3-25DER-01 Addendum 1.pdf

August 27, 2025

TO: All Prospective Bidders

RE: Kishacoquillas Park – Miniature Golf Addendum No. 1 Project No. 25DER-01

Dear Bidder:

The following Addendum No. 1 is hereby made to the Contract Documents for the above referenced project.

Addendum No. 1

The following clarifications/revisions shall be made to the contract documents.

A. Refer to Specification, Section 02230, 3.2, Site Clearing, A.1. for depth of removal of stumps and obstructions.

Clarification: Tree stumps and root masses and other natural or manmade obstructions shall be removed to at least 18 inches below existing or finish grade whichever is lower. This removal requirement applies to the entire project area.

B. Clarification: Derry Township (Owner) will provide the fill material for the project grading. The fill material will meet the specifications listed on the attached Fill Material Specification provided by Harris Miniature Golf. Harris Miniature Golf has measured that 1,030 cubic yards of fill material is required. Derry Township will provide the 1,030 cubic yards fill material and stockpile it in the area shown on Sheet S6.

C. Question: Will compaction testing be required, and will the fill material supplied by the Owner have a Proctor test?

Clarification: Harris Miniature Golf Course was consulted, and they confirmed that a Proctor test is not required on the fill material and compaction tests are not required for the fill material placement. Fill material shall be placed in lifts (loose layers) as specified in Specification Section 02300, 3.13. In lieu of compaction testing, fill material shall be proof rolled for visual observation by the landscape architect of any soil displacement using a 7+ ton single-drum roller.

D. Add Drawing SK-1, Topsoil, Seeding and Electric Conduit Exhibit, attached to this Addendum.

Clarification: Sk-1 illustrates area between the existing fence of the former miniature golf course and the new fence associated with the new miniature golf course which shall receive placement of

19 South Newberry Street York, Pennsylvania 17401 phone (717) 812-9959 www.ysmla.com

Dedicated to the design and planning of community spaces for public recreation ysm Landscape Architects mailto:ysm@suscom.net

All Prospective Bidders

Project No. 25DER-01 topsoil, fine graded to provide smooth transition to surrounding existing grade, seeded, and mulched.

Clarification: SK-1 illustrates location of PVC conduit for future electric wire extending from the existing block building.

E. Add: Specification Section 02920 – Fine Grading, Soil Preparation, and Seeding, attached to this Addendum.

F. Substitute: Bid Form, attached to this Addendum, shall replace the Bid Form included in the Project Manual.

Clarification: Item #15 Water Line, Yard Hydrant, and Appurtenances, #16 Lawn Seeding and Restoration, and #17 Electric Conduit have been added to the Bid Form. The PennBid Bid Table has been updated.

G. Refer to: Agreement, Article 3 Contract Time, 3.1

Revise 3.1 to read as follows:

The Work, excluding the topsoil placement, seeding, and three rail fence and gates, shall be substantially completed by November 21, 2025 and ready for final payment in accordance with Paragraph 14.07 of the General Conditions by December 19, 2025. The topsoil placement, seeding, and three rail fence and gates Work shall be substantially completed by April 17, 2026 and ready for final payment in accordance with Paragraph 14.07 of the General Conditions by May 15, 2026.

Meeting Minutes

H. The pre-bid meeting was held at 10:00 a.m. on August 26, 2025, at the site of the former miniature golf course in Kishacoquillas Park. The pre-bid meeting was attended by the following:

Chad Homan John Claar Excavating, Inc.

Kevin Eshleman SLC Excavating, LLC Kayla Hoffer Gutelius Excavating Kelly Shutes Derry Township Manager Josh Garver Derry Township Park Manager Ann Yost YSM Landscape Architects

OF RECORD:

The following are discussion items/clarifications discussed at the pre-bid meeting in addition to the clarifications/revisions noted above.

1. Bids are due Friday, September 5, 2025, prior to 2:00 p.m. via PennBid (www.pennbid.bonfirehub.com).

2. The bid award date is anticipated on September 15, 2025, at the regularly scheduled Township Board of Supervisors meeting. The bid award will be contingent upon favorable review of bid package and recommendations by project landscape architect and Township solicitor.

http://www.pennbid.bonfirehub.com/

All Prospective Bidders

Project No. 25DER-01

3. This project is subject to PA Prevailing Wage Rates. All bidders must base their bids on these rates and all contractors must adhere to Prevailing Wage laws and regulations. Wage rates are in the Project Manual.

4. Liquidated damages are not part of this contract.

5. The anticipated date for Notice of Award is September 16, 2025.

6. The anticipated date for Notice to Proceed is October 8, 2025.

7. Date of Substantial Completion is November 28, 2025 for Work excluding topsoil placement, seeding, and three rail fence and gates installation. Date of Substantial Completion for the topsoil placement, seeding, and three rail fence and gates installation is April 17, 2026.

8. Date of Final Completion and final payment is December 23, 2025 fir Work excluding topsoil placement, seeding, and three rail fence and gates installation. Date of Final Completion and final payment for topsoil placement, seeding, and three rail fence and gates installation is May 15, 2026.

9. All excavation is unclassified.

10. All erosion control devices must be in place prior to any earth disturbance. Erosion control devises shall be removed by Others.

11. Harris Miniature Golf to construct the miniature golf course following completion of rough grading and plaza construction, work anticipated to commence in early spring 2026.

12. Electrical work will be by Others.

13. The miniature golf course area of the park will be closed during the construction period.

The Owner will place signs to inform residents of the park area closure.

FILL MATERIAL SPECIFICATIONS

Fill should be granular, self-draining, and compactable. Clay, asphalt, and recycled concrete should be avoided. Examples of acceptable fill are:

SANDY LOAM

▪ Sandy Loam: a loam consisting of less than 7 percent clay, less than 50 percent silt, and between 43 and 50 percent sand

QUARRY FINES

▪ Quarry Fines: The amount produced depends upon the geology, the rock type quarried, the efficiency of the extraction and processing operation and the local market for quarried products.

Quarry fines are products that are produced as a result of the crushing operation, containing a large amount of fine material that passes the No. 200 sieve.

BANK RUN

▪ Bank Run: Bank run gravel, sometimes called bank gravel, is a type of unprocessed gravel that is typically found in riverbeds or stream banks. It is the raw material that is dug straight from the ground without any processing to remove rocks, sand, or other impurities. This means that bank run gravel contains various sizes of stones, sand, and dirt.

QUARRY DUST

▪ Quarry Dust: Quarry dust, a byproduct of the crushing process, is a concentrated material that can be used as aggregates for concrete, particularly fine aggregates. It is a type of sand that is made from granite, gneiss, or limestone. Quarry dust is commonly used as a base material for construction projects, such as roads, highways, and parking lots.

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25DER-01 / 08-25 02920-1 Fine Grading, Soil Preparation, and Seeding

SECTION 02920 - FINE GRADING, SOIL PREPARATION, AND SEEDING

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Soil preparation to include tilling, incorporation of soil supplements.

B. Obtain and place additional topsoil required to develop seedbed.

C. Preparation of seedbed D. Furnishing and application of grass seed mix on disturbed lawn areas E. Mulching of all seeded areas F. Repair of erosion areas and maintenance until seeded areas are accepted G. Maintenance of lawns

1.2 RELATED SECTIONS

A. Section 02300 – Earthwork B. Section 02900 - Planting

1.3 SUBMITTALS

A. The materials in these specifications shall be obtained from a dealer or manufacturer whose product is shown by analysis to fulfill the guarantee claimed by the producer. Samples of all materials are required by the Owner’s Representative. Upon approval of samples, delivery of materials may begin. Approved samples shall be stored on site and protected until furnishing of materials is completed.

1.4 QUALITY ASSURANCE

A. Use adequate numbers of skilled workmen who are thoroughly trained and experienced in the necessary crafts and who are familiar with the specified requirements and the method needed for proper performance of the work of this section.

B. Use equipment adequate in size, capacity, and numbers to accomplish the work of this section in a timely manner.

C. Seeding maybe performed between the following dates depending upon the seasonal weather conditions:

1. Lawn: Late Summer or early Fall, between September 1 and October 15; and where Spring seeding is necessary, seed no later than April 30, but not before the sponginess is out of the ground.

D. Packaged products shall indicate the manufacturers guaranteed analysis on each package and arrive on site as originally packaged and unopened.

E. The materials and performance of the work of this Section shall comply with the requirements of those industry standards hereinafter mentioned and the applicable provisions of PennDOT Pub. 408, except as may be amended herein.

F. Obtain adequate representative soil samples from the site, submit samples to an experienced laboratory and obtain test results and recommendations for soil nutrient amendments for permanent seeding.

G. Herbicide shall be applied by a PA registered certified herbicide spray technician.

1.5 PROJECT CONDITIONS

A. All project conditions in Section 02300 Earthwork apply.

B. Proceed with and complete seeding work as rapidly as portions of the site become available, working within the seasonal limitations for each kind of seeding work required.

C. Perform seeding after planting, fine grading and all other work affecting the ground surfaces in the work areas have been completed satisfactorily.

25DER-01 / 08-25 02920-2 Fine Grading, Soil Preparation, and Seeding

D. Cooperate with other Contractors and trades working in and adjacent to seeding location.

Examine drawings and specifications for the entire site and become familiar with the scope of other work required.

E. Provide lawn seed as specified. Substitutions not permitted, unless approved in writing by the Owner’s Representative.

F. Water shall be the responsibility of the contractor; no water is available at the site. The Contractor shall provide all hoses, sprinklers, and water equipment.

G. Do not broadcast seed when wind velocity exceeds 10 MPH.

H. Do not seed meadow/wetland area when the water is more than 2” deep or where severe flooding is likely to occur before germination.

1.6 DELIVERY, STORAGE, AND HANDLING

A. Seed and Other Package Materials: Deliver packaged materials in original, unopened containers showing weight, certified analysis, name and address of manufacturer, and indicatin of conformance with state and federal laws, as applicable.

B. Bulk Materials:

1. Do not dump or store bulk materials near structures, utilities, walkways and pavements, or on existing turf areas or plants.

2. Provide erosion-control measures to prevent erosion or displacement of bulk materials, discharge of soil-bearing water runoff, and aitborne dust reaching adjacent properties, water conveyance systems, or walkways.

PART 2 - PRODUCTS

2.1 TOPSOIL

A. Topsoil for the purposes of developing proper seedbed shall be from on-site sources as have been stockpiled during previous construction operations. If quantity of stockpiled topsoil is insufficient, provide additional topsoil as required to complete the seeding work. Additional topsoil shall be as specified in Section 02300 –Earthwork.

2.2 PULVERIZED LIMESTONE

A. Pulverized limestone shall be for agricultural use and shall contain not less than eight-five percent (85%) of calcium carbonate or calcium carbonate equivalent. Ninety-eight percent (98%) shall pass a 20-mesh sieve, 55% a 60-mesh sieve, and 40% a 100-mesh sieve. Deliver limestone in original unopened containers with identifying mark and analysis meeting specification requirements.

B. Pulverized limestone shall meet the requirements of the latest Commonwealth of Pennsylvania Specification L-36 for Group 1, Class B, Type MO.

2.3 COMMERCIAL FERTILIZER

A. Starter and basic fertilizer shall be a complete commercial fertilizer, a portion of which are derived from organic sources and shall contain in available form a minimum N-P-K as established from soil testing recommendations. Chemical analysis shall be guaranteed and clearly shown on each bag.

2.4 SEED

A. Seed shall conform to the Pennsylvania Seed Act of 1965, as amended, and regulations of the Pennsylvania Department of Agriculture, Bureau of Plant Industry.

B. The percentage of pure seed present shall represent the freedom of such agricultural seeds from inert matter and from other seeds distinguishable by their appearance. The percentage of germination shown shall be actual sprouts and shall not include "hard seeds" unless

25DER-01 / 08-25 02920-3 Fine Grading, Soil Preparation, and Seeding specifically permitted. No seed shall be accepted with a date of test of more than six months prior to the date of sowing and shall be of the most recent crop.

C. All seeds shall be furnished to the project site in mix prepared by the seed processor. The mix shall have a certification tag which shall be presented to the Owner’s Representative. Seed mixture shall be as follows.

1. Lawn Seed Mix: shall be Good Turf Mix, a blend of perennial and annual ryegrass, bluegrass, and fine fescue grass seed, as supplied by P.L. Rohrer & Bro. Inc., 2472 Old Philadelphia Pike, Lancaster, PA 17602, www.rohrerseeds.com or approved equal.

2.5 MULCH

A. Mulch shall be straw, either wheat or oat straw, reasonably free of viable seed and weed seeds well cured to less than 20% moisture content, by weight

2.6 MULCH BINDERS

A. Mulch binders shall conform to PennDOT Pub. 408, 805.2(b)1.

PART 3 - EXECUTION

3.1 SOIL PREPARATION AND FINE GRADING FOR LAWNS

A. Place topsoil and spread over the prepared subgrade to obtain the required depth and grade elevation. Cultivate and conditioned to a depth of 4 to 6 inches with lime added at the rate determined by soil testing. Final compacted thickness of topsoil not less than 4 inches.

Exercise extreme care to prevent damage to items of construction. All work shall be done by hand immediately adjacent to these installations.

B. Do not place topsoil when the subgrade is frozen, excessively wet, or extremely dry, do not handle topsoil when frozen or excessively wet.

C. Broadcast and work into a four-to-six inch (4-6”) depth, fifty pounds (50 lbs.) of ground limestone per one thousand square feet of all areas of the site to be seeded.

D. Immediately after cultivating, uniformly spread the basic fertilizer and work in deeply (four to six inches), at the rate determined by soil testing. The areas shall then be carefully dragged and brought to an even, smooth grade, ready for seeding.

E. Remove stones one-inch (1") or larger in any dimension, vegetation, or debris brought to the surface during these operations from the site. The final grade shall be even, smooth and free of lumps or water-collecting pockets.

F. Apply starter fertilizer immediately before seeding by broadcasting and raking into a depth of one-inch (1") at the rate determined by soil testing.

G. Provide smooth finish grades with uniform flow without depressions or arises, with gradual and uniform transition at slopes and embankments. Maximum allowable tolerance in finish grades shall be not more than one inch (1") in ten feet (10') or three inches (3") in one hundred feet (100') when measured.

H. Place topsoil adjacent to all paved surfaces to meet finish grade of pavement and provide a smooth transition to surrounding finish grade.

3.2 SEEDING OF GRASS FOR LAWNS

A. The prepared areas shall then be seeded with the specified seed by means of a mechanical hopper type seeder at the following rate recommended by seed supplier

B. The seed shall be sown evenly in two directions, with 1/2 of the seed being shown in a direction at right angles to the other half. Seeding shall be done on a day when there is no wind.

C. After sowing the seed, the area shall be lightly raked to cover seed to an average depth of one-fourth inch (1/4") and rolled with a 200-pound roller. The completed areas shall present a http://www.rohrerseeds.com/

25DER-01 / 08-25 02920-4 Fine Grading, Soil Preparation, and Seeding smooth and finished appearance. The seeding and compacting of the large areas may be accomplished by the use of a "Gill Seeder" or other mechanical seeder.

3.3 MULCHING FOR LAWNS

A. Mulch shall be placed over lawn areas within forty-eight (48) hours after raking and seeding or planting has been performed. Salt hay or other saline marsh grasses are not acceptable. The material shall be applied at an average minimum depth of two inches (2") loose measurement.

Care shall be taken when placing the mulch so as not to disturb the seeded surfaces. The mulch shall be secured by one of the following methods, acceptable to the Owner’s Representative.

1. Emulsified asphalt may be utilized to secure mulch. Emulsion shall conform to requirements of AASHTO Grade RS-1 or Pennsylvania Department of Transportation Bulletin No. 25 for Class E-1 or E-6. Emulsion shall be homogeneous and shall be miscible with water. It shall contain no solvents or other dilative agents toxic to plant life and not more than 0.75 percent of saponifiable acids. Apply uniformly at the rate of twenty-eight

(28) gallons per one thousand square yards (1,000 sy).

2. Terra Tack II may be used to secure mulch. Terra Tack II is produced by Grass Growers of Plainfield, New Jersey, and shall be applied by a hydroseeder as an overspray to straw mulch. Terra Tack II shall be mixed as per the manufacturer's instructions and shall be applied at the rate of forty-five pounds (45 lbs.) of Terra Tack II (Parts A & B), seven hundred fifty (750) gallons of water and one hundred fifty pounds (150 lbs.) of wood cellulose fiber per acre. Terra Tack II in the previous mix is an overspray to straw only and is not meant as a mulch in itself.

B. During the life of the Contract, properly care for all areas and mulches, performing such mulching as necessary to provide protection for established growth on the treated areas.

3.4 MAINTENANCE OF LAWN SEEDED AREAS

A. Maintenance includes watering, weeding, two initial mowings, cleanup, edging, and repair of washouts or gullies.

B. All areas and spots that do not show a prompt catch of grass within 24 days shall be re-seeded, and this operation repeated until a complete coverage is obtained.

C. Water seeded areas as necessary to promote healthy growth of lawn.

D. When the lawn surface has become gullied or otherwise damaged following seeding within the maintenance period, the affected area shall be repaired at the expense of the Contractor to re-establish the condition and grade of the lawn. Repaired areas shall be reseeded as specified above.

E. The Contractor shall be responsible for the proper maintenance of the seeded areas until the work under the entire contract or designated portions thereof have developed a satisfactory growth and the lawn areas have been mowed two (2) time and clippings removed.

F. In the case of seeded areas adjacent to pedestrian or vehicular ways, it shall be the responsibility of the Contractor to barricade or fence to repel traffic from seeded areas until the maintenance mowing is completed.

END OF SECTION

BF/1-1

BID FORM

Contract No. 1 - Site Improvement Contract

Project Identification: Kishacoquillas Park – Miniature Golf

YSM Project No.: 25DER-01

Name of Bidder:

Date:

This Bid is submitted to: Derry Township 73 Reserve Lane Lewistown, PA 17044

1. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with

Owner in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Bid price and within the Bid Times indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents.

2. Bidder accepts all of the terms and conditions of the Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. Bidder will sign and deliver the required number of counterparts of the Agreement with the Bonds and other documents required by the Bidding Requirements within 15 days after the date of Owner's Notice of Award.

3. In submitting this Bid, Bidder represents, as more fully set forth in the Agreement, that:

a. Bidder has examined and carefully studied the Bidding Documents and the following Addenda receipt of all which is hereby acknowledged:

b. Bidder has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance and furnishing of the Work.

c. Bidder is familiar with and is satisfied as to all federal, state and local laws and regulations that may affect cost, progress, performance and furnishing of the Work.

d. Bidder is aware of the general nature of the Work to be performed by Owner and others at the site that relates to work for which this Bid is submitted as indicated in the Contract Documents.

e. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents and all additional examinations, investigations, explorations, tests, studies and data with the Contract Documents.

f. Bidder has given Landscape Architect written notice of all conflicts, errors, ambiguities or discrepancies that Bidder has discovered in the Contract Documents and the written resolution thereof by Landscape Architect is acceptable to Bidder, and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted.

g . This Bid is genuine and not made in the interest of or on the behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited

BF/1-2

any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any person, firm or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner.

h. Bid is based on Pennsylvania Prevailing Wage rates as issued for this project.

i. Bidder understands that unit prices are included for adjustment of the contract amount in the event the Owner directs additional work not shown on the Drawings and no adjustment will be made for actual quantities completed in performing the work shown on the plans.

4. Bidder will complete the Work as described on Drawings, sheets S-1 through S-6 and Specifications contained herein for the following price(s):

Contract No. 1 - Site Improvement Contract

Item Quantity Unit Unit Price Total Price

1 Mobilization/Demobilization 1 LS

2 Bond and Insurance 1 LS

3 E & S Control Measures 1 LS

4 Site Preparation/Demolition 1 LS

5 Site Grading 1 LS

6 Bituminous Pavement Sawcut and Patching 1 LS

7 Concrete Pavement 1,460 SF

8 Concrete Curb Edging at Planting Island 60 LF

9 4’ Benches – Installation Only 5 EA

10 Game Table – 4 Seats 1 EA

11 Game Table – 3 Seats 1 EA

12 Three Rail Fence 605 LF

13 Three Rail Fence – Single Gates 2 EA

14 Three Rail Fence – Double Gate 1 EA

15 Water Line, Yard Hydrant, and Appurtenances 1 LS

16 Lawn Seeding and Restoration 1 LS

17 Electric Conduit 1 LS

TOTAL BASE BID (Sum of Total Price, Items 1-17) __________________________________ (figures)

Dollars and Cents (written)

The stated amount constitutes the Base Bid and includes all fees, insurances, and bonds required to execute the work.

The Owner may, in its sole discretion, increase or decrease the Site Improvement and Building Contract, through application of the unit price and alternates.

BF/1-3

5. Bidder agrees that the Work will be substantially complete and ready for Final Payment in accordance with Paragraph 14.13 of the General Conditions, on or before the dates or within the number of calendar days indicated in the Agreement.

6. The following documents are attached to and made a condition of this Bid:

a. Required Bid Security in the form of .

b. A tabulation of subcontractors, suppliers and other persons and organizations required to be identified in this Bid.

7. Phone Number and Address for Receipt of Official Communications

Contact Name:

Address:

Phone Number: Email:

8. The terms used in this Bid which are defined in the General Conditions or Instructions will have the meanings assigned to them in the General Conditions or Instructions.

SUBMITTED on , 2025.