1-Attachment 6- Technical Specifications (1) (1).doc

ATTACHMENT 6

TECHNICAL SPECIFICATIONS

Scattered Sites

1. Contract Clarifications:

a. The Owner means the Housing Authority of Baltimore City (“HABC”).

b. The Contractor means the successful bidder(s) that enter into a contract with HABC under this solicitation.

c. Cooling season means May 1 to October 1 of the contract year.

2. Scope of Work:

Contractor shall provide all labor, material, equipment, and supervision to make necessary repairs to miscellaneous heating and cooling units as directed by HABC personnel and in accordance with all applicable laws and regulations.

3. Authority for Emergency and Overtime Work:

The Contractor must obtain HABC authorization for emergency and overtime work prior to undertaking such work by contacting either of the following persons:

Contact Name James Young David Mitchell Cell:

443-765-2384 443-633-3187

4. Qualification of Service Personnel:

The service work on the Owner’s systems shall be performed by qualified professional field service engineers in accordance with the following minimum requirements:

a. Properly maintain service and testing equipment that meets the requirements of the service and maintenance guidelines of the industry and any and all applicable federal, state, or local laws and regulations.

b. Are experienced with the equipment to be serviced.

c. Complete proper documentation for the service provided.

d. Perform the service in accordance with CFC refrigerant handling guidelines.

e. Service personnel shall have appropriate training and certification in the work to be performed and equipment to be maintained and a minimum of six (6) years of relevant experience, subject to approval of qualifications by HABC. Service personnel must have a minimum of six (6) years of experience. Experience must include hands-on working knowledge of oil and gas-fired forced-air furnace, air conditioning and condensing units, both air and water cooled, roof top units, self-contained and split system.

f. Services Personnel must be certified in refrigerant transitions and recovery Type II, III, IV according to E.P.A. current standards; Maryland State Licenses (Master and Journeyman required after June 1, 1994).

5. Maryland Occupational Safety & Health (MOSH) Requirements:

a. All contracts with HABC shall be governed by the State of Maryland Occupational Safety and Health (MOSH) standard(s). Where any difference(s) may exist between any particular MOSH standard(s) and the corresponding, related United States Occupational and Health Administration (OSHA) standard(s), MOSH standard(s) shall take precedence.

b. Bidders submitting bids in response to this IFB shall have the obligation and responsibility of being knowledgeable with all MOSH standards applicable to this IFB before submitting any bid. Unfamiliarity shall not be recognized, nor considered, as cause for relief from any subsequent contract. The bid shall include evidence of the bidder’s knowledge of MOSH standards.

c. Information pertaining to any particular MOSH standard(s) may be obtained from:

State of Maryland Department of Licenses and Regulation

Division of Labor and Industry/Maryland Occupational Safety and Health

501 Saint Paul Place

Baltimore, Maryland 21202-2272

Telephone: 410-659-4196

d. Delivery/Installation: In the performance of the proposed contract, the contractor, its subcontractor(s), employees, agents, representatives, and designees shall conform to all MOSH requirements in the performance of deliveries, or the installation, maintenance and/or repair of equipment and materials ordered herein.

6. Priority Emergency Service:

This coverage provides priority response to all emergency calls, twenty-four (24) hours-a-day with a four (4) hour response time after service call. This applies to equipment covered under the proposed contract. Billing will be at contractor’s labor rates listed in the bid documents.

7. Additional Requirements:

a. In the event an emergency call is generated due to conditions, or an item of equipment not covered by this contract, HABC will reimburse the contractor for time and materials according to rates specified in this bid. HABC may request the contractor to make any necessary repairs, adjustments, calibrations on related equipment, such as air handlers, air compressors, pneumatic controls, electric devices, belts, bearings, etc.

b. HABC representative must provide approval for minor repairs and extra work by telephone. Minor repairs shall include, but not be limited to:

(i) Replacement and adjusting belts.

(ii) Lubricating equipment, bearing, motors, and shafts.

(iii) Repair leaks and recharge refrigerant.

(iv) Adding and changing oil.

(v) Adjusting and calibrating controls.

(vi) Replacing miscellaneous parts.

A cost proposal is required before any work begins.

The contractor shall telephone or e-mail James Young at 443-765-2384 or at james.young@habc.org or David Mitchell at 443-633-3187 or david.mitchell@habc.org to obtain such approval.

HABC will not be responsible for costs incurred by the contractor without obtaining such approval.

8. Repair Labor:

All repairs will be performed during normal working hours, Monday-Friday from 8:00 a.m. – 4:30 p.m.

9. HABC Responsibility:

a. Access - HABC will provide reasonable access to equipment as necessary. The contractor may start, stop, and adjust equipment and other related systems as required on schedules arranged with and approved by HABC.

b. Operation – HABC will be responsible for the operation of the equipment and must ensure that qualified personnel are provided for such an operation. An Owner representative must be available whenever service is performed. Equipment must be operated according to the manufacturer’s instructions and under conditions as specified by HABC. HABC will notify the contractor of any unusual operating conditions.

10. Exclusions:

a. HABC agrees that the service and maintenance provided for herein does not include the following:

(i) Routine major overhauls of the equipment covered.

(ii) Normal daily and weekend functions of stopping and starting the equipment.

(iii) Painting.

(iv) Starter and electrical wiring except unit control wiring, unless specifically listed as equipment covered.

(v) Air pressure stations, recorders and instruments not directly provided in control panel (unless listed explicitly under equipment covered), with the exception of controls that directly operate compressor.

(vi) Valve bodies, seats and piping other than refrigerant piping. Tube water side damage and freezing.

(vii) Any field installed refrigerant piping, unless installed by the contractor.

(viii) Insulation repairs or replacement, or removal of asbestos.

(ix) Safety tests, additions, modifications, or inspections required by insurance companies, governmental bodies, or other authorities.

(x) Moving and relocating equipment.

(xi) Replacement of complete unit.

(xii) The cost of rigging, in and/or out of building, and parts (i.e., motor).

(xiii) Water treatment, unless specifically proposed herein.

(xiv) Any cost related to fabrication or retrofit due to obsolete parts, equipment or refrigerant.

11. Contractor’s Responsibility for Independent Verification of Information Provided:

It is the intent to provide all available pertinent information concerning listed air conditioning equipment as reasonably accurate in HABC’s records. However, the listed model numbers and equipment may not be completely accurate. This does not relieve the contractor from any obligations required by this contract. Therefore, the contractor shall verify the accuracy of the information provided by performing a site visit.

12. Refrigerant Coverage:

The contractor will be responsible for refrigerants at the current sell price. Any market increase in price between the inception of this contract will be borne by the Owner and billed by the contractor by means of a separate invoice.

13. Service and Part Warranty:

a. The warranty period for service and repairs done while the equipment is shut down during the non-cooling season shall commence when the equipment is placed back in service for operation or at a date acceptable to both parties.

b. Rebuilt compressors shall have a minimum warranty period of one (1) full calendar year and new compressors five (5) full calendar years and be subject to all manufacturers’ warranties

c. Service and repairs shall be done in a good and workmanlike manner consistent with acceptable industry standards.

d. All parts used will be factory replacement unless approval is granted by the HABC representative before installation.

14. Related Information:

a. If the contractor fails to perform the services required by this contract, HABC shall procure services from a qualified HVAC company of its choosing with the subsequent cost borne in its entirety by the contractor.

b. HABC reserves the right to have a representative accompany the contractor during any inspection or repair and reserves the right to request an inspection schedule at any time during the contract period.

c. Equipment/Materials: The contractor shall be responsible for delivering only that equipment and materials which conform in all respects to MOSH requirements. Any deficiencies found by MOSH inspectors or HABC Safety Officer in equipment or materials delivered herein and deficient to MOSH standards existing at the time of the contract award, shall be promptly corrected by the contractor at no cost to HABC.

d. The contractor shall comply with the Maryland Occupational Safety and Health (MOSH) “Access to Information About Hazardous and Toxic Substance” Law (Article 89) to include the following:

(i) All contractors providing products deemed as “Hazardous” under the above referenced law, shall provide properly completed Material Safety Data Sheets (including up-dated information) for the respective products. The Material Safety Data Sheets shall be mailed to Robert Griffin and the mailing shall coincide with the date of shipment of the respective product(s) to the designated locations as specified in the IFB.

(ii) All contractors shall also have the responsibility to ensure that each container of hazardous chemical delivered is labeled, tagged, or marked in accordance with MOSH Articles 89 Law and have the following minimal, acceptable information:

(A) Identity of the hazardous information:

(B) Appropriate hazardous chemical.

(C) Name and address of the chemical manufacturer, importer, or distributor.

(D) Labels, tags, or markings shall be legible, printed in English, and prominently displayed on each container, as required by Law.

e. HABC reserves the right to refuse acceptance of any product(s) whether delivered or installed, which does not conform to the aforementioned MOSH Article 89 requirements, with cost of return and/or replacement being the total responsibility of the providing contractor.

f. HABC reserves the right to designate a representative to receive instructions in the operation of said equipment; such representative to have the authority to carry out recommendations received from the contractor in conjunction with the normal accomplishments of this contract.

g.

HABC and the contractor shall operate the equipment in accordance with the manufacturer’s instructions and shall notify each other promptly of any change in the usual operating conditions.

h. HABC and the contractor shall, after each use of entry upon the equipment rooms and space, remove any and all debris brought or created thereon, and keep equipment rooms and space free of materials extraneous to said system. Unless determined by HABC to be cost-prohibitive, HABC shall move stock fixtures or partitions needed to facilitate the work called for hereunder.

15. Special Notes:

All contractors are hereby advised that insulation on HVAC equipment and related piping may contain asbestos. If the contractor suspects that any insulation is asbestos containing, the contractor shall notify HABC of this condition immediately. HABC will be responsible for the removal of all asbestos containing materials.