3-26-009 Specifications.pdf

Jackson County, Missouri Invitation to Bid No. 26-009

1.0 INTRODUCTION

1.1 Jackson County, Missouri is seeking a Twenty-Four (24) Month Term and Supply Contract with One (1) Twelve Month Options to Extend for the furnishing of Concrete Cleaning & Sealing Services for use by the Road & Bridge Division of Public Works and the Parks + Rec Department.

1.2 Although exact usage cannot be determined, the County estimates it will spend $250,000 annually on Concrete

Cleaning & Sealing Services.

1.3 Jackson County, Missouri Invitation to Bid No. 26-009 has a response deadline of 2:00 p.m., CDT on April 14, 2026.

1.4 Bids must be submitted electronically through the Jackson County Bonfire Portal at https://jacksongov.bonfirehub.com. Bids submitted by any other method will not be accepted.

1.5 Jackson County reserves the right to split the contract award.

1.6 Jackson County reserves the right to request clarifications on any bid.

1.7 Jackson County reserves the right to add and/or delete locations as necessary.

2.0 QUESTION PROCEDURE

2.1 All Questions regarding this Invitation to Bid shall be communicated electronically through the Jackson County

Bonfire Portal via the Opportunity Q&A on the Invitation to Bid.

2.2 All questions must be received in the Bonfire Portal by 5:00 p.m., CDT on April 7, 2026.

2.3 All answers to questions will be published via Addenda/Amendment to the Invitation to Bid on the Jackson County

Bonfire Portal. Bonfire will only notify the Respondent(s) of questions answered and addendums issued if they have obtained this Invitation to Bid through Bonfire.

2.4 Respondents and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must follow this procedure. Bidders or their agents may not contact any other County staff regarding matters covered by this Invitation to Bid during the solicitation and evaluation process. Inappropriate contact is grounds for REJECTION of the Bidder’s submission.

3.0 BIDDING REQUIREMENTS

3.1 All work performed under this Contract shall be performed in the Greater Kansas City Metropolitan Area which is defined by the eight (8) County area of:

Cass County, MO Clay County, MO

Jackson County, MO Lafayette County, MO

Platte County, MO Ray County, MO

Johnson County, KS Wyandotte County, KS

The Greater Kansas City Metropolitan area is defined by the eight (8) County area. If the Respondent is not located in the Greater Kansas City Metropolitan Area, documentation on company letterhead MUST BE submitted with your bid response detailing how your company would perform the work detailed herein.

***CONTINUED ON NEXT PAGE***

https://jacksongov.bonfirehub.com/

3.2 MBE/WBE/VBE Goals: Compliance with Chapter 6 of the Jackson County Code for Minority, Women and

VETERAN Business Utilization may be required on this Invitation to Bid. The MBE/WBE/VBE Participation Affidavit (Attachment C) must be filled out and returned with your response. If the MBE/WBE/VBE Participation Affidavit has goals assigned, the Recommended Awardee(s) will be required to submit a List of Intended Subcontractors (LIS) to the Compliance Review Office for approval before the final award.

3.3 Compliance with Responsible Bidder’s Ordinance: Compliance with Jackson County, Missouri Ordinance No 5825 for Responsible Bidders may be required for this bid. The Responsible Bidders Affidavit (see Attachment A)

3.4 Document Submittal: All documents listed herein the Required Submittal (Section 8.0) shall be submitted individually per the required document. Please do not submit bulk PDF documents of all the required documents for each individually required document.

3.5 If bid documents are obtained by the Respondent from a source other than Bonfire, it will be the Respondent’s responsibility to verify all pertinent information (i.e. Response deadline, question deadline, Intent to Bid deadline, Addendums) in the Bonfire Portal.

4.0 AWARD REQUIREMENTS

4.1 Certificate of Insurance: The Successful Contractor will be required to submit to the Purchasing Department a

Certificate of Insurance meeting or exceeding the positions of Item 15 “General Conditions” and Exhibit A included herein within ten (10) business days after receiving Notification of Award. The Certificate of Insurance must be received by the County prior to the commencement of any work on this contract.

4.2 Exempt Entity: Jackson County, Missouri is an exempt entity under Section 144.062 Revised Statutes of Missouri.

Upon the request of the Successful Respondent, Jackson County will issue a project specific Missouri State Sales Tax Exemption Certificate to the Successful Respondent and their named subcontractors to be utilized during the performance of this Contract. The certificate must be requested prior to the purchase of any goods, supplies, materials and/or equipment. Under no circumstances will this certificate be backdated to cover goods, supplies, materials, or equipment already purchased.

4.3 W-9 Form: The Successful Contractor must provide a complete IRS W-9 Form for this Contract.

4.4 Other Licenses: The Successful Respondent must provide, upon written request, evidence of current required

Federal, State, and Local Occupational Licenses.

4.5 Dedicated email addresses: All Purchase Orders, Award Letters and other information will be issued to awarded Bidders via email. It is the Bidders’ responsibility to provide two (2) updated email addresses for their company with their bid. It shall also be the responsibility of the awarded Respondents to keep the County updated on any changes to their email addresses during the term of any resulting contract.

4.6 PREVAILING HOURLY WAGE RATES: Compliance with the Prevailing Hourly Rate of Wages for Workmen may be required on this Contract pursuant to Section 290.262 RSMo 1994, the Division of Labor Standards, State of Missouri. The County’s Annual Wage Order from the State of Missouri is included as part of this Invitation to Bid.

4.6.1 The Successful Contractor may request increases in Hourly Wage Rates quoted during the Term of the

Contract only when the increase is equal to or less than the increase in the State of Missouri’s Prevailing Hourly Rate of Wages for Workmen in that occupational title category. However, hourly rate increases will take effect only when the Successful Contractor has provided evidence in writing is such increases to the reasonable satisfaction of the Purchasing Supervisor and the Purchasing Department has indicated approval of such increase in writing.

4.6.2 PREVAILING WAGE RATES: Wage rates will only be utilized if a projected repair exceeds $75,000.

4.7 EXPERIENCE: The Successful Contractor must have a minimum of five (5) years’ experience in the work described in the specifications and list references showing contracts held by your company, providing the same services for other municipalities. References and years’ experience per Attachment 2. NOTE: Do not list Jackson County, Missouri as a reference here.

5.0 SPECIFICATIONS

5.1 Description of Work: The work described herein shall consist of cleaning and sealing concrete surfaces, including but not limited to:

5.1.1 Bridge Decks

5.1.2 Concrete flatwork around County owned property and buildings

5.1.3 Other designated concrete surfaces as assigned

The specific areas to be cleaned and sealed shall be identified and mutually agreed upon by Jackson County, Missouri and the Successful Respondent prior to mobilization.

5.2 The Successful Bidder shall be responsible for providing, maintaining, and transporting all necessary and customary equipment, tools and fuels needed to fulfill the Contract. In no event shall the County be responsible for any damage to any of the Successful Bidder’s equipment or clothing, lost, damaged, destroyed or stolen.

5.3 Prior to commencing any work, the Successful Bidder may be required to provide a work order cost estimate. The estimate shall be reviewed and approved by the Department. The estimated may be Oral or Written at the County’s discretion.

5.4 The Successful Bidder shall thoroughly complete each task in a professional, work-like manner, and shall use quality equipment and materials that comply with all current regulations, manufacturers’ recommendations and industry’s best practices.

5.5 Scheduling and Coordination: The Successful Respondent will arrange the timing and schedule of work to ensure it is performed at the most appropriate and efficient time to accomplish the work. The Successful Bidder shall not commence any work until they have notified the County Department of their arrival.

5.5.1 All scheduling must be coordinated with the Road & Bridge Division of Public Works Representative overseeing the project.

5.5.2 When work occurs on bridges, traffic control will be provided by the Road & Bridge Division of Public Works, and the successful Respondent must coordinate timing with them.

5.5.3 The Successful Bidder shall conduct their work in a timely manner that will eliminate hazards to people and property in the area. Areas under construction shall be marked with temporary barricades, ribbon or other methods necessary to provide safety warnings to the public.

5.6 The Successful Respondent shall mobilize on the site with water and power for the equipment,

5.7 The Successful Respondent shall provide manpower to accomplish the cleaning of the concrete.

5.8 Cleaning shall be performed in accordance with the manufacturer’s sealer instructions for the sealer product. The area cleaned and sealed shall be agreed upon between parties before the work is to begin.

5.9 Restore any disturbed areas to their original condition upon completion.

5.10 Sealer material shall be Aquanil100 Plus (or approved equal) and the equal shall be 100% silane and have approximately the same coverage (300 sf per gal). Requests for an approved equal should be made prior to the beginning of the project.

5.11 Mobile Power Wash Cleaning: The work will consist of:

5.11.1 Mobilizing at an agreed upon site to wash vehicles and equipment. The Successful Respondent shall supply power, equipment and water unless otherwise arranged.

5.11.2 Conduct washing operations in a manner that protects County property and complies with environmental regulations, including proper wastewater handling.

5.12 Performance Standards:

5.12.1 All work shall be performed in a professional manner consistent with industry standards

5.12.2 Any work deemed unsatisfactory by the County shall be corrected at no additional cost

5.12.3 Damage caused by the successful Respondents operations shall be repaired or replaced at the Respondents expense.

5.12.4 Work areas shall be kept clean and orderly throughout the dura

6.0 EVALUATION PROCESS

6.1 All bids that are responsive to the General Conditions, Specifications, and other provisions of this Invitation to Bid will be evaluated.

6.2 An Evaluation Committee made up of Jackson County, Missouri Personnel will evaluate bids and make recommendations.

6.3 Jackson County, Missouri shall be the sole judge of the bids submitted, and its decisions shall be final.

7.0 ATTACHMENTS

7.1 Attachment A – Purchasing Forms to be downloaded, filled out and submitted with bid:

7.1.1 Affidavit

7.1.2 Certificate of Compliance Instructions

7.1.3 Statement of Contractor’s Qualifications

7.1.4 Acknowledgment of Receipt of Addenda

7.1.5 Attachment 1 – Bidder’s Quotation Sheet

7.1.6 Exhibit F – Exceptions

7.1.7 Responsible Bidders Affidavit

7.1.8 M/W/VBE Participation Affidavit

7.2 Attachment B – General Purchasing Information to be downloaded and ready prior to submitting your bid:

7.2.1 General Terms and Conditions

7.2.2 Exhibit A – Insurance

8.0 REQUIRED SUBMITTALS

8.1 The following information and/or forms MUST be submitted with your response to this Invitation to Bid:

8.1.1 Affidavit

8.1.2 Copy of Certificate of Compliance (or Application Confirmation page)

8.1.3 Statement of Contractor’s Qualifications

8.1.4 Acknowledgement of Receipt of Addenda

8.1.5 Greater Kansas City Metropolitan Area Information Memo, if applicable

8.1.6 Attachment 1 – Bidder’s Quotation Sheet

8.1.7 Exhibit F – Bidder’s Exceptions

8.1.8 Two (2) Dedicated Email Addresses

8.1.9 Responsible Bidders Affidavit

8.1.10 M/W/VBE Participation Affidavit

8.2 Failure to include any of the items listed in this Section may result in the REJECTION of your submitted bid.