3-Attachment C Cost Sheet.xlsx

This is a cost sheet attachment for a state and local contract opportunity issued by the State of Utah Division of Purchasing and conducted by the Office of Data Privacy to host the SEDI Summit Event. The vendor cost sheet requires completion of pricing for venue hosting, catering, and lodging services for a three-day event scheduled for November 17-19. Venue requirements include a main stage or general session room with a minimum capacity of 350 attendees, three breakout rooms, and sponsor space accommodating 15 tables, all needed for three days. Catering services are required for breakfast, snacks, lunch, and dinner on November 17-18, with a maximum daily per diem of $92 per attendee for 400 attendees, and breakfast, snacks, and lunch on November 19 with a maximum daily per diem of $54 per attendee for 400 attendees. High-bandwidth Wi-Fi for 400 users is also required, though audio-visual costs will be determined after a meeting space is awarded. Lodging services must include guest room rates capped at $221 per night for 150 rooms on November 16-18, with rates being self-pay by attendees.

Vendors must complete all yellow-highlighted cells in the cost sheet or face disqualification as unresponsive. Submitted costs will become contractual pricing for the awarded vendor and must include all expenses to complete the scope of work except for audio-visual services. Service fees and gratuity may not exceed 25 percent of the total cost. The procurement will result in a single contract award to the lowest cost responsive and responsible vendor, with the overall total cost used to determine the lowest bidder. Additional miscellaneous fees or expenses not included in the specified line items must be itemized and priced separately by vendors.