3-A. South Cobb HS Football Locker Room Refresh, B26106 Sol.pdf

Invitation for Bid (IFB) B26106

South Cobb HS Football Locker Room Refresh IFB ISSUANCE DATE: May 19, 2026

PURCHASING CONTACT: Wendy Bell, 770-426-3333, wendy.bell@cobbk12.org

IMPORTANT DATES

The Cobb County School District (CCSD) is closed May 25, 2026 for Memorial Day

EVENTS DATES

IFB issued and posted to the CCSD Euna Procurement Portal https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities May 19, 2026 A mandatory pre-bid meeting will be held at:

South Cobb High School, 1920 Clay Road, Austell, GA 30106 Meet in the front office May 26, 2026 at 1:00 pm Deadline for written questions submitted through the Euna Procurement Portal May 28, 2026 at 3:00 pm

Responses to questions posted on the CCSD Euna Procurement Portal June 1, 2026 Deadline for bid responses submitted to the CCSD Euna Procurement Portal June 4, 2026 at 3:00 pm

Evaluation June 2026

Award June 2026

Attendance at the Pre-bid meeting is mandatory to submit a bid.

mailto:wendy.bell@cobbk12.org https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities

BOARD OF EDUCATION Randy Scamihorn, Chair • David Chastain, Vice Chair

Becky Sayler • Leroy Tre’ Hutchins • John Cristadoro • Nichelle Davis • Brad Wheeler

SUPERINTENDENT Chris Ragsdale

514 Glover Street Marietta, GA 30060 Telephone: (770) 426-3300 www.cobbk12.org One Team, One Goal: Student Success

DATE: May 19, 2026

TO ALL VENDORS:

Cobb County School District (CCSD) invites bids for furnishing goods and/or services required for “Invitation for Bid (IFB) B26106, South Cobb HS Football Locker Room Refresh” as described in this document.

The CCSD Procurement Services Department General Terms and Conditions are hereby acknowledged, understood, and agreed to by the parties and are hereby fully incorporated into the solicitation document and the resulting contract. Refer to the CCSD Procurement Services website for the complete General Terms and Conditions. Go to www.cobbk12.org. From this screen, select “Menu”, select “Departments”, choose “Procurement Services” and find the link to “General Terms and Conditions” located in the center of the page.

A mandatory pre-bid site meeting will be held at 1:00 p.m. Eastern Time on May 26, 2026 at South Cobb High School, 1920 Clay Rd., Austell, Georgia 30106. Attendance at this pre- bid meeting is MANDATORY.

Vendors are instructed to carefully read all terms, conditions, specifications, and requirements in this IFB. Vendors are required to complete and return all forms in their entirety. Questions regarding the bid must be submitted through the CCSD Euna Procurement Portal. Only questions received prior to May 28, 2026, at 3:00 pm and submitted through the CCSD Euna Procurement Portal shall be considered. Answers will be posted to the CCSD Euna Procurement Portal by June 1, 2026.

All bid responses must be submitted through the CCSD Euna Procurement Portal. Bids not submitted through the CCSD Euna Procurement Portal will not be considered.

The bid close date will be on June 4, 2026 at 3:00 p.m. Eastern Time and a public opening will be held at the CCSD Procurement Services Department Bid Room, 6975 Cobb International Blvd., Kennesaw, GA 30152. Please allow ample time to complete the submission through the CCSD Euna Procurement Portal. The portal does not allow late submissions.

CCSD reserves the right to accept or reject any or all bids and to waive any technicalities or informalities.

Your interest and participation in the CCSD solicitation process is appreciated.

Sincerely, Barbara Bates, CPPB, NIGP-CPP Director of Procurement Services

IFB B26106, South Cobb HS Football Locker Room Refresh

COBB COUNTY SCHOOL DISTRICT

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

TABLE OF CONTENTS

Section Page #(s)

Submission Requirements 4-5

Special Terms and Conditions 6-14

Conflict of Interest 15

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

1.0 COMMUNICATIONS WITH CCSD STAFF

1.1 All communications concerning this IFB must be submitted in writing through the CCSD Euna Procurement Portal. Only written responses distributed by the Procurement Services Department will be binding upon the CCSD. The Procurement Services Department, at its discretion, may call upon user departments for clarification in their area of expertise.

1.2 From the issue date of this IFB until the completion of the entire solicitation process and announcement of award notification, all vendor communication must be authorized by the Procurement Services Department including, but not limited to, communications with school system employees and/or contracted agents related to this IFB. Violation of this provision may result in the rejection of the vendor’s response.

1.3 It is the vendor’s responsibility to check the CCSD Euna Procurement Portal for any addenda, responses to vendor questions, or other communications that may be issued or released during the solicitation period. Following receipt of vendor responses to a solicitation, it is the vendor’s responsibility to be available via email and phone and to check the CCSD Euna Procurement Portal during the review process in the event clarification or additional information is required. If clarification or additional information is requested, the responsibility rests on the vendor to ensure that CCSD receives the requested information before the deadline(s) indicated.

2.0 SUBMISSION OF RESPONSES

2.1 Responses must be on the forms furnished within the CCSD Euna Procurement Portal for this IFB and completed in their entirety.

2.2 Vendors are instructed to read all terms, conditions, and specifications as outlined in the IFB carefully. Responses must be either typed or written in ink. Any correction made within the IFB submission (white-out or strikethrough) must be initialed by an authorized representative of the company submitting the bid or the bid may be rejected by CCSD.

2.3 All responses submitted become the property of the CCSD and are subject to applicable open records policies and laws.

2.4 Responses are to be submitted no later than the date and time outlined in this IFB.

Bids and supporting documentation must be submitted through the CCSD Euna Procurement Portal. CCSD is not responsible for the failure of the vendor’s computer hardware, software, or other communications systems or devices.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

2.5 CCSD reserves the right to declare the response non-responsive and to take such remedial action as it deems necessary or appropriate. Such remedial action includes but is not limited to, suspending the vendor from participating in future CCSD solicitations.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

The Special Terms and Conditions are customized specifically to this solicitation. Taking exception(s) to these terms and conditions or submitting conflicting language may be cause for rejection of the vendor’s response.

Should these Special Terms and Conditions conflict with the General Terms and Conditions, the Special Terms and Conditions shall control.

1.0 PURPOSE – The Cobb County School District (CCSD) is soliciting bids for a football locker room refresh at South Cobb High School.

1.1 OWNER’S REPRESENTATIVE. Supervision of and monitoring the performance of the contract will be performed by CCSD’s representative, Dr. T.J. Perry, Principal, and Dr. Ormand Moore, Assistant Principal, or their designee.

2.0 SCOPE OF WORK

2.1 The vendor agrees to provide a turn-key project that includes all labor, materials, equipment, and supervision necessary to complete this project. The work shall include, but is not limited to, removal and disposal of existing materials, including lockers, floor preparation, floor and locker installation, paint, and final site clean-up.

2.2 Flooring Specifications and Installation

2.2.1 Decorative Epoxy Quartz Flooring, Tnemec or an equivalent brand.

2.2.2 The school will select the floor color with the awarded vendor.

2.2.3 Vendor shall install flooring per the manufacturer's specifications.

2.2.4 Flooring must be moisture-resistant and easy to clean and maintain.

2.2.5 The locker room is approximately 42’x32’.

2.2.6 Vendor shall supply and install 4” wall base.

2.2.7 Vendor shall supply and install transitions in doorways.

2.2.8 New flooring will only apply to the locker room; the shower room floor will not be included.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

2.3 Locker Specifications and Installation

2.3.1 Vendor shall remove and dispose of the existing lockers and other materials.

2.3.2 Disposal of lockers and materials will be part of the turnkey project cost.

2.3.3 81 Hallowell Open-Front Metal Athletic Lockers or equivalent brand.

2.3.4 The school will select locker color with the awarded vendor.

2.3.5 Vendor shall assemble and install lockers per the manufacturer's specifications.

2.3.6 Locker size 24” W x24” D x72” H.

2.3.7 Welded steel construction

2.3.8 Powder coat paint finish

2.3.9 Upper Security box (ready for padlock) and Lower Seat/Footlocker (ready for padlock)

2.3.10 Stainless steel coat rod

2.3.11 Shoulder pad/helmet rack

2.4 Wall Paint Specifications

2.4.1 Acceptable paint manufacturers are Benjamin Moore Co., Sherwin- Williams Co., PPG Paints, or equivalent brand.

2.4.2 The school will select paint colors with the awarded vendor.

2.4.3 Prime and paint walls, doors, and frames in the shower and locker room areas.

2.4.4 Paint must be epoxy.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

3.0 OPTIONAL/ADD-ON ITEM - SOUTH COBB HS WALL GRAPHIC/DECAL

3.1.1 Optional item is not part of the turnkey project cost; it is an add-on item.

3.1.2 Vendors must provide a purchase/installation cost and warranty information for the wall graphic/decal identified as Item #8 on the Bid Form that will be placed on a concrete block locker room wall.

3.1.3 Wall graphic/decal placement will be determined by South Cobb HS and the awarded vendor.

3.1.4 Wall graphic/decal design will be a South Cobb HS Football/Eagle CCSD approved logo.

3.1.5 Optional item may be awarded at the discretion of the CCSD.

4.0 WARRANTY REQUIREMENTS

4.1 Vendor must submit installation and labor warranty information on the bid form for lockers, flooring, and paint.

4.2 Vendor must submit manufacturer warranty information on the bid form for lockers, flooring, and paint.

4.3 Vendor must submit manufacturer warranty documentation in Euna under the required documents for lockers, flooring, and paint.

5.0 MINIMUM REQUIREMENTS

5.1 Product literature/specifications (for the lockers, flooring, and paint) must accompany all bids and be submitted with Bid Response.

5.2 The vendor is responsible for all administration, supervision, and coordination of the project.

5.3 Vendor is responsible for protecting the job site.

5.4 Measurements: The entire responsibility for proper dimensions and order requirements of materials will rest on the vendor.

5.5 The vendor shall promptly correct all deficiencies, defects, and/or damages in products delivered to CCSD. All corrections shall be made within ten (10) business days after receiving notification, either written or verbal, of such deficiencies, MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

defects, and/or damages. The vendor shall be responsible for filing, processing, and collecting all damage claims against the shipper when applicable.

5.6 Pricing shall include freight, delivery, labor, materials, and on-site installation. No extra fees or surcharges, including fuel or required permitting/inspection fees, will be allowed with this contract.

5.7 The vendor must coordinate all approvals and scheduling of work prior to expected delivery and site-work with Dr. T.J. Perry, Principal, and/or Dr. Ormand Moore, Assistant Principal, or their designee.

5.8 Any damage done by the vendor, or their subcontractors, to any site, building, fixture or any item owned by CCSD must be immediately reported to a CCSD representative. Any damage that is considered a safety issue must be repaired or replaced on the same day at no cost to CCSD. Other damages must be repaired or replaced at no cost to CCSD within 30 days and to the satisfaction of a CCSD Maintenance Representative.

6.0 GENERAL REQUIREMENTS

6.1 The vendor acknowledges and agrees that any business license, professional license, and registration shall remain current for the duration of any resulting contract and such documents are a material term to any resulting contract.

6.2 Vendor shall be required to maintain all licenses, bonds, permits, pay all license fees and taxes, etc. related to the work.

6.3 The use of brand names is not for restrictive purposes or to limit competition, but to assist vendors in determining the standard of quality CCSD is seeking. Items equaling the quality level and features are also acceptable. CCSD shall be the sole determinant of the acceptability of all approved equivalents. It is the vendor’s responsibility to prove equivalent products equal to the quality level and features of the product(s) specified.

6.4 Disposal of all debris must be in a manner required by federal, state, and county regulations/laws. Vendor will not be allowed to use CCSD or General Contractor’s dumpsters for disposal purposes.

6.5 Vendor shall not use tobacco products or electronic nicotine delivery systems on CCSD property at any time during the performance of the contract.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

7.0 SAFETY AND SECURITY REQUIREMENTS

7.1 The vendor must perform background checks on all employees and subcontractors assigned to the CCSD as outlined in Section 28.0 of the General Terms and Conditions listed on the Procurement Services’ website https://www.cobbk12.org/page/20330/procurement-services.

7.2 During normal facility/school hours, vendor personnel MUST SIGN IN at the facility/school main office upon arriving and obtain an appropriate visitor’s badge/name tag before beginning any work. The badge/name tag must be worn by the vendor’s personnel (prominently displayed) at all times while on facility/school property. Prior to departing each day, the vendor personnel must sign out and return the badge/name tag.

7.3 All after-hours facility access must be coordinated with the CCSD authorized representative, and the vendor must sign in according to the policy of that facility.

7.4 All employees of the vendor are required to use professional discretion at all times while on CCSD property. Any misconduct or incidents that may arise may lead to the immediate removal of said employee from the CCSD contract for the safety of our students, parents, or employees.

7.5 The vendor is solely responsible for the safety of all workers, CCSD personnel, and students during the execution of the work.

7.6 Extreme caution shall be exercised by all workers to ensure that all possible precautions are taken to prevent injury to CCSD staff and students.

7.7 If students are on-site, they must be kept away from the work area while work is in progress.

7.8 All tools and equipment shall be secured/locked down. CCSD will not be responsible for any tools/equipment that the vendor leaves unattended.

7.9 The vendor must not park vehicles or equipment in such a manner that would block school drivers or bus access points.

https://www.cobbk12.org/page/20330/procurement-services

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

8.0 SUBCONTRACTORS

All subcontractors shall be bound by the awarded vendor and all requirements of this IFB. The vendor is responsible for ensuring that subcontractors adhere to all CCSD policies, terms, and requirements.

9.0 INVOICING

9.1 Invoices will not be processed for payment until all contractual obligations have been fulfilled and/or all ordered items have been received and approved by the authorized CCSD representative.

9.2 All invoices and financial correspondence should be directed to:

South Cobb High School 1920 Clay Road Austell, Georgia 30106 Attention: Dr. T.J. Perry (Principal)

9.3 Final inspection of all products/services for acceptance or rejection will be made by a CCSD authorized representative. Final inspection resulting in acceptance or rejection of the products/services will be made as soon as practicable, but failure to inspect shall not be construed as a waiver by the CCSD of its rights to reject such products/services or to claim reimbursement or damages for such products/services which are later found to be defective or not in conformance with the required specification.

10.0 COST

10.1 Unless specifically consented to in writing by CCSD, prices must remain firm for one (1) year from the award date, or for any renewal period, under the same terms and conditions as the IFB. CCSD reserves the option to renew or not renew any contract award at its sole discretion.

10.2 Quantities/amounts shown in the IFB are estimates. Vendors are advised that the actual number purchased/required may vary from those in the IFB, depending upon the needs of CCSD and the availability of funds.

10.3 Responses that contain minimum order amounts will not be accepted unless called for in the solicitation document.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

10.4 Pricing must be submitted on the Bid Form(s) as requested without conditions unless called for in the solicitation document.

10.5 For goods: Responses for goods must include all delivery and/or installation charges. Delivery and/or installation requirements will be as specified in the solicitation document.

10.6 Prompt payment discounts will be considered for the purposes of evaluation and award.

10.7 CCSD does not pay late payment fees, penalties, interest, attorneys’ fees, liquidated damages, or any other fee that would constitute an illegal gratuity under Georgia law.

10.8 FEE STRUCTURE FOR ADDITIONAL ITEMS Within this document, CCSD has attempted to anticipate and identify all items that may be needed under this contract throughout the length of the award period. In the event CCSD has failed to include an item(s), responding vendors are asked to provide a fee structure for additional, related items that may be purchased during the award period. Vendors are to identify the pricing source and the associated fee structure in the space provided on the Bid Form. Some example responses are X% discount below MSRP; X% discount below published catalog pricing; Cost plus X% markup.

Upon request, the awarded vendor must be able to provide documentation verifying appropriate discounts are granted throughout the contract. CCSD reserves the right to conduct periodic random audits of fair market value, etc. to ensure the price granted is reasonable and accurate.

10.9 HOURLY RATE FOR ADDITIONAL SERVICES Within this document, CCSD has attempted to anticipate and identify all services that may be needed under this contract throughout the length of the award period. In the event CCSD has failed to anticipate all service needs, responding vendors are asked to provide a fee structure for additional, related services that may be needed during the award period. Vendors are to provide an hourly rate in the space provided on the Bid Form. If awarded the contract, this fee would then apply to service needs that may be identified and approved at a later date. If there are different rates, please provide any/all rate information.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

11.0 INSURANCE REQUIREMENTS

Within five (5) business days of notification of the pending award, the vendor must provide proof of insurance with a minimum of the limits indicated below. Statutory Workers’ Compensation must also be provided. The vendor must email the Certificate of Insurance to the CCSD Procurement Service.

11.1 Commercial General Liability with limits of at least $1 million. Coverage must include products and completed operations with reporting of claims on an occurrence basis.

11.2 Commercial Auto Liability with limits of at least $1 million

11.3 Umbrella Coverage in excess of GL and Auto of at least $2 million

11.4 Statutory Workers' Compensation

11.5 Employer's Liability of at least $ 100,000

11.6 Vendor’s insurance carrier must have a financial size category of at least V.

Cobb County School District must be named as an additional insured on all applicable policies. The insurance carriers should be licensed to do business in the state of Georgia.

The carriers must have an AM Best rating of A- or higher.

Please Note:

• Signing of the Acknowledgement and Agreement signifies that the vendor complies with insurance requirements as specified.

• Proof of Insurance is not required with the submission of bid but must be available upon request including during the evaluation process. CCSD will require proof of insurance before issuance of the Award Letter/Contract.

• Vendor may choose to include proof of insurance with the submission of the bid to expedite the evaluation process and issuance of the award to the successful vendor.

• Alternate coverage may be evaluated and accepted prior to award.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

12.0 AWARD

12.1 CCSD reserves the right to accept or reject any part of a submitted response, to accept the entire response from one vendor, to accept portions of the response from several vendors, or to reject all responses submitted or to waive any minor irregularity. CCSD reserves the right to award the bid under the most beneficial economic terms for CCSD.

12.2 Award will be made to the most responsive and responsible vendor based on price, availability, lead time, past vendor experience, references, and compliance with the IFB specifications and requirements as outlined in this solicitation.

12.3 The award for this contract may be made to multiple vendors. All purchases and services under this contract are on an as-needed basis. No quantities or vendor purchases are guaranteed.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

School List

CONFLICT OF INTEREST

ALL PROSPECTIVE VENDORS PLEASE READ CAREFULLY

Please refer to Board Policy BHA, Conflict of Interest, located on the Cobb County School District website at www.cobbk12.org select Menu, then select Board, then select Policies and Rules, then select Section B and choose BHA.

Any conflict of interest or conflict with Board policy and/or administrative rules must be disclosed at the time of bid submission.

BOARD MEMBERS:

Randy Scamihorn, Chairman

David Chastain, Vice Chairman

Becky Sayler

Leroy Tre’ Hutchins

John Cristadoro

Nichelle Davis

Brad Wheeler

EXECUTIVE CABINET:

Chris Ragsdale, Superintendent

Keeli Bowen

John Floresta

Sherri Hill

David Baker

Dr. Jasmine Kullar

Dr. Catherine Mallanda

Marc Smith