3-Addendum 1 25-0087-5 .pdf
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- Attached to
- Early Childhood Learning Center Operator
- Solicitation number
- 25-0087-5
- Issued by
- Chatham County, Georgia
About this file
This document is Addendum No. 1 to RFP# 25-0087-5 issued by the Chatham County Purchasing Department for an Early Childhood Learning Center (ECLC) Operator. The project involves operating a standalone, one-story childcare facility intended to serve children from 6 weeks to 3 years old, located in East Savannah. The facility is anticipated to open in September 2026, with initial operating hours of 6am to 6pm. The RFP seeks a vendor to operate the center, with a preference for 75% enrollment from East Savannah residents, though a minimum of 50% local enrollment is required. The proposal due date is set for July 29, 2025.
The facility will have a commercial kitchen, standalone HVAC and plumbing systems, and is currently zoned for daycare use. SPLOST funds will be used for furniture, fixtures, and equipment. The vendor is expected to provide cost estimates, potential management fees, and recommended curriculum, with a Quality Rating requirement and preference for state and national accreditation. Parking will be available on public streets with access to a private lot, and the total facility space is 22,000 square feet. East Savannah United (ESU) and Chatham County will handle facility lease and oversight, with the selected operator contracting for services. The project is open to various contract term lengths, and the vendor can suggest meal preparation and operational strategies.
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Text version
CHATHAM COUNTY PURCHASING DEPARTMENT
ADDENDUM NO. 1 TO RFP# 25-0087-5
FOR: Early Childhood Learning Center Operator
PLEASE SEE THE FOLLOWING ADDITIONS, CLARIFICATIONS AND/OR
CHANGES:
1. QUESTION: The RFP indicates 75% of enrollment should be East Savannah residents.
Who verifies eligibility and prioritization?
ANSWER: Clarification; ESU ECLC is required to maintain at least 50% enrollment from East Savannah residents. Preferred enrollment of those who reside in the area would be 75%. The vendor will be responsible for verification of enrollment and supporting documentation as deemed necessary. Prioritization will be first come, first serve depending upon enrollment options within specific age groups.
2. QUESTION: Please confirm if extended hours are expected, and who will be responsible for managing them?
ANSWER: At this time, the facility is intended to be open from 6am until 6pm. If additional/extended hours are desired in the future, ESU will work with the selected vendor to determine the strategic transition plan ensuring safety of staff and students, compliance with state regulations, etc.
3. QUESTION: Can you confirm if the program serves only up to age three or includes older preschool-age children?
ANSWER: The facility is intended to house children from 6 weeks of age through their third birthday, just prior to entering Pre-K.
4. QUESTION: Can you provide the facility floor plans and total square footage?
ANSWER: Attached.
5. QUESTION: Can you provide site plans and square footage of the playgrounds, including their proximity to classrooms?
6. QUESTION: Do utilities include janitorial and custodial services?
ANSWER: Yes. The vendor fee proposal should include janitorial and/or custodial services.
7. QUESTION: Who is responsible for furnishing tables, chairs, shelves, etc.?
ANSWER: SPLOST funds will be used for FFE (furniture, fixtures, and equipment).
8. QUESTION: Can you describe the planned outdoor play spaces?
9. QUESTION: Will the plumbing and HVAC systems be shared or standalone?
ANSWER: Standalone .
10. QUESTION: What is the parking situation? (private lot, public street, garage)
ANSWER: Public Street with access to private parking lot for the ECLC purpose.
11. QUESTION: How many ADA-compliant egress points exist for children to access the playground?
ANSWER: As defined by state licensing.
12. QUESTION: How many secured access points will exist for parents and the public?
ANSWER: Only one. See attached life safety floor plan.
13. QUESTION: What is the estimated start-up and annual operating budget for the center?
ANSWER: UNKNOWN – We want the vendor, who has experience, to provide cost estimates.
14. QUESTION: Is East Savannah United self-financed or seeking a finance partner?
ANSWER: ESU is committed to supporting the operational cost of the ECLC but is always interested in financing/funding raising and contributions.
15. QUESTION: What type of partnership or operational model is preferred?
ANSWER: ESU and Chatham County have a contract for lease and facility oversight. ESU will contract with operator for services.
16. QUESTION: What is the desired contract term? (LCG prefers 5-year minimum)
ANSWER: ESU will consider all options.
17. QUESTION: Are you open to including a management fee in the agreement?
ANSWER: Vendor can include request for management fee, ESU will make final decision.
18. QUESTION: Is the property currently zoned for daycare use?
ANSWER: Yes.
19. QUESTION: Is there an architect assigned to this project? How far along are the construction plans?
ANSWER: Construction documents are complete, construction on the site has already begun.
20. QUESTION: Will the facility be standalone, multi-level, or part of a shared space?
ANSWER: Standalone, one story as indicated on the attached file.
21. QUESTION: Are there any competing childcare centers nearby?
ANSWER: Please review previous/historical data regarding need for service in the defined geographic area.
22. QUESTION: Are there any safety concerns or requirements that need to be considered?
ANSWER: Same as one would consider for other childcare facilities.
23. QUESTION: Will security cameras be permitted in the facility?
ANSWER: Security cameras are included in the site plan.
24. QUESTION: Is there a specific type of curriculum desired or recommended?
ANSWER: Vendor can make recommendations.
25. QUESTION: Is national or state accreditation required or preferred?
ANSWER: Quality Rating is required. State and national accreditation are preferred.
26. QUESTION: What is the kitchen setup—commercial or snack-only?
ANSWER: Facility will have commercial kitchen.
27. QUESTION: Do you prefer meals to be made in-house or catered?
ANSWER: Facility will have commercial kitchen for in-house cooking, vendor can make suggestions or other options.
28. QUESTION: What is your anticipated opening date for the Early Childhood Learning
Center?
ANSWER: Anticipated September 2026.
29. QUESTION: What are the next steps and anticipated milestones in your selection process?
ANSWER: Review the proposal as submitted via Bonfire.
30. QUESTION: What is the total indoor and outdoor square footage of the space?
ANSWER: 22,000 see attached life safety floor plan.
31. QUESTION: What hours of operation are desired? Are extended shifts (e.g., 2nd/3rd shift) being considered?
ANSWER: 6am-6pm initially.
PROPOSAL DUE DATE SHALL REMAIN 5:00P.M., JULY 29, 2025
PROPOSERS ARE RESPONSIBLE FOR MAKING THE NECESSARY CHANGES.
July 24, 2025
DATE
ANGELA JEAN FLEMING, INTERIM PURCHASING DIRECTOR, CHATHAM COUNTY
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