3-Bid Bond and Bid Check Authorization Form.pdf
PDF 178 KB Posted
- Attached to
- ITB - Channel Improvements for Pillot Gully for the Harris County Flood Control District
- Solicitation number
- 26/0110
- Issued by
- Harris County, Texas
About this file
This is a Bid Bond Confirmation and Bid Check Return Authorization Form issued by Harris County, Texas for use in conjunction with competitive bidding processes. The form addresses submission requirements for bid security, allowing offerors to submit either a bid bond or a cashier's check as a guarantee of good faith. For bids submitted through the Bonfire platform with cashier's checks, the checks must be physically delivered in a sealed envelope referencing the Job Number to 1111 Fannin, 12th Floor, Houston, TX 77002 prior to the bid deadline. All bid checks must equal the required amount and be made payable to Harris County rather than any individual entity. The form requires offerors to complete either Section A (for bid bond submissions) or Section B (for cashier's check submissions) and return it through the Bonfire system.
The form establishes the County Clerk's retention and return procedures for bid checks based on bid type and outcome. For traditional bids, the County Clerk may retain the bid checks of the three lowest bidders until after contract award and approval, receipt of a performance bond, and receipt of a payment bond if required. All other bidders' checks are returned within seventy-two hours following bid opening. For RFP submissions, the Office of the Purchasing Agent retains all bid checks under the same conditions. Offerors grant authorization for Harris County to return the bid check via regular mail without county liability upon: unsuccessful bid status, replacement by performance and payment bonds, or contract completion. The form requires standard offeror information including business name, address, contact details, and signature.
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Text version
BID BOND CONFIRMATION AND BID CHECK RETURN AUTHORIZATION FORM
When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002.
Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.
If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids.
If an RFP, all bid checks will be retained by the Office of the Purchasing Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.
Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:
1. we are an unsuccessful bidder, or
2. a performance bond, and payment bond, if required, has replaced the bid check, or
3. upon completion of contract.
_______Bid Bond Submission (Complete required information within Section A)
_______Cashier’s Check Submission (Complete required information within Section B)
Bid for:
Section A – Bid Bond Number , Surety Name
Dated in the amount of $____________________.
Section B - Cashier's Check Number , Drawn on
Bank of , Dated in the amount of $____________________.
Name:
Business Address:
Signature:
Mailing Address:
City & State: Zip Code:
Telephone: _____________________ Email:
For Use of County Clerk/Purchasing Agent Only:
Date Check Mailed: By:
Ledger Number: Dept:
Revised 3/24/21
| Bid for: |
| Section A Bid Bond Number: |
| Surety Name: |
| Dated: |
| in the amount of: |
| Drawn on: |
| Section B Cashiers Check Number: |
| Bank of: |
| Dated_2: |
| the amount of: |
| Name: |
| Business Address: |
| Mailing Address: |
| City State: |
| Zip Code: |
| Telephone: |
| Email: |
| Date Check Mailed: |
| By: |
| Ledger Number: |
| Dept: |
| Check Box1: Off |
| Check Box2: Off |
File details come from the government source that posted it. Updated .