3-Aviation Call-In Attendance List and Pre-Proposal Meeting.pdf

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

9/20/2024

SUBJECT: REQUEST FOR PROPOSALS FOR THE PERFORMANCE OF EXPERT

PROFESSIONAL AVIATION CALL-IN SERVICES (9 Categories)

RFP #6000002323 AVIATION DATA ANALYSIS AND BUSINESS INTELLIGENCE

RFP #6000002330 AIRPORT PROPERTIES AND COMMERCIAL DEVELOPMENT

RFP #6000002328 AIRPORT INFORMATION TECHNOLOGY AND INNOVATION

RFP #6000002322 AIRPORT FORECASTING, CAPACITY PLANNING, AND

FACILITY PLANNING

RFP #6000002333 AIRPORT FINANCIAL AND BUSINESS PLANNING, AND

PROJECT FUNDING PROGRAMS

RFP #6000002321 AIRPORT ENVIRONMENTAL

RFP #6000002324 AIRPORT CUSTOMER EXPERIENCE

RFP #6000002325 AIRPORT ASSET MANAGEMENT

RFP #6000002329 AERONAUTICAL TECHNICAL SERVICES AND SAFETY

MANAGEMENT SYSTEMS (SMS)

Pre-Proposal Attendance Sheet from September 17, 2024.

Name Email Gerard Gaeta ggaeta@siengineering.com Connor Scott Mastellon SMastellon@svam.com Asquith, David AsquithD@LiRo-Hill.com Reginald Jean-Francois reginald@CivilAnalytics.onmicrosoft.com Knowlton, Chip Chip.Knowlton@hdrinc.com Sara Brothman sarab@merchantaviation.com Sarah Kautz Pat Maffia (Frasca & Associates) Tom Bond tom@nuebridge.com Bauer, Rich Richard.Bauer@wsp.com Zoe Steve Mayers - NetServ Geoffrey Martin Sarah Hood

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Vivian Yan vyan@dyconsultants.com Jim Willis jwillis@thejwg.com Beach, Tracy Tracy.Beach@wsp.com Shana Beiger Shana.Beiger@ghd.com Sachdeep S. Arora ssarora@arorapc.com Cheryl Waller cwaller@ricondo.com Kaur, Jasneet jaskaur@deloitte.com Carolina Villegas Carolina.Villegas@itnovaconsulting.com Smith, David David.G.Smith@wsp.com Kim Hughes KHUGHES@HNTB.com Zachary Johnstone Zachary.Johnstone@revisioninc.com Bob roberto@plan-tech.com Monika Jha Arthur Huang ahuang@stellarservices.com Laura E. Doud ldoud@mjinc.com Andrew Cheng ACheng@VHB.com Anna Hu ahu@stellar4.com Dave Fleet davef@faithgroupllc.com Saurabh Pethe saurabh.pethe@kinexisconsulting.com Beningson, Marc Marc.Beningson@wsp.com Rochelson, Eric erochelson@syska.com Saadiya Mushtaq - NP smushtaq@navitassols.com Sarah Hood, Lyndon Strategies Yeilyn Daniela Montero Quirós dquiros@ccsglobaltech.com Leah Whitfield, The Aviation Planning Group, LLC (WBE/DBE) read.ai meeting notes Travis Simpson tsimpson@bnpassociates.com Gallagher, Elizabeth elgallagher@Dewberry.com Ala Battikhi ABattikhi@northhighland.com Lu, Jessie Jessie.Lu1@aecom.com Joseph Mahaz jmahaz@edatai.com Lakshya Khattar - Infojini, Inc.

Sofia Araujo saraujo@hraadvisors.com Ian Sample Ian.Sample@steergroup.com Ressler, Shelley sressler@GFNET.com Jorge Quiroz jorge.quiroz@pdbmconsulting.com Czarnomski, Richard rczarnomski@LeaElliott.com McIntosh, Sheri smcintosh@sdipresence.com Kate Lindekugel klindekugel@vhb.com Rebecca Didio rebecca.didio@jacobsendaniels.com

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Pei-Jou Shih peijou.shih@landrumbrown.com Megan Kelly megan.kelly@rsginc.com Ellsworth, Gregg (Cirium-HBE) gregg.ellsworth@cirium.com Whitney Harvey Whitney.Harvey@faithgroupllc.com Michael Hochevar/USA Michael.Hochevar@cushwake.com Michael Runyon John Winsor (Garg Consulting Services) Guy Caron Guy@cxeinc.com Taylor Dawson taylor.dawson@21tech.com Chris Chalk Chris.Chalk@mottmac.com Rosenthal, Andrea andrea.rosenthal@aecom.com Marcia Shapiro mshapiro@marinetiger.com Alisha Madaan amadaan@econone.com Johnson, Mary MJohnson@jmttg.com Carter, Tiffany Tiffany.Carter@wsp.com Concho, Lisbeth Lisbeth.Concho@wsp.com Suhail, Mary mary.suhail@aecom.com Andy Guan yguan@HNTB.com Carlos Maestre Carlos.Maestre@mottmac.com Florian Fessel Florian.Fessel@rsginc.com Sue Bayat sbayat@entech.nyc Dave DuBois ddubois@vhb.com Angel Taylor ATaylor@aroraengineers.com Enrique Melendez emelendez@thejwg.com Clemente Arreguin CARREGUIN@ramboll.com Richard James RJames@firstenvironment.com Brian ten Siethoff btensiethoff@amcl.com Sarah Hood Sydney Ciervo sydney@cxeinc.com William Ballard william.ballard@meadhunt.com Allison Ducar aducar@ricondo.com Dulce Sanchez Dulce.Sanchez@21tech.com Anna Escolano Anna.RoigEscolano@mottmac.com Rob Linstrum rob.linstrum@barich.net Sean Moronski smoronski@langan.com Danielle Hartman Danielle.Hartman@arup.com Richard E. Barone richard.barone@landrumbrown.com 18054795342 Michael Wilson Michael.Wilson@mottmac.com Naomi Chalfin NChalfin@jgminc.com

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Manasvi Menon Payal payal@fedtec.com Gideon D'Arcangelo Gideon.DArcangelo@arup.com Sam Murthy sam.murthy@netserv-appl.com Heckroth, Mark MHeckroth@chasolutions.com McKernan, Diane Diane.McKernan@mbakerintl.com Shady Elshetwy Shady.Elshetwy@meadhunt.com Gavin Duncan gavin.duncan@InterVISTAS.com Fireflies.ai Notetaker Nure M.

Deb Blevins DBlevins@marinetiger.com Sean Kennedy skennedy@marinetiger.com Nguyen, Brian bnguyen@syska.com John Connolly john.connolly@blacklineconsulting.ca Andreu Carbonell andreu@flareaviation.com Kelly, Karen kkelly@syska.com Elizabeth Sexton elizabeth.sexton@ersconsults.com Randy Nigrelli rnigrelli@resgroup.net Bruce Murray Bmurray@resgroup.net Claudia Ballolli cballolli@langan.com Alexa Braun Alexa.Braun@arup.com Marta Lee Marta.Lee@arup.com Jarrah, Kareem kareem.jarrah@aecom.com Guder, Charles CGuder@trccompanies.com Aylin Maria Blanco Castillo ablanco@ccsglobaltech.com Mark Fowler Mark.Fowler@rsginc.com Lauren Kim Lauren.Kim@arup.com Steven Anderson SAnderson@VHB.com Pedigo, Sydney (DOES-Contractor) sydney.pedigo@dc.gov Gibbs, Cindy Cindy.Gibbs@bridgenet.us Monali Doshi Sergio Rodriguez sergio@flareaviation.com Whitney, Kevin KWhitney@sdipresence.com Burns, Elizabeth eliburns@deloitte.com Posner, Julianna Julianna.Posner@wsp.com Helen Pappas hpappas@bemsys.com Kim Fabend kfabend@cscos.com Georgie Nugent gnugent@mjinc.com Morales, Ister imorales@GFNET.com John "Zack" Rozga john.rozga@revisioninc.com Trinity Phan-Low tphanlow@dyconsultants.com Kirsten Cerro KCerro@aroraengineers.com

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Weymouth, Nicole Nicole.Weymouth@wsp.com Morrow, Clint Clint.Morrow@bridgenet.us Camerin Spahn cspahn@enovateengineering.com Erik Librader erik.librader@vistrada.com Will Brito wbrito@guidehouse.com Ken Cushine kcushine@frascallc.com Tippins, Jessica jessica.tippins@wsp.com Tasnima Ahmed tahmed@dyconsultants.com Parshva Shah pshah@urbanengineers.com Elyse Toplin elyse.toplin@tadera.com 13023298820 Paul Hanly phanly@ricondo.com Swanson, Sydney Sydney.Swanson@hdrinc.com Langewisch, Chris C Chris.Langewisch@terracon.com Tozeva, Mariyana MTozeva@jmttg.com Susan Schmidt sschmidt@infratechengineering.com Sheetz, Serena Serena.Sheetz@jacobs.com Donovan Johnson donovan@rovolus.com ASMANIS CHRISTOPHER CHRISTOPHER.ASMANIS@adp.fr DeCesare, Amanda Amanda.Decesare@wsp.com Chris Owen/USA Chris.Owen@cushwake.com Arvan Anderson Arvan.Anderson@arup.com Siragusa, Joe Joe.Siragusa@wsp.com Sarah Strom sarah.strom@landrumbrown.com Heather W Hubert hwhubert@urbanengineers.com Brown, Kirsten Kirsten.Kennedy@mbakerintl.com Strapulos, Andrea AStrapulos@chasolutions.com Dave Murphy <dmurphy@aquinasc.com> dmurphy@aquinasc.com Koppula, Subi Subi.Koppula@wsp.com Printz, Stephanie Stephanie.Printz@hdrinc.com Gillespie, Joshua Joshua.Gillespie@hdrinc.com CASTRO SANTOS DAVID DAVID.CASTROSANTOS@adp.fr Michael Bolton Namitha Vinay Namitha.Vinay@mottmac.com Cortalano, CJ CJ.Cortalano@WestonSolutions.com Schmidt, Michael MSchmidt@scsengineers.com Loren Boyd loren@faithgroupllc.com Phillip Brodt phillip.brodt@tadera.com 19083473471 16466838208

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Sydney McGinn Sydney.McGinn@arup.com Jamie Williams Jamie.Williams@PACONSULTING.COM Rodriguez, Natalie Natalie.Rodriguez@wsp.com Zachary Varwig zach@faithgroupllc.com Yinglin Lin ylin@stellarservices.com Jessica Baraban jbaraban@guidehouse.com Michael DaCosta michael.dacosta@tylin.com Warren Michelsen wmichelsen@enovateengineering.com Haley Wiley haley.wiley@tylin.com Magron, JeanPhilippe JP.Magron@hdrinc.com Tim Treharne Tim.Treharne@arup.com Jennifer Hogan jhogan@akrf.com Conley, Christopher Chris.Conley@wsp.com Jeannine Nelson j.nelson@tctcost.com Emily Schulman emily.schulman@northhighland.com Thomas, Samantha samanthomas@deloitte.com Soraya N. Selamie soraya@ctsiweb.com Michael Steinle MSteinle@marinetiger.com Rodin, Ivan ivan.rodin@aecom.com Moore, Stirling Stirling.Moore@aecom.com van Woensel, John JOHN.VANWOENSEL@wsp.com Kaur, Davinder Davinder.Kaur@aecom.com Holly Bird holly@cxeinc.com Jim Carey jim.carey@introba.com Kevin Kiguru kkiguru@arorapc.com Darcy Zarubiak darcy@rovolus.com Jeffrey Stoicescu jstoicescu@Langan.com Kuttrus, Mark Mark.Kuttrus@wsp.com Leigh Bartlett Leigh.Bartlett@meadhunt.com Steve Bisch Jim Hall jehall@vhb.com Fran Racioppi (SDVOB-FRsix) Doshi, Parth Doshi.Parth@bcg.com Andrew Silverman ASilverman@infiniteconsultingcorp.com Adam Oliver aoliver@aroraengineers.com Steve Bisch sbisch@aroraengineers.com Jacobs, Dana Dana.Jacobs@WestonSolutions.com Ardrey, Andrew Andrew.Ardrey@jacobs.com 19172320929 Oindrilla Sarkar osarkar@ccsglobaltech.com Aarshabh Misra Aarshabh.Misra@arup.com

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13013653233 Alfred Smith asmith@firstenvironment.com Kim Threlfall kthrelfall@hmmh.com Carrie Ross cross@firstenvironment.com Sarah Kahl Sarah.Kahl@ipsos.com Perry, Linda Linda.Perry@jacobs.com Smith, Brittany BSmith@chasolutions.com Sarah Sourial Sarah.Sourial@revisioninc.com Dario Martinez Dario.Martinez@northhighland.com Khalil Nasser Khalil.Nasser@revisioninc.com 13376925238 Yasin Rahman yrahman@consultrapm.com Jess Lomas jess.lomas@tylin.com Pokora, Amy Amy.Pokora@aecom.com Consultadd Public Services Jim Walsh jim.walsh@landrumbrown.com Julee Clark Joanne Leung Joanne.Leung@mottmac.com 17065508768 Sharon Sargent sharon.sargent@landrumbrown.com Inankul, Ersin Ersin.Inankul@jacobs.com Emry Robinson erobinson@thejwg.com Eattock, Christopher Christopher.Eattock@atkinsrealis.com Mark Drozdov mark.drozdov@rpie.cooper.edu Jim Walsh 19174853287 Prudence Tuyishimire ptuyishimire@dyconsultants.com Mark Drozdov mdrozdov@lozierinc.com Charles Hixon Charles.Hixon@mottmac.com Ryan Palko Ryan.Palko@gshgroup.com Nick Carlos Ozores Carlos.Ozores@PACONSULTING.COM Mark Daniel Mark.Daniel@northhighland.com Meghan Wrenn mwrenn@vhb.com Andres, Laura Laura.Andres@jacobs.com Michael Bramhall michael.bramhall@tylin.com Ahmed Osman ahmed.osman@tylin.com Dugliss, Michelle MDugliss@geiconsultants.com Vishal Arun Kothalkar Vishal.Kothalkar@tryfacta.com McDonnell, Paul PMcDonnell@chasolutions.com Stephanie Ward stephanie.ward@meadhunt.com

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Gaurav Han Pak Han.Pak@meadhunt.com Julee Clark Andrew Judd Andrew.Judd@jrtrealty.com 15743359398 Roberto Ramos RRamos@VHB.com Downing, Keith Keith.Downing@arcadis.com Shamy Perea shamy.perea@pdbmconsulting.com Vinnie Khera vkhera@cignus.aero Christyn Binder cbinder@aroraengineers.com 17209943782 Javier Gonzalez javierg@merchantaviation.com Jennifer Fitzpatrick jennifer.fitzpatrick@docstrats.com Kirsten Berg Kirsten.Berg@meadhunt.com Patrick Coakley Patrick.Coakley@northhighland.com sonjia murray Cana, Octavian octavian.cana@aecom.com Mwangi Karuri mkaruri@cignus.aero Jayesh Desai Giorgi Khardzeishvili gk@jmgeng.com Spencer, Laurie(mPa) Laurie.Spencer@gatewayprogram.org Tim Conrad tconrad@edatai.com Kristy Ornelas Kristy.Ornelas@meadhunt.com Ashley Dean adean@vhb.com Princess Denizy Lindawan PLindawan@abrahamsconsulting.com Coutts, Iain Iain.Coutts@arcadis.com CTG Group

MG

Sean Corder Jayesh Desai (Guest) Nick Albert NAlbert@cignus.aero Suhrita Sen Akshay Marathe amarathe@guidehouse.com Seth Young, APG Ben Frierson Adam Wilinski Adam.Wilinski@northhighland.com Kahn, Michael Kahn.Michael@bcg.com Sandeep Amadin Enobakhare Amadin.Enobakhare@northhighland.com Mike Victor mvictor@abrahamsconsulting.com Raja Venkataraman raja.venkataraman@netserv-appl.com

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Gaurav Nancy Zhou Nancy.Zhou@ghd.com Muskan Shah muskan@uciny.com Neysa Pranger John Winsor (Garg Consulting Services) Al Meyer al.meyer@samschwartz.com Allison Ruddock aruddock@VHB.com Kelly Brewer Kelly.Brewer@mottmac.com Nure M. Aiza nure.aiza@tollintl.com Edmond Harrison edh@merchantaviation.com Jarese Wilson JareseWilson@unison-ucg.com Rohan (Guest) David Grigg David.Grigg@nv5.com Rohan Hossain Michael Salvato Steve Mayers - NetServ jayden ravi jayden.ravi@infosys.com Sandeep Sharma (Evolvers) Neysa Pranger Jigar Waldt, Peter Peter.Waldt@wsp.com Christine Vilardi cvilardi@marinetiger.com Matthew Diesner

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Aviation Call-In Program

2025-2029

Pre-Proposal Presentation

September 17, 2024 – 10:00 A.M

*For Information Purposes Only. Requests for Proposals will supersede any information included in this presentation.*

WELCOME & OVERVIEW

Monika Radkowska, Procurement Representative

AGENDA

❑ Welcome – Monika Radkowska, Procurement Representative

❑ Supplier Diversity – Alex Rollison, Project Planning & Development Manager | Office of Diversity, Equity & Inclusion (ODEI)

❑ Scope of Service Highlights – Frantz Constant, Project Manager | Aviation

❑ Insurance Requirements – Joseph Chvasta, Principal Risk Analyst, Treasury | Risk

Financing

❑ Procurement Process – Monika Radkowska, Procurement Representative

❑ Q&A

SUPPLIER DIVERSITY

Alex Rollison

Project Planning & Development Manager

OFFICE OF DIVERSITY, EQUITY & INCLUSION

Department Overview

BUSINESS DIVERSITY

WORKFORCE

DIVERSITY & EEO

COMPLIANCE

• Capacity Building

• Certification

• Compliance Review

• Employee Experience

• Equal Employment

Opportunity

• Workforce Diversity, Equity & Inclusion

PERFORMANCE

REPORTING & POLICY

OVERSIGHT

• Performance Reporting

& System Support

• Civil Rights Compliance

• Policy, Process &

Procedures

CERTIFICATION PROGRAMS

At the Port Authority of NY & NJ, we believe that our operations should reflect the diversity of our community. Our Board enacted the following participation goals:

20% Minority-owned business enterprises (MBE)

10% Women-owned business enterprises (WBE)

3% Service-disabled Veteran-owned businesses (SDVOB)

Specific ACDBE/DBE goals for federally assisted contracts are set in accordance with federal regulations.

M/WBE

SDVO

B

ACDBE/DBE

SBE

Eligibility Criteria for Certification

MWBE

• 51% owned and managed by

Minority or Women Owner(s) who are citizen or permanent residents

• Make critical day to day decisions

• Capital contribution are real and substantial and continuing

• Valid for 5 years

• Needs to be in business for at least one year

SDVOB

• 51% owned and managed by

Service- Disabled Veteran

Owner(s)

• Letter or documentation issued by Veteran Affairs showing

SDVOB status

• Principal place of business or significant presence in NY & NJ

Efforts to Achieve Good Faith Effort ❑ Submit participation plans with the RFP response or bid, as required by the contract.

❑ Create participation plans that provide meaningful opportunities for

MBE/WBE/SDVOBs across the full spectrum of the project across all phases of the project, and categories of work and contracting tiers

❑ Develop contracting packages that are commensurate with capacity of the preponderance of the available pool of MBE/WBE/SDVOBs

❑ Encourage the formation of joint ventures, partnerships or similar arrangements among subcontractors, as required to achieve the participation goals

Efforts to Achieve Good Faith Effort (cont’d)

❑ Ensure diversity within diversity in all areas of work and tiers (professional services, goods & operational services, and construction)

❑ Establish transparent processes for pre-qualifying and selecting firms

❑ After selecting MBE/WBE/SDVOB partners, ensure their engagement in conceptual design, project planning, means and methods and other types of program planning strategy meetings, related to their role in the project

❑ Provide business capacity building support through financial services, technical guidance and trainings, and business services support, as appropriate

❑ Conduct business affairs with MBE/WBE/SDVOB partners in accordance with PANYNJ's standards, including within our supplier code of ethics, prompt payment protocols, etc.

CERTIFICATION RESOURCES

• PA Website: www.panynj.gov/supplierdiversity

• Certification and to search for certified firms: https://panynj.diversitysoftware.com

• Certification Hotline: 212-435-7888

• Cert Help email: certhelp@panynj.gov

• We encourage firms seeking certification to also register with Procurement at www.paprocure.com to be considered for business opportunities http://www.panynj.gov/supplierdiversity https://panynj.diversitysoftware.com/ mailto:CertHelp@panynj.gov http://www.paprocure.com/

SCOPE OF SERVICES

Frantz Constant – Project Manager

Aviation Call-in Program

A. Airport Forecasting, Capacity Planning and Facility Planning

B. Data Analytics Business Intelligence

C. Information Technology and Innovation

D. Aeronautical Technical Services and

Safety Management Systems (SMS)

E. Environmental

F. Financial and Business Planning and

Project Funding Programs

G. Properties and Commercial

Development

H. Airport Customer Services

I. Asset Management

Categories

General Requirements

• Minimum of three (3) projects serving as either the prime or subconsultant within the last ten (10) years in one or more of the scopes of work or similar types of work as contemplated under each Category.

• Minimum of two (2) individuals each with a minimum of five (5) years and/or two (2) projects demonstrated experience performing comparable tasks as contemplated under the requested services.

• Aviation and/or transportation facility focus is desired.

Airport Forecasting, Capacity Planning and Facility Planning

• Air service and industry research to support forecast development, facility planning, and capacity planning

• Short, mid and long-term passenger, cargo, fleet, and operations forecasts to support facility and capacity planning

• Planning for airside, terminal, landside and supporting facilities

• Includes assessment of compliance with regulatory requirements, development of regulatory submissions, airport planning standards development, delay/capacity and level of service assessments and improvements, land use planning and site development.

Data Analytics Business Intelligence

• Enterprise Data Engineering Professional

Services

• Microsoft Azure, SQL, Python, Microsoft

Power Platform

• Enterprise Architecture Services

• Business Intelligence (BI), Service

Oriented Architecture (SOA) development and advisory services

• User Interface/ User Experience (UI/UX)

• Microsoft PowerBI Platform

• Other Professional Services

Information Technology and Innovation

• Technology business writing and analysis

• Requirements

• Concept of Operations

• Use cases

• Market research and best practices

• Project management and documentation

• Product management

• Technology Strategy and Roadmapping

• Cybersecurity

• Technology standards

• Data integration

• Software development

• Design prototypes

• Geospatial data

• IT inventory

• Disruptive technologies

Aeronautical Technical Services/ Safety Management Systems (SMS) Technical Services

• Airport surface and air space analyses

• Runway and taxiway configuration and geometry evaluation

• NAVAID analysis

• Airfield lighting, markings, and signage planning and analysis

SMS Services

• Safety risk assessments

• SMS orientation materials and training programs, design and delivery.

• Trend analysis, safety promotional material, best practices research, KPI development

Environmental

• Perform studies of resources identified in FAA

Order 1050.1F

• Assess environmental impacts of capital projects

• Noise analysis (including noise modeling) and analysis of noise complaints

• Sustainability planning, analysis, and reporting

• Perform environmental compliance related studies, investigations, and evaluations

Financial and Business Planning and Project Funding Programs

Financial and Business Planning

• Provide financial advisory services.

• Perform financial and business analyses related to long-range revenue forecasting, airport redevelopment efforts, and related financial analysis.

• Produce financial models for revenue streams.

Project Funding

• Passenger Facility Charge (PFC) Program

• Federal and State Grant Programs

• Administer programs including applications, forecasting, reimbursements, presentations/reporting, closeout

Properties and Commercial Development

Concessions:

• Review, record and document all Street Pricing

Airport Concessions related documentation for over 750 store locations in EWR/JFK/LGA/SWF

• Document street pricing discrepancies and identify ways to enhance guidance to the Street Pricing Manual & Value for Money Guidance

• Provide subject matter expertise on F&B, Alcohol and other street pricing required retail categories

• Perform Quality Assurance checks on previously reviewed street pricing documentation

Cargo and Facility:

• Air cargo industry activities, surveillance and leading best practices

• Facility and market rate analysis (including rental car space appraisals, land and building appraisals

Ground Transportation:

• Review the current taxi dispatch contract and create a draft of an RFP for Taxi Dispatching with an enhanced scope of work and technical requirements and incorporate taxi dispatching best practice

• Parking revenue analytics and forecasting

Airport Customer Services

• CX Strategy and Planning

• Data Analyses

• Monitoring key performance indicators (KPI)

• Research and advise on benchmarks and best practices

• In-field surveys and other market research activities

• Marketing and communications campaigns

• CX-focused airport employee training program

• Technology and process improvements recommendations

• Airport CX Performance and Standards Manual update

• RFP and bid documents preparation support

• Digital content review, update and maintenance

• Standard Operating Procedures development and implementation

Asset Management

• Asset Management Planning and

Development

• Knowledge of Maximo

• Life Cycle Asset Management Execution

Planning

• Establish and track Key Performance

Indicators (KPIs)

• Cost and risk assessments

• Strategic Asset Management Plans and Asset

Management Plans

• Development of asset management decision framework models

• Quality Assurance/Quality Control

• Standard Operating Procedures

• Best maintenance practices

• Staff Augmentation

• Asset Management-adjacent functions (mobile solution, GIS, BIM, Health, Safety, and Environmental issues, Safety Management

Systems

INSURANCE REQUIREMENTS

Joseph Chvasta, Principal Risk Analyst

Insurance Requirements

• Commercial General Liability Insurance - $5 million per occurrence for bodily injury and property damage liability

• Automobile Liability Insurance - $5 million per accident for bodily injury and property damage liability covering any auto, owned, non-owned, rented or hired automobiles

• Workers’ Compensation and Employers Liability Insurance – to statutory limits and in accordance with the requirements of law in the state(s) where work will take place, and Employer’s Liability Insurance of not less than $1 million for bodily injury by accident and $1 million for bodily injury by disease, and at least a $1 million policy limit.

• (if applicable, ie. technology or software services are performed) Technology Professional Liability Errors and Omissions Insurance - appropriate to the Consultant’s profession and work hereunder, with limits not less than

$5,000,000 per claim. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by the

Contractor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, copyright, trademark, invasion of privacy violations, information theft, release of private information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

• Professional Liability Insurance - The Consultant shall bind, maintain, and pay premiums on Professional Liability

Insurance in limits of not less than $2 million per claim, covering acts, errors, or omissions arising out of the work or services performed by Consultant. All endorsements and exclusions shall be evidenced on the certificate of insurance. The coverage shall be written on a claims-made basis with a minimum of a 3-year reporting/discovery period.

PROCUREMENT PROCESS

Monika Radkowska, Procurement Representative

Professional Services Opportunities

• Publicly Advertised RFPs (and Addenda) posted on the Port Authority’s website and

Bonfire

• Be sure to utilize the Subcontractors List for potential subconsulting opportunities.

Procurement RFP Solicitation Process

1. Proposer Requirements

A. Staff Qualifications and Experience

B. Firm Qualifications and Experience

2. MBE/WBE/SDVOBs Participation Plan

3. Cost – Multiplier(s) and Salary Schedules

4. Conflict of Interest

5. Standard Agreement

6. Attachment A – Scope of Work

7. Attachment B – Terms of Discussion

8. Attachment C – Company Profile

Proposer Tips

✓Know the name of the Procurement contact

✓Ask questions if you have any

✓Check for any addenda

✓Demonstrate how you meet the Proposer

Requirements

✓Be as specific as possible when describing what projects your staff and firm have worked on

✓ Include MBE, WBE and SDVOB subconsulting opportunities

After Proposal Process

• Debrief o Prepare your questions before the debrief o Discuss strengths and weaknesses in your proposal

• Transparency – Awards Page

• Monitor – Upcoming Solicitations

(including subconsulting opportunities)

Questions?

Thank You!