2-Addendum 1 RFP250008.pdf

This is an Addendum (Number #1) issued by the City of Southlake for a Request for Proposal (RFP25018180LK25002) for Audio Services for City Events, with a proposal due date of 3:00 p.m. on October 23, 2025. The document addresses vendor questions regarding the bid, covering topics such as additional fees, pricing methodology, installation timelines, event requirements, and submission procedures. The addendum specifically addresses details for two main events: Stars & Stripes Event and Home for the Holidays Event, which require audio services, fencing, and related equipment.

The addendum clarifies that pricing will be based on per foot or per each cost for a single full day use, with a maximum allowable contract rate increase of 4% at renewal. The City reserves the right to award multiple contracts or reject proposals, and all submissions must be made electronically through the Southlake BonFireHub portal. Event-specific details include requirements for linear fencing (approximately 1,200-1,600 linear feet), comfort stations with generators, porta-potties, and wheelchair accessible potties. The document emphasizes that not all events require after-hour installation, and the actual equipment quantities will vary depending on specific event needs.