3-Addendum 1 RFP250008.pdf

This document is Addendum Number #1 for a Request for Proposal (RFP25018180LK25002) issued by the City of Southlake for Audio Services for City Events, with proposals due on October 23, 2025 at 3:00 p.m. The addendum provides responses to vendor questions regarding the bid, covering topics such as additional bid table line items, pricing methodology, installation timelines, and event-specific requirements. The document addresses inquiries about services for two specific events: Stars & Stripes Event and Home for the Holidays Event, which typically require approximately 10,000 linear feet of fencing and involve various equipment needs like comfort stations, generators, and porta-potties.

The City reserves the right to award multiple contracts or reject all proposals, with pricing based on per foot or per each cost for a single full day use. The addendum clarifies that contract renewal will have a maximum allowable increase of 4% at the city's discretion, and all proposals must be submitted electronically through the Southlake BonFireHub portal. Restroom and accessibility requirements are estimated, with two comfort stations with generators, twenty-one porta-potties for Stars & Stripes Event, and ten wheelchair accessible porta-potties for the Home for the Holidays Event. The city emphasizes that actual requirements may vary depending on the specific event.