3-26-043 RFP Litter Collection Material Transport from Convenience Centers FINAL.pdf

REQUEST FOR PROPOSALS #26-043

Litter Collection & Material Transport from Wake County Convenience Centers

WAKE COUNTY, NORTH CAROLINA

SOLID WASTE MANAGEMENT DIVISION

Scope of Services

The Wake County Solid Waste Management Division is requesting proposals from qualified contractors to provide comprehensive support services for its network of Solid Waste Facilities.

The selected contractor will be responsible for performing both routine and on-call litter collection around County Convenience Centers, as well as collecting and transporting various materials between facilities.

The County seeks a contractor capable of providing all labor, equipment, materials, and supplies necessary to perform these services in a safe, timely, and environmentally responsible manner.

Background

The Wake County Solid Waste Management Division operates 16 drop-off facilities across the county. A complete list of these locations and their operating hours can be found in the Scope of Work.

As part of its waste management program, Wake County collects oyster shells at all Convenience Center sites. These shells must be transported to the designated collection area at the South Wake Solid Waste Facility. Additionally, residents leave various materials—such as paint, used oil, grease, fire extinguishers, mattresses, propane tanks, scrap tires, and other items—at the Convenience Centers. These materials must be properly collected and transported to the appropriate facilities for safe disposal or recycling.

Wake County also conducts monthly litter collection outside the Convenience Center properties to maintain the surrounding areas.

TENTATIVE SCHEDULE

The following schedule should be considered:

Date Event

April 14, 2026 RFP Issued by Wake County

April 28, 2026 at 4:00 pm Deadline for Questions/Clarifications in the WC Bonfire portal

May 1, 2026 Addenda issued for all questions & clarifications in WC Bonfire portal

May 13, 2026 Proposals due before 3:00 p.m. in the WC Bonfire portal

May – June 2026 Proposals Evaluated & Contract Awarded

July 1, 2026 Provider begins work

1. General Information

• The contractor shall include labor, equipment, materials, supplies, and vehicles in cost-for-service and cost-per-hour quotes provided in the proposal.

• The contractor must provide trucks and other equipment to meet the service requirements of this contract.

• The cost of disposing of litter/trash and other debris collected from County Convenience Centers will be a pass-through cost to Wake County based on published gate-rate charges for the South Wake Landfill or the East Wake Transfer Station. These costs should be clearly identified as separate line items on the monthly statements. The contractor must submit weight tickets from either the South Wake Landfill or the East Wake Transfer Station with each monthly invoice.

• The contractor will be required to submit monthly invoices and data statements by the tenth business day of the month for work performed in the preceding month. The monthly invoices must be submitted using the digital template provided by Wake County. Data statements must accompany the invoices and include details such as line-item breakdowns, quantities (units) of materials received, regular route collection charges, hourly service charges, and disposal charges.

• The contractor shall utilize an appropriate lifting device on collection vehicles to collect and transport materials as specified in the proposal. Collection vehicles must comply with all federal, state, and local laws and regulations.

• If awarded, the contractor shall become a registered and licensed hauler with the Wake County Solid Waste Management Division by contract start date. Application period is May to August: Waste Haulers | Wake County Government

• All loads must be secured during transport to prevent littering on roadways.

• The contractor must comply with all local, state, and federal laws regarding collection, transportation, disposal, and recycling of materials and litter collection.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.wake.gov%2Fdepartments-government%2Fsolid-waste-management%2Fwaste-haulers&data=05%7C02%7CTy.Stephens%40wake.gov%7C76bbdd9b450f4bfbfbec08de97449ef2%7Cc5a412d13abf43a48c5b4a53a6cc0f2f%7C0%7C0%7C639114518159461531%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=uJPTAponaFSvM4KRBOcBySk2v2pTU26wPyq9T2JC8pc%3D&reserved=0

• The contractor must adhere to all Federal OSHA regulations regarding the collection, transportation, disposal, and recycling of materials.

• The contractor shall submit written documentation of materials collected at County facilities and for roadside litter collection.

• The contractor must contact Wake County staff regarding any operational issues related to the storage, collection, transportation, disposal, or recycling of materials.

• The contractor must be flexible and adjust service levels, material collections, collection frequency, and locations as required by budget constraints or at the request of Wake County staff.

2. Facility Locations

• Convenience Center #1, 10505 Old Stage Road, Raleigh 27603

• Convenience Center #2, 6120 Old Smithfield Road, Apex 27539

• Convenience Center #3, 266 Aviation Parkway, Morrisville 27560

• Convenience Center #4, 3600 Yates Mill Pond Road, Raleigh 27606

• Convenience Center #5, 8401 Battle Bridge Road, Raleigh 27610

• Convenience Center #6, 3913 Lillie Liles Road, Wake Forest 27587

• Convenience Center #7, 9024 Deponie Drive, Raleigh 27614

• Convenience Center #8, 2001 Durham Road/Hwy. 98, Wake Forest 27587

• Convenience Center #9, 3337 New Hill-Holleman Road, New Hill 27562

• Convenience Center #10, 5216 Knightdale-Eagle Rock Road, Knightdale 27545

• Convenience Center #11, 5051 Wendell Blvd./Business 64, Wendell 27591

• North Wake Multi-Material Recycling Facility, 9029 Deponie Drive, Raleigh 27614

• South Wake Multi-Material Recycling Facility, 6130 Old Smithfield Road, Apex 27539

• East Wake Multi-Material Recycling Facility, 5051 Wendell Blvd./Business 64, Wendell

27591

• North Wake Household Hazardous Waste Facility, 9037 Deponie Drive, Raleigh 27614

• South Wake Household Hazardous Waste Facility, 6130 Old Smithfield Road, Apex 27539

• East Wake Household Hazardous Waste Facility, 5051 Wendell Blvd./Business 64, Wendell

27591

3. Facility Hours of Operation

• Convenience Centers: Open daily, 7:00 AM to 7:00 PM

• North Wake and South Wake Multi-Material Recycling/Household Hazardous Waste

Facilities: Monday – Saturday, 8:00 AM to 4:00 PM

• East Wake Multi-Material Recycling/Household Hazardous Waste Facility: Saturday and Sunday ONLY, 8:00 AM to 4:00 PM

• Facilities are closed on New Year's Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve (at noon), and Christmas Day.

4. Litter Pick-Up Services

• The contractor shall collect litter/trash at Convenience Centers on a regular route schedule as specified or as needed (as requested by Wake County). Regular route collection charges shall be based on a cost-for-service basis. Litter collected by the contractor at Convenience Centers may be disposed of at no cost to the contractor.

• Areas and descriptions for litter collection at County facilities (Wake County Convenience Centers) are specified below:

o Convenience Center #1: Old Stage Road from Fanny Brown Road to Rock Service Station Road (both sides of the road – fifteen feet from the road edge) o Convenience Center #3: Aviation Parkway from Chapel Hill Road to Evans Road (both sides of the road – fifteen feet from the road edge) o Convenience Center #4: Yates Mill Pond Road from Lake Wheeler Road to Old South Road (both sides of the road – fifteen feet from the road edge) o Convenience Center #5: Battle Bridge Road from Auburn Knightdale Road to Brownfield Road (both sides of the road – fifteen feet from the road edge) o Convenience Center #6: Lillie Liles Road from Forestville Road to Louisburg Road (both sides of the road – fifteen feet from the road edge) o Convenience Center #7: Deponie Drive (both sides of the road – fifteen feet from the road edge) o Convenience Center #8: Highway 98 from Stoney Hill Road to Camp Kanata Road (both sides of the road – fifteen feet from the road edge) o Convenience Center #9: New-Hill Holleman Road from Shearon Harris Road to Church Road (both sides of the road – fifteen feet from the road edge) o Convenience Center #10: Knightdale-Eagle Rock from Mailman Road to 264 Bypass Bridge (both sides of the road – fifteen feet from the road edge) o Convenience Center #11: Wendell Boulevard from Raymond Drive to Black Cove Road (both sides of the road – fifteen feet from the road edge)

• The contractor shall collect litter/trash or bulky waste from any location in Wake County on an on-call or as-needed basis, as requested by the contract manager. This waste can be disposed of at any Convenience Center at no cost.

5. Collect, Process, and Transport Materials from Convenience Centers to Multi- Material/Household Hazardous Waste Facilities

• The contractor shall collect oyster shells, household grease, and other materials (e.g., propane tanks, paint, scrap tires, scrap metal, batteries, bulbs) from Convenience Centers on a regular schedule or as requested by Wake County. The contractor is responsible for ensuring safe transportation of these items to their designated destination.

• Materials collected shall be disposed of at the following locations:

o Oyster Shells: Collected from all 11 Convenience Center sites and transported to the Oyster Shell Containment Area at the South Wake Transfer Station. A weight ticket must be obtained at the South Wake Landfill scale house before dumping.

o Household Hazardous Waste: Collected from all 11 Convenience Center sites (including paint, fire extinguishers, etc.) and transported to either the North Wake or South Wake Household Hazardous Waste Facility.

o Other Prohibited Materials: Scrap tires, large appliances, used oil, scrap metal, and lead-acid batteries shall be taken to the North Wake or South Wake Multi- Material Recycling Facility.

o Large Items/Debris: Items that cannot be disposed of at the Convenience Centers shall be taken to either the South Wake Landfill or the East Wake Transfer Station.

6. Invoices

• The contractor shall submit monthly invoices to Wake County in electronic format by the tenth business day of each month for services rendered during the preceding month.

• Wake County reserves the right to deny payment for invoices that are missing required documents, including service logs or other supporting materials, or if the charges are disputed.

7. Documents and Submittal Requirements

Proposers must submit a response through the Wake County’s Bonfire (Euna Procurement) Portal at https://wake.bonfirehub.com

Proposals must include the following documents:

• A brief statement of the contractor's experience and track record for similar services.

• A copy of the contractor’s current Certificate of Insurance.

• The name and title of individuals responsible for the overall supervision of services provided.

• A list of at least three references with contact names and phone numbers from contracts involving similar services.

8. Pricing

• Contractors must submit pricing on the form provided in Attachment A.

9. Contract Award

• A committee will evaluate proposals based on qualifications, experience, cost, and responsiveness.

• The selected contractor will be notified, and Wake County reserves the right to award the contract to the provider offering the best overall service and most favorable pricing.

https://wake.bonfirehub.com/

Attachment A (To be uploaded into Bonfire)

Failure to clearly and completely provide all information requested may result in your proposal being considered non-responsive.

Section 1: Contractor Information

Item Response Legal Organization Name Mailing Address City State ZIP Code Physical Address (if different) City State ZIP Code Primary Contact Name Title Direct Phone Number Email Address

Section 2: Experience & Qualifications

Question

1. Number of years providing services similar to those outlined in the Scope of Work.

Response:

2. Brief statement describing your organization’s overall experience and track record in performing services of this nature and scope.

Response:

3. Key individuals on your team, their roles, relevant experience, and professional certifications/qualifications.

Response:

4. Safety record over the past 5 years, including OSHA citations, workplace injuries, or vehicle incidents related to similar services.

5. Types and quantities of vehicles, lifting devices, and other equipment available for the services required.

6. Licenses, registrations, or certifications relevant to waste collection, hazardous materials handling, or environmental compliance.

7. Approach to staffing, scheduling, and supervising services, including contingency plans for equipment failure, staff absences, or unexpected service requests.

8. Examples of past performance metrics or measurable outcomes from similar projects (timeliness, response time, quantity of materials collected/transported, etc.).

9. References: Provide at least three (3) clients for which your organization has provided similar services in the past 5 years. Include Organization Name, Address, Contact Person, Title, Phone, Email.

Section 3: Pricing

Service Unit Insert Price

Notes / Assumptions

Regular litter collection services at the 11 Convenience Centers

Per Site

On-call roadside litter and bulky waste removal services

Per Hour

Material collection services (oyster shells, household hazardous waste, prohibited materials)

Per Site

Notes for Contractor:

• Complete all fields. Missing or incomplete information may result in a proposal being considered non-responsive.

• Attach any supporting documentation, licenses, or certificates referenced in Section 2.

• Submit the completed form in the requested format by the due date on Page 2.