDAHO PUBLIC WORKS LICENSE NO.

Will you be self-performing any of the following work on the Project (if applicable)?

HVAC Yes No N/A

HVAC TRADE LICENSE NO. (if self-performing)

Plumbing Yes No N/A

PLUMBING TRADE LICENSE NO. (if self-performing)

Electrical Yes No N/A

ELECTRICAL TRADE LICENSE NO. (if self-performing)

BID 26035 BIDDER’S BID FORM – PAGE 4

SUBCONTRACTORS LIST

Bidder certifies that the following subcontracting firms or businesses will be awarded subcontracts for the HVAC, plumbing or electrical portions of the Work in the event that Bidder is awarded the Contract. Bidder represents that it will make substitutions only in compliance with Idaho Code § 67-2310(3). Bidder may enter “N/A” if the work of the particular subcontractor trade is not required or will be self-performed. Bidder must be appropriately licensed for any work being self-performed and list above the valid contractor’s trade license number(s) for any HVAC, plumbing or electrical work to be self-performed.

SUBCONTRACTORS

1.

HVAC Subcontractor Address Line 1

Amount of Subcontract Address Line 2

2.

Plumbing Subcontractor Address Line 1

3.

Electrical Subcontractor Address Line 1

BID 26035 INSTRUCTIONS TO BIDDERS – EXHIBIT A

EXHIBIT A

BID SUBMISSION INSTRUCTIONS

PLEASE READ CAREFULLY:

Sealed Bids are to be submitted online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on March 13, 2026. All Bids will be electronically date and time stamped as they are submitted. Bids cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail.

Important Notes:

• Logging in and/or uploading your file(s) does not mean your Bid is submitted. Bidders must successfully upload all the file(s) and MUST click the submit button before the closing time.

• You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission. This will confirm that you have successfully submitted your Bid.

• Each submitted item of requested information will only be visible to Ada County upon its opening of Bids on March 13, 2026, at or around 4:00 pm, local time.

• If the file is mandatory, you will not be able to complete your Bid submission until the requirement is met.

• Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. Please plan accordingly!

• Please note the type and number of files allowed. The maximum upload file size is 1000 MB. Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated

• Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Java Script must be enabled.

• Mac users: When a Bid Table is required for Proposal submission, in order for it to be formatted correctly you will need to download Microsoft Excel. The Bid Tables will not work with another Spreadsheet tool.

• Emails received from Bonfire do not have attachments; click the View Opportunity link and login to Bonfire to view attachments under the Messages section, then click Vendor Discussions. You can then download the message attachment.

Need Help? Please contact Bonfire directly at: support.bonfire@eunasolutions.com for technical questions or issues related to your submission. You can also visit the help forum at:

https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub.

mailto:Support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub

BID 26035 INSTRUCTIONS TO BIDDERS – EXHIBIT B

EXHIBIT B

SAMPLE CONSTRUCTION CONTRACT

(8 pages – attached)

ADA COUNTY FIXED PRICE CONSTRUCTION CONTRACT FOR PROJECTS LESS THAN

$250,000 – PAGE 1

ADA COUNTY FIXED PRICE CONSTRUCTION CONTRACT

FOR PROJECTS LESS THAN $250,000

PROJECT FORM

Project Name: Ada County Victim Services Center RTU Replacement 2026 Project Number: 26035

Contractor Design Professional Owner Lead: Rod Ludlow and Sean Drake Jeremiah Cameron Firm: CSHQA, Inc. d/b/a CSHQA Ada County Address: 200 W. Broad St. 200 W. Front Street Boise, ID 83702 Boise, Idaho 83702 Phone: (208) 343-4635 208-287-7100 Fax: N/A 208-287-7109 Email: rod.ludlow@cshqa.com sean.drake@cshqa.com

Project Description: The removal and installation of five (5) RTUs at the Ada County Victim Services Center, located at 417 S. 6th St. Boise, ID 83702 (the “Project”).

Construction Contract: The “Construction Contract” for the Project consists of this Project Form together with the “Ada County Fixed Price Construction Contract for Projects Less Than $250,000—Terms and Conditions” on Owner’s website at Ada County Small Projects Construction Contract Terms & Conditions (the “Terms and Conditions”). Contractor has read the Terms and Conditions and agrees to be bound by those Terms and Conditions. The Terms and Conditions are fully incorporated herein.

Contract Documents: The Construction Contract documents (“Contract Documents”) include the Construction Contract, the plans and specifications for the project identified thereon as such, plus the following (if any) to the extent these documents do not conflict with the Construction Contract:______________________________________________________________________ all of which are hereby incorporated herein by reference and made a part hereof. Orders for changes in the Project (“Change Orders”) issued hereafter, and any other amendments executed by the Owner and the Contractor, shall become and be a part of the Contract Documents. Documents not included or expressly contemplated in this provision do not, and shall not, form any part of the Contract Documents. Each individual executing this Construction Contract on behalf of an entity represents and warrants that he or she is duly authorized to execute and deliver this Construction Contract on behalf of said entity in accordance with duly adopted organizational documents or contracts and, if appropriate, a resolution of the entity, and that this Construction contract is binding upon said entity in accordance with its terms.

https://adacounty.id.gov/procurement/wp-content/uploads/sites/48/Small-Projects-Construction-Contract-Terms-Conditions-under-250000_7.1.25.pdf https://adacounty.id.gov/procurement/wp-content/uploads/sites/48/Small-Projects-Construction-Contract-Terms-Conditions-under-250000_7.1.25.pdf

$250,000 – PAGE 2

Project Terms:

1. Contract Price: ____________________________________ ($_____________).

Contract Price includes an Owner’s contingency allowance of Ten Thousand Dollars ($10,000). Said contingency allowance is to be used as directed by the Owner for Owner’s purposes, and only by Change Orders that indicate the amounts to be charged to the contingency allowance. Any and all unused amounts remaining from the contingency allowance upon completion of the Project shall be credited to the Owner by deductive Change Order

2. Substantial Completion Date: May 6, 2026

3. Final Completion Date: May 13, 2026

4. Liquidated Damages for Late Completion: $500 per day

5. Owner will provide the Contractor digital copies of the complete Contract Documents.

If selected, the following are required on this Project (check if required):

____ Escrowed Bid Documents ____ As-Built Drawings

Insurance: The Contractor shall have and maintain the following insurance and bonding as described in Exhibit A attached hereto and incorporated herein by reference:

X Worker’s Compensation X Employers’ Liability X Commercial General Liability X Business Automobile Liability X Professional Liability _____ Pollution Liability X Builder’s Risk X Installation Floater X Equipment Floater X Riggers Liability _____ Bid Bond X Performance Bond X Payment Bond

Contractor’s Key Supervisory Personnel:

Function:

Phone:

Email:

$250,000 – PAGE 3

OWNER

Board of Ada County Commissioners

By:

Date Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

ATTEST:

Trent Tripple, Ada County Clerk

CONTRACTOR

(Typed Name)

Date of Execution Signature

Printed Name

Title

Address

$250,000 – EXHIBIT A

EXHIBIT A

INSURANCE

A. The Contractor, at its sole expense, shall procure and maintain in full force and effect insurance written by an insurance company or companies with AM Best’s rating(s) of A VIII or better. All insurance companies must be authorized to do business in the state of Idaho. By requiring insurance herein, Owner does not represent that coverage and limits are necessarily adequate to protect the Contractor, and such coverage and limits shall not be deemed as a limitation on the Contractor’s liability under the indemnities granted to Owner in this contract.

B. Certificates of Insurance evidencing the coverages required herein shall be provided to Owner prior to the start date of the project. All certificates must be signed by an authorized representative of the Contractor’s Insurance carrier. Renewal certificates or binders must be provided to Owner a minimum of five (5) days prior to the effective date of the renewal.

If binders are used, they must be replaced by appropriate insurance certificates no more than thirty (30) days after the effective date.

C. Certificates shall be emailed to:

Ada County Operations opsinsurance@adacounty.id.gov

Ada County Risk Management risk@adacounty.id.gov

D. Certificates must evidence the following minimum coverages:

1. WORKERS’ COMPENSATION insurance meeting the statutory requirements of the State of Idaho.

2. EMPLOYERS’ LIABILITY insurance providing limits of liability in the following amounts:

Bodily Injury by Accident: $500,000 each accident Bodily Injury by Disease: $500,000 policy limit Bodily Injury by Disease: $500,000 each employee

Policy coverage terms and conditions to include:

• Certificate must clearly identify that coverage applies in the State of Idaho.

3. COMMERCIAL GENERAL LIABILITY insurance providing limits of liability in the following amounts, with aggregates applying separately on a “per project” basis:

General Aggregate: $2,000,000 mailto:opsinsurance@adacounty.id.gov mailto:risk@adacounty.id.gov

Product/Completed Operations Aggregate: $2,000,000 Personal & Advertising Injury Liability: $1,000,000 Per Occurrence: $1,000,000 Fire Legal Liability: $ 50,000

The Commercial General Liability (“CGL”) insurance policy shall be written on an “Occurrence” form and shall cover liability arising from premises, operations, independent contractors, products, completed operations, personal injury, advertising injury, and contractual liability coverage sufficient to meet the requirements of this Agreement (including defense costs and attorney’s fees assumed under the contract, which shall be payable in addition to the limit of liability; and tort liability of another assumed in a contract). To the extent aligned with and permittable by applicable law, no Contractual Liability Coverage Exclusion modifying or deleting the definition of “insured contract” from the unaltered ISO CG 00 01 Edition date 10/01 ( CG 24 26 or similar). Ada County and its elected officials, agents, employees, successors and assigns shall be included as Additional Insureds, for ongoing and completed operations, under the CGL using ISO endorsements CG 20 10 07 04 and CG 20 37 07 04, or equivalent. The Additional Insured endorsements must be provided with the certificate of insurance. The Additional Insured coverage shall apply on a Primary & Non-contributory basis.

This insurance must include coverage for:

- Explosion, Collapse, & Underground (XCU) and

- Electronic Data (CG 04 37 or similar).

This insurance shall not contain the following exclusions:

- No Separation of Insured exclusion;

- No Subsidence exclusion, and

- No Damage to Work performed by Subcontractor exclusion (CG 22 94 or similar).

4. BUSINESS AUTOMOBILE LIABILITY insurance providing bodily injury and property damage liability coverage for not less than $1,000,000 each accident limit. Business Automobile Liability insurance shall be written on a standard ISO policy form, or an equivalent form, providing coverage for liability arising out of owned, hired, or non-owned vehicles in connection with this agreement. Ada County and its elected officials, agents, employees, successors and assigns shall be included as Additional Insureds and a Waiver of Subrogation.

The insurance shall include:

- Coverage for bodily injury, death and property damage arising out of ownership, maintenance or use of any motorized vehicle on or off the site of the Project, and Contractual Liability coverage

- If hauling of hazardous waste is part of the Scope, Automobile Liability Insurance with a $1,000,000 combined single limit per occurrence for bodily injury and property damage applicable to all hazardous waste hauling vehicles, and include MCS 90 endorsement and the ISO Form CA 9948 03 06 (Pollution Liability Broadened Coverage for Business Automobile).

If CGL 12/04 or later edition is provided, the CA0051 1204: Mobile Equipment Subject to Motor Vehicles Laws shall also be provided. This additional endorsement is not required if the 2006 ISO Auto form is provided.

5. INSTALLATION FLOATER. If required by Owner or not covered by the Builders Risk insurance, Contractor shall obtain an Installation Floater to cover that portion of the work to be constructed, installed, altered, or repaired by Contractor. The Installation Floater policy must include ‘coverage for the fixtures, materials, supplies, machinery and equipment used in or incidental to the construction project as well as property kept off-site or while in transit. Coverage must also include property of others in the Contractor’s care, custody, or control. In addition to Contractor, the Owner and all subcontractors shall be named as Insureds on the policy with coverage extending through the final completion date.

6. EQUIPMENT FLOATER. Contractor shall maintain at its sole cost and expense insurance to protect its own equipment, tools and materials against risk of loss with sufficient limits to cover the value of all of the equipment, tools and materials Contractor may use in performance of the Work. Contractor is solely responsible for any deductibles, self-insured retentions or uninsured losses for any reason arising out of Contractor’s obligations of this Section. Coverage shall include equipment leased/borrowed/rented by Contractor.

7. RIGGERS LIABILITY. If the scope involves rigging, hoisting, lowering, raising or moving of property or equipment belonging to others and Riggers Liability Insurance is required to insure against physical loss or damage to the property or equipment.

E. Additional Insureds: The following insurance policies shall name 1) Owner and 2) Any other person or organization as required by the Contract Documents as Additional Insured:

• Commercial General Liability

• Commercial Auto Liability

• Commercial Umbrella Liability

• Pollution Liability

Coverage shall be primary and non-contributory to any insurance maintained by Additional Insured and any other parties as required by Owner Contract, all of which shall be stated on the Certificate of Insurance provided by the Contractor.

The General Liability Additional Insured endorsement(s) shall provide:

1. that any person or organization that Contractor is required to add as an Additional

Insured under the contract or agreement shall be included as an Additional Insured (CG 20 38 04 13 or its equivalent).

2. The additional insured endorsement shall not limit the exception to the exclusion for “damage to your work”- coverage shall include coverage for damage to the work itself for completed operations performed by Subcontractor.

The General Liability Additional Insured Endorsement must provide status in favor of required parties including both ONGOING Operations AND COMPLETED Operations.

Vicarious forms of additional insured endorsements will not be accepted. Evidence, by endorsement or policy language, of additional insured and primary and non-contributory coverage must be provided with the certificate of insurance for General Liability.

F. Waiver of Subrogation. All insurance coverages maintained by Contractor shall include a waiver of any right of subrogation of the insurers thereunder in favor of Additional Insureds and all of their respective assigns, subsidiaries, affiliates, employees, insurers and underwriters, and of any right of the insurers to any set-off or counterclaim or any other deduction, whether by attachment or otherwise, in respect of any liability of any person insured under any such policy (Workers Compensation – where permitted). Contractor further waives all claims and all rights of subrogation against Additional Insureds’ other contractors and all of their respective assigns, subsidiaries, affiliates, employees, insurers and underwriters for loss of, or damage to, Contractor’s Scope, tools, machinery, equipment, material, supplies, or any other losses within the scope of any insurance maintained by Contractor. If any of the Additional Insureds is partially or wholly self insured, then the waiver of subrogation shall apply as if they were in fact covered by their own insurance.

G. Notice of Cancellation. Contractor must certify that the Owner will receive 30 days advance notice of any cancellation (except 10 days for non-payment)

H. Continuation of Coverage. Required insurance, including Additional Insured status for

Completed Operations under the General Liability Policy, shall be maintained for the statute of repose following completion of the project and acceptance by the Owner.

I. Certificates of Insurance. Upon contract award, the Contractor shall furnish an certificate of insurance to show that the insurance specified in this contract is in force, stating policy numbers, dates of expiration, limits of liability and coverages there under

J. Deductible. Contractor shall be responsible, at no additional cost to Owner for the payment of any associated deductibles or self insured retention in connection with the coverages required by this Attachment. Any self-insured retentions or deductible in excess of $25,000 must be declared at the time Contractor submits its bid and must be specifically approved by Owner prior to execution of the Contract.

K. Claims-Made Policies. Except for Professional Liability Insurance all liability policies must be an occurrence form, claims-made policies are not acceptable.

L. Special Provisions. Approval, disapproval or failure to act by the Owner regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents. Neither shall the bankruptcy, insolvency or denial of liability by the insurance company exonerate the Contractor from liability. Owner shall make no special payments for any insurance that the Contractor may be required to carry;

all are included in the contract price and in the contract unit prices. The Contractor shall require all Subcontractors to procure and maintain all insurance as set forth in this contract.

M. Bonding. Bonding for this project shall be provided by a surety company or companies with AM Best rating(s) of A VIII or better. If the surety does not have a current AM Best rating it must be currently certified by the US Department of Treasury as an approved surety with an underwriting limitation greater than the bond amount. All sureties must be authorized to do business in the state of Idaho. All bonds shall name the County as obligee with copies of the bonds provided to Ada County Risk Management. Bonding requirements for this contract include:

1. Performance Bond – bond limit to be 100% of the contract value

2. Payment Bond – bond limit to be 100% of the contract value

BID 26035 CHECK-OFF LIST FOR BID SUBMITTAL – 1 PAGE

CHECK-OFF LIST FOR BID SUBMITTAL

Bid 26035 Ada County Victim Services Center RTU Replacement 2026

Attended Mandatory Pre-Bid Meeting on March 2, 2026, at 2:00 p.m. at Ada County Victim Services Center, located at 417 S. 6th St., Boise, Idaho (meet out front of main entrance for meeting, followed by roof tour). Failure to attend will make your bid “non-responsive.”

Bidder’s Bid Form is the first document in packet uploaded to Bonfire

Acknowledgment of all Addenda

Bid Amounts proposed in Bonfire under Total Bid Amount (BT-93WH)

Authorized signatures as specified in the Instructions

Public Works License Number and Trade License Number(s) (if applicable) included for

Bidder

List of Subcontractors for HVAC, plumbing or electrical including each subcontractor’s name, address, and subcontract amount. Incorrect or incomplete subcontractor information may result in your bid being non-responsive. If unsure of how to complete the Subcontractors List portion of the Bidder’s Bid Form, please contact Ada County Procurement at procurement@adacounty.id.gov.

Bids must be submitted online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on March 13, 2026.

Non-compliance of submittal requirements may render your Bid non-responsive. The Board of Ada County Commissioners reserves the right to accept or reject any or all Bids.

Verify that the following has been done before submitting your Bid:

mailto:procurement@adacounty.id.gov https://adacounty.bonfirehub.com/