3-Addendum1 6000002149.pdf

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

May 16, 2024

SUBJECT: REQUEST FOR PROPOSALS FOR THE PERFORMANCE OF EXPERT

PROFESSIONAL OF EXPERT PROFESSIONAL PORT PLANNING AND

MARINE INFRASTRUCTURE DEVELOPMENT (SMALL BUSINESS

ENTERPRISES) – GENERAL PORT SERVICES – AS REQUESTED ON A

“TASK ORDER” BASIS FOR A FOUR-YEAR TERM (RFP# 6000002149) –

ADDENDUM #1

Dear Sir or Madam:

The following is a question from a Request for Proposals (RFP) recipient. The question and the corresponding Port Authority of New York and New Jersey (the Authority) answer is provided for your information and use, as appropriate.

Question #1: Is the Authority able to provide the presentation from the May 15, 2024, pre-proposal meeting?

Answer #1: The Authority has attached the subject pre-proposal meeting’s presentation for your reference.

Question #2: Do all subconsultants need to meet the insurance requirements?

Answer #2: Yes.

Question #3: Is it necessary for the prime to have registered engineering staff if all the technical engineering work under the scope will be performed by a sub-consultant? Could a sub-consultant satisfy the requirement to have registered NY and NJ engineer(s)?

Answer #3: Proposer Requirements must be met by the Prime firm.

The date for receipt of proposals for the subject RFP remains 2:00 P.M. on May 23, 2024.

If you have any questions, please contact Ms. Courtney R. Eddington at ceddington@panynj.gov.

mailto:ceddington@panynj.gov

- 2 -

REQUEST FOR PROPOSALS FOR THE PERFORMANCE OF EXPERT

PROFESSIONAL OF EXPERT PROFESSIONAL PORT PLANNING AND MARINE

INFRASTRUCTURE DEVELOPMENT (SMALL BUSINESS ENTERPRISES) –

GENERAL PORT SERVICES – AS REQUESTED ON A “TASK ORDER” BASIS FOR A

FOUR-YEAR TERM

RFP #6000002149

Pre-Proposal Attendance Sheet from May 15, 2024

Organization Email

1. Shivani NYBSC

2. NY Building Systems Consultant Inc info@nybscinc.com

3. Md Aminul ISLAM mdislam@nybscinc.com

4. Anthony Costello tony@boomi-environmental.com

5. Wil Guzman

6. Indira Varadarajan ivaradarajan@infotrancorp.com

7. Russ Dudley Russell.Dudley@arcadis.com

8. Michael Lockfeld mlockfeld@kearnswest.com

9. Indra Nayee inayee@infotrancorp.com

10. Andrew Silverman ASilverman@infiniteconsultingcorp.com

11. Jeanefer Abonitalla jabonitalla@infiniteconsultingcorp.com

12. Michael Brothers michael.brothers@boundcm.com

13. Madeline Hurwitz - DACK Consulting

Solutions

14. Graham Mortensen gmortensen@kearnswest.com

15. BJH Advisors

16. Christina Osso cosso@yu-associates.com

17. Jeannine Nelson j.nelson@tctcost.com

18. Kei Hayashi, BJH

19. Raim Izhar rizhar@siengineering.com

20. Florian Fessel Florian.Fessel@rsginc.com

21. Dawa Sherpa dawak@sherpagcm.com

22. Steve Boisvert sboisvert@mjinc.com

23. Krupesh Patel kpatel@zofsengineering.com

24. Jess Lomas jlomas@entech.nyc

25. Nicholas Canonico ncanonico@nova-consulting.com mailto:info@nybscinc.com mailto:mdislam@nybscinc.com mailto:tony@boomi-environmental.com mailto:ivaradarajan@infotrancorp.com mailto:Russell.Dudley@arcadis.com mailto:mlockfeld@kearnswest.com mailto:inayee@infotrancorp.com mailto:ASilverman@infiniteconsultingcorp.com mailto:jabonitalla@infiniteconsultingcorp.com mailto:michael.brothers@boundcm.com mailto:gmortensen@kearnswest.com mailto:cosso@yu-associates.com mailto:j.nelson@tctcost.com mailto:rizhar@siengineering.com mailto:Florian.Fessel@rsginc.com mailto:dawak@sherpagcm.com mailto:sboisvert@mjinc.com mailto:kpatel@zofsengineering.com mailto:jlomas@entech.nyc mailto:ncanonico@nova-consulting.com

PERFORMANCE OF EXPERT PROFESSIONAL PORT

PLANNING AND MARINE INFRASTRUCTURE

DEVELOPMENT – SMALL BUSINESS ENTERPRISES

GENERAL PORT SERVICES (RFP #6000002149)

ENVIRONMENTAL ENGINEERING, PLANNING, ANALYSIS AND STAKEHOLDER

ENGAGEMENT SERVICES (RFP #6000002150)

RAIL FACILITY PLANNING, OPERATION, AND MAINTENANCE (RFP #6000002151)

Pre-Proposal Presentation to Certified Firms

May 15, 2024 – 2:00 P.M.

*For Information Purposes Only. Requests for Proposals will supersede any information included in this presentation.*

WELCOME & OVERVIEW

Courtney R. Eddington, Solicitation Manager

AGENDA

Welcome – Courtney R. Eddington, Solicitation Manager | Procurement

Office of Diversity, Equity & Inclusion – Alex Rollison, Manager | Planning and Project Development, Office of Diversity, Equity, and Inclusion

Scope of Service Highlights – Lance Baker, Senior Project Manager | Port Department

Insurance Requirements – Rita Maquieira, Risk Analyst, Treasury | Risk Financing

Procurement Process – Courtney R. Eddington, Solicitation Manager | Procurement

Q&A

OFFICE OF DIVERSITY, EQUITY AND

INCLUSION

Alex Rollison, Manager | Planning and Project Development

OFFICE OF DIVERSITY, EQUITY & INCLUSION

Department Overview

BUSINESS DIVERSITY WORKFORCE DIVERSITY

& EEO COMPLIANCE

• Capacity Building

• Certification

• Compliance Review

• Employee Experience

• Equal Employment Opportunity

• Workforce Diversity, Equity & Inclusion

PERFORMANCE

REPORTING & POLICY

OVERSIGHT

• Performance Reporting & System Support

• Civil Rights Compliance

• Policy, Process & Procedures

CERTIFICATION PROGRAMS

At the Port Authority of NY & NJ, we believe that our operations should reflect the diversity of our community. Our Board enacted the following participation goals:

20% Minority-owned business enterprises (MBE) 10% Women-owned business enterprises (WBE) 3% Service-disabled Veteran-owned businesses (SDVOB)

Specific ACDBE/DBE goals for federally assisted contracts are set in accordance with federal regulations.

M/WBE

SDVOB

ACDBE/DBE

SBE

Eligibility Criteria for Certification

MWBE

• 51% owned and managed by Minority or Women Owner(s) who are citizen or permanent residents

• Make critical day to day decisions

• Capital contribution are real and substantial and continuing

• Valid for 5 years

• Needs to be in business for at least one year

SDVOB

• 51% owned and managed by Service- Disabled Veteran Owner(s)

• Letter or documentation issued by Veteran Affairs showing SDVOB status

• Principal place of business or significant presence in NY & NJ

Efforts to Achieve Good Faith Effort Submit participation plans with the RFP response or bid, as required by the contract.

Create participation plans that provide meaningful opportunities for MBE/WBE/SDVOBs across the full spectrum of the project across all phases of the project, and categories of work and contracting tiers

Develop contracting packages that are commensurate with capacity of the preponderance of the available pool of MBE/WBE/SDVOBs

Encourage the formation of joint ventures, partnerships or similar arrangements among subcontractors, as required to achieve the participation goals

Efforts to Achieve Good Faith Effort (cont’d) Ensure diversity within diversity in all areas of work and tiers (professional services, goods & operational services, and construction)

Establish transparent processes for pre-qualifying and selecting firms

After selecting MBE/WBE/SDVOB partners, ensure their engagement in conceptual design, project planning, means and methods and other types of program planning strategy meetings, related to their role in the project

Provide business capacity building support through financial services, technical guidance and trainings, and business services support, as appropriate

Conduct business affairs with MBE/WBE/SDVOB partners in accordance with PANYNJ's standards, including within our supplier code of ethics, prompt payment protocols, etc.

CERTIFICATION RESOURCES

• PA Website: www.panynj.gov/supplierdiversity

• Certification and to search for certified firms: https://panynj.diversitysoftware.com

• Certification Hotline: 212-435-7888

• Cert Help email: certhelp@panynj.gov

• We encourage firms seeking certification to also register with Procurement at www.paprocure.com to be considered for business opportunities http://www.panynj.gov/supplierdiversity https://panynj.diversitysoftware.com/ mailto:CertHelp@panynj.gov http://www.paprocure.com/

SCOPE OF SERVICES

Lance Baker, Senior Project Manager

Scope of Services Port On Call Consultant Services

Background:

The Port of New York and New Jersey, the largest on the U.S. East Coast and second-largest in the nation, handled 7.8 million TEUs in 2023. Serving as a critical gateway to North America's largest consumer market, it stands as a vital multimodal transportation hub.

Opportunities Overview:

General Port Services: Enhancing infrastructure and operations for improved efficiency and robust stakeholder engagement.

Rail Facility Planning, Operation, and Maintenance: Optimizing and expanding rail capabilities to accommodate future growth and enhance operational efficiency.

Environmental Engineering, Planning, and Analysis: Integrating sustainable practices and innovative technologies to minimize environmental impact and promote resilience.

*REQUEST FOR PROPOSALS WILL SUPERSEDE ANY INFORMATION INCLUDED IN THIS PRESENTATION.*

General Port Services

• Advance port development with updated planning studies and recommendations.

• Design terminal layouts and perform capacity modeling for optimized operations.

• Prepare conceptual designs for new terminals and update market and economic analyses.

• Enhance cargo handling efficiency and engage with regulatory bodies and communities for integrated development.

• Perform detailed analyses on traffic, environmental impacts, and facility upgrades to support sustainable expansion.

Rail Facility Planning, Operation, and Maintenance

• Develop and update designs for rail facility upgrades, focusing on operational efficiency.

• Review and enhance maintenance practices and strategies for future growth.

• Analyze rail operations to integrate new technologies and optimize throughput and market positioning.

• Provide detailed CAD plans for infrastructure projects, focusing on turnout geometry and operational efficiency.

Environmental Engineering and Sustainability

• Survey and plan infrastructure improvements with an emphasis on sustainability.

• Explore renewable energy applications and pilot new environmental technologies.

• Conduct sustainability analyses and engage stakeholders to promote environmental initiatives.

• Develop and implement strategies for decarbonization and resiliency in maritime and transportation sectors.

INSURANCE REQUIREMENTS

Rita Maquieira, Risk Analyst

Insurance Requirements

• Commercial General Liability Insurance - $2 million per occurrence for bodily injury and property damage liability

• Automobile Liability Insurance - $2 million per accident for bodily injury and property damage liability covering any auto, owned, non-owned, rented or hired automobiles

• Workers’ Compensation and Employers Liability Insurance – to statutory limits and in accordance with the requirements of law in the state(s) where work will take place, and Employer’s Liability Insurance of not less than $1 million for bodily injury by accident and $1 million for bodily injury by disease, and at least a $1 million policy limit.

• Professional Liability Insurance - The Consultant shall bind, maintain, and pay premiums on Professional Liability Insurance in limits of not less than $1 million per claim, covering acts, errors, or omissions arising out of the work or services performed by Consultant. All endorsements and exclusions shall be evidenced on the certificate of insurance.

The coverage shall be written on a claims-made basis with a minimum of a 3-year reporting/discovery period.

PROCUREMENT PROCESS

Courtney R. Eddington, Solicitation Manager

Professional Services Opportunities

• Publicly Advertised RFPs (and Addenda) posted on the Port Authority’s website and Bonfire

• Be sure to utilize the Subcontractors List for potential subconsulting opportunities.

Procurement RFP Solicitation Process

1. Proposer Requirements

2. Staff Qualifications and Experience

3. Firm Qualifications and Experience

4. Technical Approach

5. Management Approach

6. MBE/WBE/SDVOBs Participation Plan

7. Cost – Multiplier(s) and Salary Schedule or Attachment D – Compensation

Procurement RFP Solicitation Process

8. Conflict of Interest

9. Standard Agreement 10.Attachment A – Scope of Work 11.Attachment B – Terms of Discussion 12.Attachment C – Company Profile

Proposer Tips Know the name of the Procurement contact

Ask questions if you have any

Check for any addenda

Demonstrate how you meet the Proposer Requirements

Be as specific as possible when describing what projects your staff and firm have worked on

Include MBE, WBE and SDVOB subconsulting opportunities

After Proposal Process

• Debrief o Prepare your questions before the debrief o Discuss strengths and weaknesses in your proposal

• Transparency – Awards Page

• Monitor – Upcoming Solicitations (including subconsulting opportunities)

Questions?

Thank You!