3-Addendum1 6000001195.pdf

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

November 9, 2022

SUBJECT: REQUEST FOR PROPOSALS FOR PERFORMANCE OF EXPERT

PROFESSIONAL REAL ESTATE ADVISORY (SMALL BUSINESS

ENTERPRISES) SERVICES AS REQUESTED ON A “CALL-IN” BASIS

DURING 2023 THROUGH 2026 (RFP# 6000001195) – ADDENDUM #1

Dear Sir or Madam:

The Port Authority of New York and New Jersey (the “Port Authority” or “Authority”) hereby amends the subject Request for Proposals (RFP) as follows:

• In the RFP Letter, Section III. Submission Requirements, replace Letter E. Staff Qualifications and Experience in its entirety with the following:

E. Staff Qualifications and Experience

In this section, detail the experience of key individuals (including subconsultants, if any) to be responsible for the successful completion of the contemplated services. Attach a detailed resume for each key individual that includes their relevant experience and specific areas of expertise. The resumes should contain their education, professional credentials and clearly identify the years of experience in the field related to the tasks for which the individual will be responsible.

• In the RFP Letter, Section III. Submission Requirements, under Letter F., number 2., replace “2. Engineers (Actual Hourly Rate)” with “2. Professional Personnel (Actual Hourly Rate).”

• In the RFP Letter, Section III. Submission Requirements, replace Letter H. Management Approach in its entirety with the following:

H. Management Approach

Provide your proposed Management Approach to performing the required services, being responsive to the client’s needs, keeping the client apprised of the project status, and to ensuring the quality of the work product.

The following are questions from RFP recipients. The questions and the corresponding Authority answers are provided for your information and use, as appropriate.

Question #1: Is the Authority able to provide the list of the subject RFP’s attendees and presentation from the November 8, 2022 pre-proposal meeting?

Answer #1: The Authority has attached the subject pre-proposal meeting’s attendee list and presentation for your reference.

- 2 -

Question #2: Instead of providing multiplier(s) and hourly/billing rates, as instructed in the RFP Letter under Section III. Submission Requirements, Letters D. and F., can our firm submit to you fully loaded hourly billing rates instead?

Answer #2: Yes, you can provide fully loaded hourly billing rates instead. Include the names, titles, and corresponding fully loaded hourly billing rates for technical personnel who will be assigned to perform the services requested (including subconsultant(s), if any). The fully loaded hourly billing rate for each employee is the amount to be paid to you and is full compensation for all overhead, benefits, taxes, etc., paid by you.

Question #3: Where should the proposer address the items in the Attachment A (Scope of Work)?

Answer #3: Demonstrate your firm’s understanding of the Attachment A (Scope of Work) by addressing letters E., G. and H. under Section III. Submission Requirements of the RFP letter.

The date for receipt of proposals for the subject RFP remains 2:00 P.M. on November 17, 2022.

If you have any questions, please contact Ms. Nicole Kuruszko at NKuruszko@panynj.gov.

mailto:NKuruszko@panynj.gov

- 3 -

REQUEST FOR PROPOSALS FOR PERFORMANCE OF EXPERT

PROFESSIONAL REAL ESTATE ADVISORY (SMALL BUSINESS

ENTERPRISES) SERVICES AS REQUESTED ON A “CALL-IN” BASIS

DURING 2023 THROUGH 2026

RFP# 6000001195

Pre-Proposal Attendance Sheet from November 8, 2022

Firm Email BBG Real Estate Services cberghaus@bbgres.com

JRT Realty Group Andrew.Judd@jrtrealty.com Ernst & Young Amilla.Dlakic@ey.com

Toll International LLC andrew.caimraj@tollintl.com

Savills US cbrownlee@savills.us; ABushby@savills.us;

DHeller@savills.us; evaravva@savills.ca

Arcadis Brian.Goodreau@arcadis-us.com;

Victoria.Pancoast@arcadis-us.com;

JeeMee.kim@arcadis-us.com

Greystone Management Solutions Haley.Ryder@greyco.com

HR&A Advisors CBroughton@hraadvisors.com

Topology m.lincer@topology.is Streetsense jpollak@streetsense.com

Republic Evaluations meir@meirrepublicvaluations.onmicrosoft.com

Cushman & Wakefield Rebeca.Diaz@cushwake.com;

Dirk.Hrobsky@cushwake.com

RESGroup rnigrelli@resgroup.net; padell@resgroup.net;

Bmurray@resgroup.net

EXPERT PROFESSIONAL

REAL ESTATE CALL-IN PROGRAM

2023 THROUGH 2026

Pre-Proposal Presentation

November 8, 2022, 2:00 p.m.– 3:00 p.m.

*For Information Purposes Only. Requests for Proposals will supersede any information included in this presentation.*

AGENDA

❑ Welcome – Nicole Kuruszko, Solicitation Manager

❑ Office of Diversity, Equity & Inclusion – Ocean Stokes, Compliance Analyst

❑ Scope of Service Highlights – Monique Lanier, Project Management Office

❑ Insurance Requirements – Edmund Stewart, Risk Financing

❑ Procurement Process – Nicole Kuruszko, Solicitation Manager

❑ Q&A

WELCOME & OVERVIEW

Nicole Kuruszko

Solicitation Manager

Real Estate Call-In Program during 2023 through 2026

Call-In Program consists of four categories currently being publicly advertised:

1. Real Estate Advisory Services

2. Real Estate Advisory Services (Small Business Enterprises)

3. Real Estate Appraisal Services

4. Real Estate Appraisal Services (Small Business Enterprises)

OFFICE OF DIVERSITY, EQUITY AND

INCLUSION

Ocean Stokes

Compliance Analyst

Office of Diversity, Equity and Inclusion Priorities and Standards

OPPORTUNITIES DIVERSITY CAPACITY BUILDING

POLICY OVERSIGHT COMPLIANCE

Maximize opportunities available for minority, women-owned, small and disadvantaged business enterprises

(MWSDBEs).

Promote Workforce Diversity in

Port Authority and tenant business activities.

Offer capacity-building services for MWDSBEs/SDVOBs.

Initiate remedial plans to address deficiencies. Enforce compliance measures to ensure goals are met.

Implement reforms and develop agency policies.

Certification Programs

At the Port Authority of NY & NJ, we believe that our operations should reflect the diversity of our community. Our Board enacted the following participation goals:

20% Minority-owned business enterprises (MBE)

10% Women-owned business enterprises (WBE)

3% Service-disabled Veteran-owned businesses (SDVOB)

Specific ACDBE/DBE goals for federally assisted contracts are set in accordance with federal regulations.

M/WBE

SBE

SDVOB

AC/DBE

Certification: Resources

• PA Website: www.panynj.gov/supplierdiversity

• Certification and to search for certified firms: https://panynj.diversitysoftware.com

• Certification Hotline: 212-435-7888

• Cert Help email: certhelp@panynj.gov

• We encourage firms seeking certification to also register with Procurement at www.paprocure.com to be considered for business opportunities and to fill out the PSFQ to participate in A&E business opportunities.

http://www.panynj.gov/supplierdiversity https://panynj.diversitysoftware.com/ mailto:CertHelp@panynj.gov http://www.paprocure.com/

SCOPE OF SERVICE HIGHLIGHTS

Monique Lanier

Project Manager, Project Management Office

Scope of Service Highlights

To retain expert professional real estate advisory on a “call-in” basis. The services of the Consultant shall generally consist of providing expert professional real estate advisory services as they pertain to, but not limited to:

A. Market Analysis

B. Development Planning

C. Provide Expert Advice

D. Strategic Planning

E. Economic Analyses

F. Appraisal Services

Real Estate Advisory Services

Scope of Service Highlights

The services of the Consultant shall generally consist of providing appraisals of real property in the states of New York and New Jersey and related services.

Tasks may include:

A. Appraisal Services

B. Expert Testimony Services

C. Meetings

Real Estate Appraisal Services

INSURANCE REQUIREMENTS

Edmund Stewart

Risk Financing

Insurance Requirements

• Commercial General Liability Insurance – $5 million per occurrence for bodily injury and property damage liability.

• Automobile Liability Insurance – $5 million per accident for bodily injury and property damage liability covering any auto, owned, non-owned, rented or hired automobiles.

• Workers’ Compensation and Employers Liability Insurance – To statutory limits and in accordance with the requirements of law in the state(s) where work will take place, and Employer’s Liability Insurance of not less than

$1 million for bodily injury by accident and $1 million for bodily injury by disease, and at least a $1 million policy limit.

• Professional Liability (Errors and Omissions) – Insurance appropriate to the Consultant’s profession, with limit no less than $5 million per occurrence.

Insurance Requirements (SBE)

• Commercial General Liability Insurance – $2 million per occurrence for bodily injury and property damage liability.

• Automobile Liability Insurance – $2 million per accident for bodily injury and property damage liability covering any auto, owned, non-owned, rented or hired automobiles.

• Workers’ Compensation and Employers Liability Insurance – To statutory limits and in accordance with the requirements of law in the state(s) where work will take place, and Employer’s Liability Insurance of not less than

$1 million for bodily injury by accident and $1 million for bodily injury by disease, and at least a $1 million policy limit.

• Professional Liability (Errors and Omissions) – Insurance appropriate to the Consultant’s profession, with limit no less than $2 million per occurrence.

PROCUREMENT PROCESS

Nicole Kuruszko

Solicitation Manager

Professional Services Opportunities

• Publicly Advertised RFPs (and Addenda) posted on the Port Authority’s website and

Bonfire

• Be sure to utilize the Subcontractors List for potential subconsulting opportunities.

Procurement Process for RFP Solicitations

Solicitation Documents consist of the following:

1. Proposer Requirements

2. Staff Qualifications and Experience

3. Firm Qualifications and Experience

4. Management Approach

5. MBE/WBE/SDVOBs Participation Plan, and

LBEs for Airport related task orders

Procurement Process for RFP Solicitations

Solicitation Documents consist of the following:

6. Cost – Salary Schedule

7. Conflict of Interest

8. Standard Agreement

9. Attachment A – Scope of Work

10.Attachment B – Terms of Discussion

11.Attachment C – Company Profile

Proposer Tips

✓ Know the name of the Procurement contact

✓ Ask questions if you have any

✓ Check for any addenda

✓ Demonstrate how you meet the Proposer

Requirements

✓ Be as specific as possible when describing what projects your staff and firm have worked on

✓ Include MBE, WBE and SDVOB subconsulting opportunities

✓ LBE participation on Airport related task orders

After the Proposal Process

• Debrief o Prepare your questions before the debrief o Discuss strengths and weaknesses in your proposal

• Transparency – Awards Page

• Monitor – Upcoming Solicitations (including subconsulting opportunities)

Questions?

Thank You!