3 - Attachments 6-8 - IFB 24-13 - Bidder Response Forms.xlsx
XLSX spreadsheet 33 KB Posted
- Attached to
- FY25-26 Athletic Charter Bus Services
- Solicitation number
- 2123953
- Issued by
- Oneida County, New York
About this file
This document is a comprehensive Invitation for Bid (IFB 24-13) submission form containing three attachments related to transportation services for a college or university. The procurement involves charter bus transportation services, requiring a minimum 24-passenger coach with specific equipment specifications including a serviceable lavatory, DVD player, storage space, and climate control. The contract mandates the vendor provide drivers, maintain buses in presentable condition, respond to mechanical failures, accommodate last-minute trip changes, and ensure compliance with transportation regulations including Vehicle and Traffic Law Article 19-A.
The bid requires vendors to submit detailed documentation including references from similar-sized organizations, a list of owned and leased buses with inspection and maintenance records, and a comprehensive contingency plan for potential bus breakdowns. The contract emphasizes driver professionalism, safety standards, and operational flexibility, with provisions for the college to request driver replacement and cancel trips up to one hour before departure without penalty. Vendors must also demonstrate capability to handle additional trips like tournaments and scrimmages, provide meal stops, and maintain emergency communication capabilities through driver cell phones. The attachments include forms for references, subcontractor information, and mandatory requirement submissions.
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Other files
| File | Type | Posted |
|---|---|---|
| 6 - ST-220-TD Contractor Certification1.pdf | ||
| 5 - ST-220-CA Contractor Certification to Covered Agency1.pdf | ||
| 1 - IFB 24-13 - FY25-26 Athletic Charter Bus Services.pdf | ||
| 7 - IFB 24-13 Bidder Proposal Submission Form and FY25-26 Schedule.xlsx | XLSX spreadsheet | |
| 4 - Form 7557-108 EEO Staffing Plan1.doc | DOC document | |
| 2 - Bid Submission Checklist1.docx | DOCX document |
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Text version
Attachment 6 -Ref & Comp Exp
| Attachment 6: Bidder References & Contract Termination History Submission Form | |||||
| PART 1 | References (expand form as needed) | ||||
| References will be contacted to validate the minimum service requirements listed in Section 4, under "Bidder References". When third parties are relied on to provide services above, the references provided must also validate the services have been previously performed successfully by the third party. | |||||
| Company name | Address | Contact name, email address, and phone number | Contract start & end date, length of engagement | Provide the minimum qualification set forth in Attachment 4: Bidder References met through this engagement as well as a description of the engagement. | |
| 1 | |||||
| 2 | |||||
| 3 |
| PART 2 | Contract Terminations (include all contracts terminated within the past 5 years) | ||||
| Company name | Address | Contact name, email address and phone number | Contract start & end date, length of engagement | Reason for contract termination | |
| 1 | |||||
| 2 | |||||
| 3 | |||||
| PART 3 | Vendor Narrative Addressing Ability and Experience (if applicable please provide number of years experience with higher education and providing help desk services) |
| By signing below Bidder affirms and certifies it meets the Mandatory Bidder Qualifications set forth above. |
| Firms Name and Address: |
| FEIN #: |
| Respondent’s Name and Title: |
| Respondent’s Signature: |
| Date: |
Page &P
Attachment 7 - Subs
| Attachment 7: Proposed Subcontractor Information Submission Form |
| Complete for each proposed subcontractor. |
| Subcontractor Name: |
| DBA (if applicable): |
| Address: |
| Federal Tax Identification #: | |
| If applicable, place an “x” in the appropriate space: (check all that apply) | Small Business (if checked, provide # of employees ____) |
| NYS Certified Minority Owned Business | |
| NYS Certified Women Owned Business | |
| NYS Certified Service-Disabled Veteran-Owned Business | |
| NYS SFS Vendor ID Number: | |
| Contact Name: | |
| Title: | |
| Describe the portion of work that the proposed subcontractor will perform. | |
| Provide information which supports the subcontractor's ability to perform their portion of the work requested in this RFP (such as: necessary facilities, skill, experience and financial resources). |
Attachment 8 - Response Form Attachment 8: Mandatory Requirements Submission Form
| Check to affirm | Requirement Description | Describe your ability to meet each requirement as set forth in Section 2 of the IFB. Expand Form or use attachments as needed. | |
| Bidder References | |||
| Contractor must provide a minimum of three (3) references from other universities, colleges, or similar-sized organizations performed in the last 24 months. | |||
| References should demonstrate the contractor's ability with projects similar in scope, size, and nature of this IFB. | |||
| Bus Specifications | |||
| Minimum 24-passenger coach unless otherwise indicated on Trip Schedule. Passenger coach must be equipped with: serviceable lavatory (for trips 2 hours or greater), functional DVD player, ample storage space & air conditioning/heat. | |||
| The successful contractor must own or lease a sufficient number of buses to ensure that College requirements can be fulfilled. Each contractor should submit with the proposal, a list of all owned and leased buses which provides: | |||
| i. | Vehicle Number | ||
| ii. | Year and Make | ||
| iii. | Identification or Serial Number | ||
| iv. | Date of Last Public Service Commission Inspection | ||
| v. | Vehicle maintenance schedules | ||
| vi. | NYS BUSNET Operator Profile Report | ||
| All buses are to have thoroughly cleaned interiors, and the exteriors are to be maintained in presentable condition | |||
| Service Requirements | |||
| In case of accident or breakdown, replacement buses, equal to the specifications in Section 2(B), are to be furnished within a reasonable period of time depending on distance from nearest terminal. Include a detailed description of your company’s contingency plan for how bus breakdowns will be handled. | |||
| Vendor shall provide drivers for all trips. All drivers must present a neat and clean appearance, and comply with all applicable federal, state, and local laws, ordinances, rules and regulations. | |||
| In case of a mechanical failure or any other delay except Acts of God, war, or insurrection, the vendor will be responsible for the arrival of the team(s) at the proper destination at the appropriate time. Regardless of the time a trip consumes, the vendor will be reimbursed only the amount listed on the fee schedule. In any instance, except Acts of God, war, or insurrection, where arrival is after the scheduled starting time of a contest, the College will not be liable for any trip charges. | |||
| In the event that the College determines that a driver has been remiss in his/her responsibility concerning requests, safety standards, speeding, offensive behavior, or the rules and regulations set forth by the College and/or the vendor, both written and verbal, the College shall instruct the vendor to remove the driver from future trips. | |||
| Vendor is responsible for providing routes and directions sufficient to arrive at the final destination at the appropriate time. The College will provide destinations and required time schedules to the vendor prior to trips. | |||
| Must be receptive to last minute cancellations and time changes with no charge (time/date/destination). College can cancel or change up to one hour prior to departure with no charge incurred. | |||
| Must be receptive to adding additional trips such as tournaments and scrimmages. | |||
| Meal stops are required on each trip. | |||
| Contractor is responsible for all driver’s meals on overnight trips. | |||
| All motor coach drivers must be compliant with Vehicle and Traffic Law Article 19-A. | |||
| The Contractor will provide the College with an Article 19-A Roster of Active Drivers. | |||
| Drivers must carry cell phones for emergency contacts. | |||
| Contractor shall have sufficient and appropriate inventory and personnel and/or prompt access to appropriate equipment and personnel to quickly and efficiently perform all contract services to the satisfaction of the College. Prior to contract award and at any time during the contract period, such facilities shall be available for inspection during normal business hours by the University. | |||
| Form DS-3, Annual Affidavit of Compliance will need to be submitted to the Department of Motor Vehicles. |
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