3-Addendum1 6000002818.pdf

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

May 9, 2025

SUBJECT: REQUEST FOR PROPOSALS FOR PERFORMANCE OF EXPERT

PROFESSIONAL CLEAN CONSTRUCTION (SMALL BUSINESS

ENTERPRISE) SERVICES AS REQUESTED ON A “CALL-IN” BASIS

FOR A FOUR-YEAR TERM (RFP# 6000002818) – ADDENDUM #1

Dear Sir or Madam:

The following are questions from a Request for Proposal (RFP) recipient. The question and the corresponding Port Authority of New York and New Jersey (the Authority) answer is provided for your information and use, as appropriate.

Question #1: Is the Authority able to provide the presentation from the May 2, 2025, pre-proposal meeting?

Answer #1: The Authority has attached the subject pre-proposal meeting’s presentation for your reference.

Please Note: The due date for receipt of proposals for the subject RFP remains 2:00 P.M.

on May 16, 2025.

If you have any questions, please contact Ms. Courtney R. Eddington at ceddington@panynj.gov.

mailto:ceddington@panynj.gov

Name Email Seif Chowdhury Seif.Chowdhury@scengineerspc.com Gladys Vonglahn Dinesh Patel dpatel@haiderengineering.com Chris McKittrick CMcKittrick@joiscm.com Tara Huff thuff@enovateengineering.com Syed Haider (Unverified) Schillivia Laland sl@lalandbaptiste.com Francisco Hernandez frank@blinkcontractors.com Sweta Kasbekar skasbekar@joiscm.com Laura Gallo lgallo@grouppmx.com Saira Hernandez Saira@TSG.finance Apple Maintenance Services, Inc. (Unverified) Lucas Bernui (Unverified) Cecilia (Unverified) Dorothy Aguiar, Apple Maintenance Services (Unverified) Muhammad Izhar mizhar@siengineering.com Warren Michelsen wmichelsen@enovateengineering.com Tina Arefi (Unverified) Sue Bayat sbayat@entech.nyc

RFP #6000002818

Pre-Proposal Attendance Sheet from May 2, 2025

PERFORMANCE OF EXPERT PROFESSIONAL CLEAN CONSTRUCTION (SMALL BUSINESS

ENTERPRISE) SERVICES AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-YEAR TERM

PERFORMANCE OF EXPERT PROFESSIONAL

CLEAN CONSTRUCTION SERVICES (SMALL

BUSINESS ENTERPRISES) AS REQUESTED

ON A “CALL-IN” BASIS FOR A FOUR-YEAR

TERM

(RFP# 6000002818)

Pre-Proposal Presentation to Certified Firms

5-2-2025 – 2:00 PM..

*For Information Purposes Only. Requests for Proposals will supersede any information included in this presentation.*

WELCOME & OVERVIEW

Courtney Eddington, Solicitation Manager

AGENDA

❑ Welcome – Courtney Eddington, Solicitation Manager | Procurement

❑ Office of Diversity, Equity & Inclusion – Ocean Stokes, Compliance Manager

| Business Diversity

❑ Scope of Service Highlights – Amy Cole, Senior Engineer | Materials Engineering

Unit

❑ Insurance Requirements – Rita Maquieira, Sr. Risk Analyst | Treasury Department

❑ Procurement Process – Courtney Eddington, Solicitation Manager | Procurement

❑ Q&A

OFFICE OF DIVERSITY, EQUITY AND

INCLUSION

Ocean Stokes – Compliance Manager

OFFICE OF DIVERSITY, EQUITY & INCLUSION

Department Overview

BUSINESS DIVERSITY

WORKFORCE DIVERSITY

& EEO COMPLIANCE

• Capacity Building

• Certification

• Compliance Review

• Employee Experience

• Equal Employment

Opportunity

• Workforce Diversity, Equity & Inclusion

PERFORMANCE

REPORTING & POLICY

OVERSIGHT

• Performance Reporting

& System Support

• Civil Rights Compliance

• Policy, Process &

Procedures

CERTIFICATION PROGRAMS

At the Port Authority of NY & NJ, we believe that our operations should reflect the diversity of our community. Our Board enacted the following participation goals:

20% Minority-owned business enterprises (MBE)

10% Women-owned business enterprises (WBE)

3% Service-disabled Veteran-owned businesses (SDVOB)

Specific ACDBE/DBE goals for federally assisted contracts are set in accordance with federal regulations.

M/WBE

SDVOB

ACDBE/DBE

SBE

Eligibility Criteria for Certification

MWBE

• 51% owned and managed by

Minority or Women Owner(s) who are citizen or permanent residents

• Make critical day to day decisions

• Capital contribution are real and substantial and continuing

• Valid for 5 years

• Needs to be in business for at least one year

SDVOB

• 51% owned and managed by

Service- Disabled Veteran

Owner(s)

• Letter or documentation issued by Veteran Affairs showing

SDVOB status

• Principal place of business or significant presence in NY & NJ

Efforts to Achieve Good Faith Effort ❑ Submit participation plans with the RFP response or bid, as required by the contract.

❑ Create participation plans that provide meaningful opportunities for

MBE/WBE/SDVOBs across the full spectrum of the project across all phases of the project, and categories of work and contracting tiers

❑ Develop contracting packages that are commensurate with capacity of the preponderance of the available pool of MBE/WBE/SDVOBs

❑ Encourage the formation of joint ventures, partnerships or similar arrangements among subcontractors, as required to achieve the participation goals

Efforts to Achieve Good Faith Effort (cont’d)

❑ Establish transparent processes for pre-qualifying and selecting firms

❑ After selecting MBE/WBE/SDVOB partners, ensure their engagement in conceptual design, project planning, means and methods and other types of program planning strategy meetings, related to their role in the project

❑ Provide business capacity building support through financial services, technical guidance and trainings, and business services support, as appropriate

❑ Conduct business affairs with MBE/WBE/SDVOB partners in accordance with PANYNJ's standards, including within our supplier code of ethics, prompt payment protocols, etc.

CERTIFICATION RESOURCES

• PA Website: www.panynj.gov/supplierdiversity

• Certification and to search for certified firms: https://panynj.diversitysoftware.com

• Certification Hotline: 212-435-7888

• Cert Help email: certhelp@panynj.gov

• We encourage firms seeking certification to also register with Procurement at www.paprocure.com to be considered for business opportunities http://www.panynj.gov/supplierdiversity https://panynj.diversitysoftware.com/ mailto:CertHelp@panynj.gov http://www.paprocure.com/

SCOPE OF SERVICES

Amy Cole– Senior Engineer

What We Do

Clean Construction Initiative Overview

Materials Engineering Unit

LEED and Envision-equivalent Standards

Low carbon concrete

Pilot projects for low carbon materials

Waste matching for concrete, soil and asphalt

Environmental Product Declarations (EPDs)

Low-emission vehicles on-site

• A multi-pronged approach to reducing the carbon footprint in design and construction

Scope of Services

Highlights of services may include but are not limited to providing:

• Training & Outreach: Develop training materials, stakeholder sessions, and communication plans.

• Project Management: Lead meetings, schedule projects, support reviews, and manage risks.

• Compliance & Oversight: Assist with contracts, cost estimates, and quality control.

• Sustainability: Track materials’ embodied carbon and support Clean

Construction initiatives.

Scope of Services

Highlights of services may include but are not limited to providing:

• Technical support in the review and modification of technical specifications

• Training and support services including developing materials, plans, presentations, and conducting training / outreach sessions.

• Project and Program Management Support including leading meetings, preparing cost estimates, schedules, peer reviews of technical specifications, and other technical assistance.

INSURANCE REQUIREMENTS

Rita Maquieira, Sr. Risk Analyst

Insurance Requirements

Commercial General Liability

$2 million

Automobile Liability

$2 million

Workers Compensation

Statutory

$1 million EPL

Professional Liability

$1 million

Insurance Requirements

Clause Description

Additional Insured This endorsement adds coverage for the Port Authority and other entities as required by contract.

Primary & Non-Contributory This clause stipulates the order in which multiple policies triggered by the same loss are to respond.

Waiver of Subrogation This clause acknowledges that an insurer has no right of recovery against a third party after it has paid a loss on behalf of its insured.

Cross-liability/

Severability of Interests

This clause allows each insured party to be treated individually in the event of a loss.

Immunity Clause

The Port Authority enjoys certain immunities as a public entity.

This clause requires that you obtain approval before waiving this in any way.

30-Day Notice of Cancellation This clause ensures that the Port Authority receives advance notice of a pending cancellation.

PROCUREMENT PROCESS

Courtney Eddington, Solicitation Manager

Procurement RFP Solicitation Process

1. Proposer Requirements

2. MBE/WBE/SDVOBs Participation Plan

3. Cost – Multiplier(s) and Salary Schedule or Attachment D – Compensation

4. Conflict of Interest

5. Standard Agreement

6. Attachment A – Scope of Work

7. Attachment B – Terms of Discussion

8. Attachment C – Company Profile

Proposer Tips

✓Know the name of the Procurement contact

✓Ask questions if you have any

✓Check for any addenda

✓Demonstrate how you meet the Proposer

Requirements

✓Be as specific as possible when describing what projects your staff and firm have worked on

✓ Include MBE, WBE and SDVOB subconsulting opportunities

After Proposal Process

• Debrief o Prepare your questions before the debrief o Discuss strengths and weaknesses in your proposal

• Transparency – Awards Page

• Monitor – Upcoming Solicitations

(including subconsulting opportunities)

Questions?

Thank You!