3-Bid Sheet - PUR-1526-25- Provide HVAC Services - Rehab Maintenance.docx

Housing Authority of Baltimore City Invitation for Bids

PUR-1526-25

Provide HVAC Services – Rehab Maintenance

Bid Sheet

The Contractor shall supply all labor, material, supervision, equipment, insurance, permits and all other incidentals required to complete the work items listed below in accordance with Attachment 6 – Technical Specification as requested by HABC and in accordance with all applicable federal, state, and local regulations.

SECTION A: UNIT PRICING

Preventive Maintenance:

Est. QTY U/M Unit Cost Subtotal

1. Gas Fired Furnace – Flat Rate for Cleaning 100 EA @ $__________ $___________ and Testing, Schedule A: A through M

2. Oil Fired Furnace – Flat Rate for Cleaning 25 EA @ $__________ $___________ and Testing, Schedule B: A through I

3. Air Conditioner – Flat Rate for Cleaning 20 EA @ $__________ $___________ and Testing, Schedule C: A through K

4. Flat rate for failure to gain entrance 10 EA @ $__________ $___________ into the unit.

Furnace Replacement:

5. 120,000 BTU Furnace w/thermostat 5 EA @ $__________ $___________

6. 100,000 BTU Furnace w/thermostat 10 EA @ $__________ $___________

7. 80,000 BTU Furnace w/thermostat 10 EA @ $__________ $___________

Coil Replacement (Trane Fan Coil):

8. Large Coil – 400 CFM w/thermostat & Sensor 5 EA @ $__________ $___________

9. Small Coil – 300 CFM w/thermostat & Sensor 5 EA @ $__________ $___________

Condenser A/C Replacement:

10. 36,000 BTU A-Coil w/Condenser Unit 5 EA @ $__________ $___________ (3 Ton System)

Miscellaneous:

11. 4-inch 30 gauge 150 LF @ $__________ $___________

12. 6-inch “B” Vent 100 LF @ $__________ $___________

13. 8-inch “B” Vent 20 LF @ $__________ $___________

14. Duct Cleaning (12 per unit) 20 EA @ $__________ $___________

15. CO2 Certification (1 per unit) 20 EA @ $__________ $___________

Subtotal Section A: $___________________

SECTION B: ADDITIONAL LABOR HOURS

Contractor shall provide labor (price per hour and total) to complete any tasks not described in “Section A: Unit Pricing”, as requested by HABC.

Est. QTY U/M Unit Cost Subtotal

16. Mechanic, regular hours, 8:00 a.m.- 4:00 p.m. 1000 hours $_________ $__________ Monday through Friday.

17. Helper, regular hours, 8:00 a.m.- 4:00 p.m. 250 hours $_________ $__________ Monday through Friday.

18. Mechanic, overtime/emergency hours, 4:00 p.m.- 100 hours $_________ $__________ 8:00 a.m. Monday through Friday or weekends and holidays.

19. Helper, overtime/emergency hours, 4:00 p.m.- 25 hours $_________ $__________ 8:00 a.m. Monday through Friday or weekends and holidays.

Note: Items number 17 and 19 are supplemental personnel to be utilized only with approval by HABC.

Subtotal Section B: $__________________

SECTION C: MISCELLANEOUS MATERIALS

Contractor shall provide materials to complete tasks not described in “Section A: Unit Pricing”, when requested by HABC. The contractor will be paid the material or supplies invoice amount plus a percentage mark-up. Contractor will be required to provide original material or supplies invoices from the supplier with payment requests.

Estimated usage Percentage Mark-up Total ( Maximum 12% ) ($5,000 x percentage mark-up) $5,000.00 ________% $___________

Subtotal Section C: $_______________

Total Bid Amount: (Subtotal Section-A + Subtotal Section-B + Subtotal Section C) = $_________________

Notes:

· The Successful Bidder must be in compliance with Attachment-1 HABC Service Contracts-Insurance Requirements (A through C), and upon notification of award, must name the Housing Authority as additionally insured as related to work performed under this contract.

· Contractor must be in compliance with Attachment-2 General Decision Number: MD20250061, 01/03/2025.

Attachment-1 HABC Service Contracts- Insurance Requirements Attachment-2 General Decision Number: MD20240061, 01/05/2024 Attachment-3 FORM HUD5370-EZ General Contract Conditions for Small Construction/Development Contracts Attachment-4 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Attachment-5 Section 3 Compliance Plan & First Source Hiring Agreement Attachment-6 Technical Specifications

This quotation is valid for 30 days.

Name, Address and Telephone Number of Bidder

Printed Name and Title of Authorized Official of Bidder

Signature of Authorized Official of Bidder Date

Please complete the appropriate information, sign, and return to the author via Bonfire by 2:00pm EST on Friday, October 10, 2025.

AWARD OF CONTRACT

Contract Award: HABC will analyze bids and award a contract to the lowest responsive and responsible bidder offering the lowest price and meeting the specifications. In addition, HABC reserves the right to take any of the following actions without liability to any bidder:

(1) HABC may: (a) reject any and all bids received; (b) waive any minor irregularities or technicalities in bids received; (c) make a single award or multiple awards to more than one (1) bidder for supply of all or any combination of the items delineated in Attachment 1; (d) accept any item or combination of items bid unless precluded elsewhere in the solicitation; (e) amend this solicitation as permitted by applicable law at any time during the solicitation process; or (f) cancel this solicitation in its entirety or any portion thereof at anytime during the solicitation process including after award. HABC's reservation of rights shall in no way affect the formation of a contract upon written notice of award by HABC to the successful bidder. If multiple awards are made, the intent shall be to make awards which, at the sole determination of HABC, are in its best interest, based on HABC’s needs and requirements. HABC makes no guarantees as to the amount of award, if any.

(2) HABC may reject any bid as unacceptable if it is materially unbalanced as to the prices for the various items of work to be performed. A bid is materially unbalanced when it is based on prices significantly less than the cost for some work and prices, which are significantly overstated for other work.

Term of Contract: The contract(s) resulting from this IFB shall provide for a term of not to exceed one (1) year, except that HABC shall have a unilateral option to renew the contract(s) upon the same terms and conditions for four (4) additional one (1) year terms. The contract term shall commence on the date specified in the Notice-to-proceed or Purchase Order issued by HABC. The overall contract Not-to-Exceed amount will not exceed Two Hundred and Fifty Thousand Dollars ($250,000.00).

Proof of Insurance: The successful bidder shall furnish to HABC a certified copy of the policy or policies covering all work as required in the contract, as evidence that the insurance required is maintained and in force for the entire duration of the contract. HABC may, at its sole discretion, immediately cancel the contract award without prior notice to the successful bidder upon any failure to submit any of the required Certificates of Insurance or any other document required under the IFB. Any and all existing agreements between HABC and the successful bidder shall immediately become null and void upon such cancellation without liability to such bidder. (See attached Service Contract – Insurance Requirements)