3-Addendum No. 2.pdf

Date: August 28, 2026

TO: All Prospective Bidders

SUBJECT: ADDENDUM No. #2

CONTRACTOR SHALL INCORPORATE ALL CHANGES, REVISIONS, CORRECTIONS AND

MODIFICATIONS INCLUDED IN THIS ADDENDUM INTO THE BID FOR THIS PROJECT.

Response to Questions:

1. Approximately how many curb inlet filters are currently installed and expected to be serviced under this contract?

Response: Currently the city has installed baskets at 192 locations. We anticipate adding 2 or 3 locations annually.

2. Approximately how many new curb inlet filter installations does the City anticipate during the initial 12-month contract period?

Response: We anticipate adding 2 or 3 locations annually. The contractor must inspect the existing baskets for compliance per if needed at no additional cost, within the first month of the contract.

3. What is the required frequency for inspection, measurement, cleaning, maintenance, and debris removal for the curb inlet filters?

Response: Basket maintenance shall be performed once a month, or if baskets are 70% full and as directed by the City.

4. Will the City provide the curb inlet filters and installation materials, or is the contractor responsible for purchasing and supplying them?

Response: Contractor shall be responsible for purchasing, assembly and installation of basket materials.

5. If contractor-supplied, what filter specifications, manufacturers, models, or approved equivalents are required?

Response: The filters shall be baskets lined with filter fabric installed inside the inlet catch basin and accessed through the inlet manhole cover. No external filtering will be considered. The Contractor shall submit product information for City review and approval prior to the procurement of materials. The contractor must inspect the existing baskets monthly industry standards, and replace and maintain them if needed at no additional cost

6. Approximately how much debris is typically collected during a normal monthly service cycle?

Response: The average debris typically collected ranges between 2,000 3,500 pounds per month.

7. Is traffic control required when installing, inspecting, cleaning, or maintaining curb inlet filters? If so, what level of traffic control is required, and is the contractor responsible for providing all traffic-control equipment and personnel?

Response: Contractor is responsible for traffic control and safety of crew during collection and maintenance. Due to the short duration involved in collection and maintained, a traffic control plan is not required to be submitted.

8. Does the City anticipate emergency, storm-related, or unscheduled service requests under this contract? If so, what response time will be required?

Response: If storm-related debris leads to basket being 70% full storm related service request is expected. City reserves the right to request service as needed throughout the duration of the program. Response time is less than 2 weeks.

9. Are any bid bonds, performance bonds, or payment bonds required for this solicitation?

Response: Yes. The Bid book includes forms to be submitted.

10. Is subcontracting permitted for portions of the work such as traffic control, hauling, disposal, or other specialty services?

Response: Subcontracting is permitted for Traffic Control and Disposal offsite. Debris collected must be disposed in an appropriate legal manner Subcontracting is not permitted for hauling debris.

Subcontracting of other specialty services to be determined on a case by case basis.

11. Will services be invoiced based on actual quantities performed using the awarded unit prices, or will the successful contractor invoice a fixed monthly amount?

Response: Services will be invoiced based on actual quantities. The City is not obliged to pay for or use a minimum or maximum number of items or services, and payment will be made pursuant to the unit prices bid in the contract. The Contractor shall have no claim against the City for anticipated profits for the estimated quantities listed, diminished, or deleted.

12.

of a properly submitted invoice?

Response: Invoice to be processed and payment issued within 30 days of properly submitted invoice.

13. If the City exercises any of the four renewal options, will the contractor be permitted to request unit-price adjustments for documented increases in labor, fuel, materials, insurance, or disposal costs?

Response: See page in Bid Book Titled: Price Adjustment Clause for Annual Contracts : The unit prices of all items purchased under an estimated annual requirements contract is firm for the first annual period of this contract. However, if the option to renew for additional one-year period(s) is exercised by the City, a price adjustment upward (or downward) may be requested by the Contractor by the application of the formula set forth in (B) below. The index to be used in the computation of the price adjustment shall be the Consumer Price Index for all Urban Consumers (CPI-U): U.S. City Average for All Items 1982-84=100, which is issued by the U.S. Department of Labor, Bureau of Labor Statistics.

ADDENDUM No. 2 to Annual Litter Abatement Program Bid No. 68-26

BIDDERS SHALL ACKNOWLEDGE RECEIPT OF ADDENDUM 1 BELOW & RETURN WITH SUBMITTAL

Name of Bidder:

Signed:

Company Name:

Address:

City & State:

Date:

APPROVED BY:

Scott Holden, P.E.

Assistant Director of Engineering and Capital Projects