3-2026-100100-1027-School Nutrition Large Equipment Bid-signed.pdf

SOLICITATION NO. IFB-2026-100100-1027-School Nutrition Large Equipment Bid

INVITAITON FOR BIDS

FOR

School Nutrition Large Equipment Bid

Opening: October 27, 2025, at 11:00 am

Closing: December 05, 2025, at 11:00 am

This cover sheet must be signed and submitted to be considered for award. Required addenda are defined within this document; additional requests may be communicated via Henry County Schools’ solicitation portal powered by Bonfire. It is the responsibility of each Offeror to ensure it reviews and submits all applicable addenda with their solicitation. Offerors should not expect to be individually notified.

Company name:

Date:

Mailing Address:

Phone:

City:

Fax:

State: Zip:

SSN or Federal Tax ID:

Email:

Title of Authorized Representative:

Printed Name:

Authorized Signature:

SECTION I - INVITAITON TO BID OVERVIEW

A. PURPOSE

Henry County Schools is requesting competitive bids from responsive and responsible offerors to provide foodservice large equipment items for the School Nutrition Department for Henry County Schools.

B. INFORMATION TO OFFERORS

1. IFB TIMETABLE

For general informational purposes, dates below are prospective and may be subject to change.

Any such change will be publicly communicated via the Henry County Schools website and Bonfire and shall be made at least 48 hours prior to the event begins.

Event Timing Release of IFB 10/27/2025 at 11:00 a.m. EST

Deadline for Questions 11/05/2025 at 3:00 p.m. EST

Responses to Questions Posted 11/07/2025 at 3:00p.m. EST

IFB Submission Deadline 12/05/2025 at 11:00 a.m. EST

Evaluation 12/09/2025

Board Approval 1/12/2026

2. BID SUBMISSION

All offerors that desire to respond to this solicitation must register on Bonfire – Henry County Schools’ eSource portal provider. Offerors can access the electronic platform by accessing the direct link for this IFB or by visiting the Henry County Schools Purchasing website as follows:

● HENRY COUNTY SCHOOLS portal link: https://henryk12.bonfirehub.com/portal/

● Henry County Schools Solicitations page:

https://schoolwires.henry.k12.ga.us/Page/128846

Once a potential offeror reaches the Henry County Schools portal hosted by Bonfire, the offeror can register for free by clicking on “Create your free Bonfire account” on the ‘Log In’ tab, or using the ‘Log In’ button in the top right-hand corner of the portal, then clicking on “Create your free Bonfire account”. Once registered, offerors can use this portal to view open projects and details and create a submission for a specific project. Informational addenda have been included on the Bonfire Registration process and contact details for technical support. Henry County Schools utilizes but is not responsible for the operational capabilities of the Bonfire platform. It is the offeror’s responsibility to contact Bonfire for all support needs. Offerors are encouraged to start submissions in advance of the deadline to gain familiarity with the platform and limit risk of technical complications in the offeror’s submittal.

Potential offerors are encouraged to use commonly accepted software Departments to create electronic files. If Henry County Schools is unable to open an electronic file due to a virus or because the file has become corrupted, the offeror’s response may be considered incomplete and disqualified from further consideration.

https://henryk12.bonfirehub.com/portal/ https://schoolwires.henry.k12.ga.us/Page/128846

Henry County Schools has the capability of viewing documents submitted in the following format:

Microsoft Word or WordPad, Microsoft Excel, portable document format file (PDF), and plain text files with the file extension noted in parentheses (.txt). Unless the IFB specifically requests the use of another type of software or file format than those listed above, please contact the Issuing Party identified below prior to utilizing another type of software and/or file format. In the event Henry County Schools is unable to open an electronic file because we do not have ready access to the software utilized by the offeror, the offeror’s response may be considered incomplete and disqualified from further consideration.

a) IFB SUBMISSION CHECKLIST

The following components constitute a complete bid submission:

Requested Information

Category Required Document

Cover Sheet Signed IFB Cover Sheet Licensing Affirmative response and evidence of appropriate licensure

Insurance Affirmative response and evidence of appropriate insurance Scored Bid Pricing Sheet

Required Addenda A – Signed “Execution of Bid”

Required Addenda B – Completed “Offeror Information” Form

Required Addenda C – Offeror Reference and Experience form

Required Addenda D – Signed “Certificate of Non-Collusion”

Required Addenda E– Signed “Certificate of Non-Discrimination”

Required Addenda H– Signed “Addenda Acknowledgement”

Required Addenda I – Signed “Offeror’s Modification Form”

Required Addenda K – Immigration and Security Form (notarized)

Required Addenda L – Immigration Lobbying certification and disclosure

Required Addenda M – Signed “Debarment, Suspension, and Other Ineligible Form

Required Addenda N– Civil Rights Assurance Statement

Required Addenda Pricing Form

b) SUBMITTING QUESTIONS

All questions concerning this IFB must be submitted in writing via the electronic platform’s message feature for “Opportunity Q&A”. No questions other than written will be accepted.

No response other than written will be binding upon Henry County Schools. All offerors must submit questions by the deadline identified in the IFB TIMETABLE above for submitting questions. Offerors are advised that Henry County Schools may or may not respond to late questions. All questions will be answered and posted as an addendum for all potential offerors to view.

c) AUTHORIZED PARTY

The table on the cover sheet to this IFB shall be completed and signed by the offeror. The coversheet to the submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the submitting firm.

d) NOTICE OF GEORGIA OPEN RECORDS ACT

By submitting a bid, each offeror expressly acknowledges and agrees that Henry County Schools is obligated to timely comply with requests for information pursuant to state and federal laws and regulation, including the Georgia Open Records Act ('"GORA"), O.C.G.A.

§ 50-18-70 et seq. Henry County Schools will comply with GORA at its discretion and is not required to notify any offeror prior to compliance. Each offeror also agrees to comply with GORA and to make records subject to GORA, as determined by the Henry County Schools, available for inspection as required by law, unless otherwise exempt under other provisions of the GORA.

Further, if any offeror intends to reserve any record or information as confidential, trade secret, proprietary, or otherwise permissibly exempted under GORA or public record production, the offeror agrees that any such record will be labeled “PROPRIETARY TRADE SECRET” conspicuously on the records submitted in the platform; and it shall be the offeror’s sole obligation to notify Henry County Schools of asserting such exemption. A “public copy” of the offer – including any appropriate redaction or modification to preserve the offeror’s asserted confidential, trade secret, and/or proprietary information – shall be uploaded within the bonfire portal under “open records” and addressed to the attention of the issuing party of this solicitation. Henry County Schools must receive the public copy with the bid submission outlined within this IFB. It shall be Henry County Schools’ intention to supply this “public copy” in response to public records requests including any such request made under GORA.

3. ISSUING PARTY DETAILS

The Procurement Officer is Lynn Lewis, Purchasing Supervisor for Henry County Schools. Any question which arises must be submitted via the electronic portal prior to the DEADLINE FOR QUESTIONS due date outlined above.

4. USDA REQUIREMENTS

1. Debarment and Suspension: Confirmation that a vendor is neither debarred, suspended, or deemed ineligible. See Addendum M For more information please see:

•2 CFR 200.213, and 2 CFR Appendix II to Part 200, Section (H) •Refer to Attachment H in the State of Georgia Procurement Manual

2. Civil Rights Assurance. See Addendum N

For more information please see:

•FNS-113-1

•Refer to Attachment J in the State of Georgia Procurement Manual

3. Byrd Anti-Lobbying Amendment: Contractors that apply or bid for an award of $100,000 or more must file the required certification. See Addendum L For more information please see:

• 2 CFR Appendix II to Part 200, Section (I), and 31 U.S.C. 1352

• Refer to Attachment I in the State of Georgia Procurement Manual

4. Contract Work Hours/Safety Standards Act: all contracts in excess of $100,000 and in cases where the Department’s School Nutrition funds will be paying the contractor and/or its workers for overtime.

• 2 CFR Appendix II to Part 200, Section (E).

5. Rights to Inventions Made Under a Contract or Agreement: all contracts in excess of $100,000 and if experimental, developmental, or research is performed under a “funding agreement.”

• 2 CFR Appendix II to Part 200, Section (F).

5. ADDITIONAL INFORMATION/ADDENDA

Henry County Schools will issue responses to submitted questions, inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for bid submission. Offerors should not rely on any representations, statements or explanations other than those made in this IFB (which shall include any addendum). Where there appears to be a conflict between the IFB and any addendum issued, the last addendum issued will prevail.

Offerors must acknowledge any issued addenda defined within the electronic platform. Bids which fail to acknowledge the offeror’s receipt of any addendum may result in the rejection of the offer or result in the disqualification of the prospective offeror’s submittal.

6. LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered.

7. REJECTION OF BIDS

Henry County Schools may reject any and all bid(s) and reserves the right to waive any irregularities or informalities in any bid or in the submittal procedure.

8. MINIMUM IFB ACCEPTANCE PERIOD

Bids shall be valid and may not be withdrawn for a period of 60 days from the deadline for submission of bids.

9. NON-COLLUSION AFFIDAVIT

By submitting a bid, the offeror represents and warrants that such bid is genuine and its own work, not a sham, is and was not created or submitted as result of collusion or made in the interest or on behalf of any person not therein named, and that the offeror has not directly or indirectly induced or solicited any other offeror to put in a sham bid, or any other person, firm or corporation to refrain from submitting and that the offeror has not in any manner sought by collusion to secure to that offeror any advantage over any other offeror. A binding signature will be required at the end of the paragraph on Addendum D.

10. COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of the IFB to Henry County Schools or any work performed in connection therewith is the responsibility of the offeror(s).

11. IFB OPENING

Submitted bids will not be opened or read aloud publicly per Henry County Schools. All offerors will be notified of solicitation results through the electronic platform.

C. GENERAL PROCUREMENT INSTRUCTIONS

1. Henry County Schools is governed by the Henry County Board of Education and is a recognized governmental entity. The Henry County Schools Purchasing Policy (Board Policy DJE) can be accessed from the Henry County Schools website and is incorporated into this solicitation by reference. By participating in this solicitation, an offeror agrees to be bound by the Henry County Schools Purchasing Policy on any issue or action related to this solicitation or subsequent contract resulting from this solicitation.

2. Henry County Schools must receive all bids no later than the date and time listed in this IFB and detailed on the electronic platform. Each bid must be signed and dated by an official authorized to bind the firm.

3. Bids must be submitted in the templates and/or format prescribed in the electronic platform.

Bids will be evaluated according to completeness, and price. The award of a contract to one offeror does not mean other bids lacked merit, rather all factors considered, the selected bid(s) was deemed to be in the best interest of Henry County Schools.

4. Offerors are cautioned that this is an Invitation to Bid not a request to contract, and Henry

County Schools reserves the unqualified right to reject any and all offers when such rejection is deemed to be in the best interest of Henry County Schools.

5. Elaborate bids in the form of brochures or other presentations beyond that which is necessary to present a complete and effective bid are not desired.

6. Failure to include any required information may cause rejection or disqualification of the bid.

SECTION II – GENERAL CONDITIONS

A. PURPOSE

Henry County Schools is requesting competitive bids from responsive and responsible offerors to provide foodservice equipment items for the School Nutrition Department for Henry County Schools.

B. CONTRACT TERM

1. PARTIES

Contract will be between Henry County Board of Education (HCBOE) and Awardee. See Addendum J for Sample Copy of HENRY COUNTY SCHOOLS Offeror Agreement. The purchase of foodservice equipment detailed in this solicitation shall be based on the pricing provided within this solicitation at the time the items are required by the School Nutrition Department.

2. INITIAL TERM

Services will begin no later than January 15, 2026.

3. TERMINATION

a. Termination for Cause and Convenience

For more information please see: Henry County Schools Vendor Agreement in the public files with the solicitation portal.

For more information please see:

•2 CFR Appendix II to Part 200, Section (B).

4. FUNDING OUT CLAUSE

a. It is necessary that fiscal funding‐out provisions be included in all contracts in which the terms are for periods longer than one year. Therefore, the following funding‐out provisions are an integral part of this IFB and must be agreed to by all Offerors. The District may, during the contract period, terminate or discontinue the purchase of goods, services or systems covered in this IFB at the end of the District’s then current fiscal year and upon 30 days prior written notice to the contracted Offeror. Such prior written notice will state:

i. That the lack of appropriated funds is the reason for termination, and

ii. Agreement not to replace the items or services being terminated with items or services with functions similar to those performed by the items or services covered in this IFB from another Offeror in the succeeding funding period.

b. The complete statement “This written notification will thereafter release the District of all further obligations in any way related to such goods, services or systems covered herein.”

must be included as part of any agreement with the District. No agreement will be considered that does not include this provision for “funding out”.

5. Equal Employment Opportunity all contracts in excess of $10,000.

•2 CFR Appendix II to Part 200, Section (C) in State of Georgia Procurement Manual.

6. Procurement of Recovered Materials

All contracts where the purchase price of items designated by the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 exceeds $10,000 or the value of the quantity procured during the prior fiscal year exceeded $10,000.

•2 CFR 200.322 and 2 CFR Appendix II to Part 200, Section (J) in State of Georgia Procurement Manual.

7. Clean Air/Water Statement:

Compliance with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)) Clean Air and Water Certification. Contractor certifies that none of the facilities it uses to produce goods provided under the contract are on the Environmental Protection Authority (EPA) List of Violating Facilities. Contractor will immediately notify the School Nutrition Department of the receipt of any communication indicating that any of contractor’s facilities are under consideration to be listed on the EPA List of Violating Facilities.

8. Minority and Female Business Enterprises:

It is the intent of the Henry County School Nutrition Department to assure that Minority Business Enterprises (MBE), Female Business Enterprises and labor surplus area firms have an equal opportunity to participate in contracting requirements.

9. Record Retention and Access Clause:

The contractor shall maintain books, records and documents in accordance with generally accepted accounting principles and procedures and which sufficiently and properly document and calculate all charges billed to the Henry County Board of Education, School Nutrition Department throughout the term of the contract for a period of at least five (5) years following the date of final payment or completion of any required audit, whichever is later. Records to be maintained include both financial records and service records.

The contractor shall permit the Auditor of the State of Georgia or any authorized representative of the School Nutrition Department, and where federal funds are involved, the Comptroller General of the United States, or any other authorized representative of the United States government, to access and examine, audit, excerpt and transcribe any directly pertinent books, documents, papers, electronic or optically stored and created records or other records of the contractor relating to orders, invoices or payments or any other documentation or materials pertaining to the contract, wherever such records may be located during normal business hours. The contractor shall not impose a charge for audit or examination of the contractor’s books and records. If an audit discloses incorrect billings or improprieties, the State and/or the Henry County Board of Education School Nutrition Department reserve the right to charge the contractor for the cost of the audit and appropriate reimbursement. Evidence of criminal conduct will be turned over to the proper authorities.

10. Equal Employment Opportunity Compliance Statement:

In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability.

To file a complaint of discrimination, write USDA, Director, Office of Adjudication, and 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call toll free (866) 632-9992.

(Voice) Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish). This institution is an equal opportunity provider.

11. Energy Policy and Conservation Act Statement:

Compliance with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Public Law 94-163, 89 Stat.871).

12. Non-Discrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA Departments are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any Department or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for Department information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, Department information may be made available in languages other than English. To file a department complaint of discrimination, complete the USDA Department Discrimination Complaint form (ad-3027) found online http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632- 9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: Department.intake@usda.gov. This institution is an equal opportunity provider.

13. Civil Rights

The Department applicant hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.), Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794), the Age Discrimination Act of 1975 (42 U.S.C. § 6101 et seq.); all provisions required by the implementing regulations of the Department of Agriculture; Department of Justice Enforcement Guidelines, 28 CFR Part 50.3 and 42; and FNS directives and guidelines, to the effect that, no person shall, on the grounds of race, color, national origin, sex, age, or disability, be excluded from participation in, be denied benefits of, or otherwise be subject to discrimination under any Department or activity for which the Department applicant receives Federal financial assistance from FNS; and hereby gives assurance that it will immediately take measures necessary to effectuate this agreement.

14. Lobbying Certification

Per 2 CFR 200 Appendix II Section I – A Lobbying Certification and Disclosure must be completed for all IFBs $100,000 and over. No federal appropriated funds can be paid or will be paid on or on the behalf of the person who signs the certificate, to any person for influencing or attempting to influence an officer or employee or any agency, a member of congress, an office or employee of congress, or an employee of a member of congress in connection with awarding of a federal http://www.ascr.usda.gov/complaint_filing_cust.html contract, the making of a federal grant, the making of a federal loan, the entering into a cooperative agreement, and the extension continuation, renewal amendment, or modification of a federal contract, grant, loan, or cooperative agreement.

If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of congress, an office or employee of the person who signed the lobbying certification shall complete and submit a Standard Form LLL, Disclosure Form to Report Lobbying, in accordance with the instructions.

The person signing the certification shall require that the language of this certification be included in the award documents for all covered sub awards exceeding $100,000 in federal funds at all appropriate tiers and that all sub recipients shall certify and disclose accordingly.

C. PAYMENTS AND PRICING

i. Payment for any work from this contract shall be made upon receipt, inspection, and acceptance of completed work and receipt of proper itemized invoices.

ii. All invoices must be itemized and submitted in a consolidated manner to Henry County Schools within 30 business days of purchase and/or services rendered for the entirety of the agreement unless otherwise agreed upon by the District.

iii. Invoices shall be submitted to School Nutrition Department located at 33 N. Zack Hinton

Pkwy, McDonough, GA 30253.

iv. The District will not pay any penalties for late payment of invoices.

v. The District is exempt from State sales tax. All federal and state taxes and fees that can be eliminated in sales to public school systems in the State of Georgia should not be included in the proposed price.

vi. Proposed prices shall include all charges to complete the work as specified. All deliveries are

Free on Board (FOB) Designation with the District assuming Henry County Schools ship and liability when the project is complete at each specified site. All product warranties shall begin upon delivery to each specified site.

D. OFFEROR QUALIFICATIONS

1. LICENSING

All offerors for this IFB must be properly licensed under the laws of the State of Georgia and Henry County, and in good standing before submitting any offer and before commencing any work.

2. INSURANCE

a. The offeror shall be responsible from the beginning of this Bid for all injury or damage of any kind resulting from the work to persons or property, regardless of who may be the owner of the property. In addition to the liability imposed upon the offeror on account of bodily injury (including death), or property damage suffered through the offeror’s negligence, which, liability is not impaired or otherwise affected hereby, the offeror assumes the obligation to save the Henry County Schools harmless and to indemnify and defend the Henry County Schools from every claim, liability, expense, or payment arising out of or through injury (including death) to any person or persons or damage to property (regardless of who may be the owner of the property) of any place in which work is located arising out of or suffered through any act or omission of the offeror or anyone either: (i.)

directly or indirectly employed by or; (ii.) under the supervision of any contractor in the prosecution of the work included in this Bid.

b. The offeror agrees to comply with the provisions of the Workers’ Compensation laws of the State of Georgia. The offeror agrees that, prior to the beginning of any work by the offeror; the offeror shall furnish to Henry County Schools a Certificate from the insurance company showing issuance of Workmen’s Compensation coverage for the State of Georgia or a Certificate showing proof of the ability to pay compensation directly. Offerors are required to submit proof of a current insurance certificate via Henry County Schools’ electronic sourcing platform under “Requested Information”.

c. The offeror shall obtain and maintain, at their expense, insurances with minimum limits as shown below and shall protect the offeror and Henry County Schools for any claims for property damage or bodily injury, including death, which may arise out of operations under this solicitation. The offeror shall furnish the Henry County Schools certificates, policies, and cancellation endorsements as shown below:

d. Offerors General Liability Insurance-taken out in the name of the offeror.

I. Split Limits of Liability-Bodily Injury Liability: Limits of $1,000,000 for each occurrence and $2,000,000 for the aggregate of operations. Property Damage Liability: Limits of $1,000,000 for each occurrence and $2,000,000 for the aggregate of operations. Or if Combined Single Limit Liability-Bodily Injury and Property Damage Combined:

$1,000,000 each occurrence, $2,000,000 aggregate.

II. Cancellation Endorsement-These insurance coverages shall not be canceled until at least 30 days prior written notice has been given to the Henry County Schools.

III. Disposition-Certificate from insurance company showing insurance policy must be sent to the Henry County Schools prior to commencement of work. Offerors are required to submit proof of a current insurance certificate in the electronic platform under “Requested Information” showing Henry County Schools, 33 North Zack Hinton Parkway, McDonough, GA 30253 as certificate holder.

e. Contractor’s Public and Automobile Liability Insurance:

I. Split Limits of Liability-Bodily Injury Liability-limits of $1,000,000 for each person and $1,000,000 each occurrence. Property Damage-limits of $1,000,000 for each occurrence.

II. Or if combined Single Limit of Liability-Bodily Injury and Property Damage Combined:

$2,000,000 each occurrence.

III. Cancellation Endorsement-These insurance coverages shall not be cancelled until at least thirty (30) prior written notice has been given to the Henry County Schools.

IV. Disposition-Certificate from insurance company showing insurance policy sent to Henry County Schools prior to commencement of work. Offerors are required to submit proof of a current insurance certificate via Bonfire under “Required Information” showing Henry County Schools, 33 North Zack Hinton Parkway, McDonough, GA 30253 as certificate holder.

f. Acceptability of Insurance Companies-No insurance company will be acceptable unless written by a company licensed by the State Insurance Commissioner to do business in the State of Georgia at the time the policy is issued. The company must, in addition, be acceptable to Henry County Schools.

3. SUSPENSION AND DEBARMENT

By submitting a bid or bid, each offeror certifies that it is not currently suspended or debarred from submitting bids or bids on contracts or in suspension or debarment proceedings by any agency of the State of Georgia and the federal government, nor is it an agent of any person or entity that is currently suspended or debarred from submitting bids on contracts or in suspension or debarment proceedings by any agency of the State of Georgia or the federal government. Institutions shall solicit offers from, award contracts to, and consent to subcontracts with responsible contractors and/or principals only. All offerors will have verification of offeror status through Sam.gov. The serious nature of debarment and suspension requires that sanctions be imposed only in the public interest only in the public interest for the Government’s interest and only for the causes and in accordance with the procedures set forth in 2 CFR 200.213.

4. BOYCOTT OF ISRAEL

By submitting a bid or bid, an offeror certifies that it is not currently engaged in a boycott of Israel as defined in O.C.G.A. § 50-5-85. Further each offeror agrees to not engage in any boycott of Israel for the duration of any contract award as a result of this IFB.

5. CONFLICT OF INTEREST

By submitting a bid, the offeror represents and warrants no official or employee of Henry County Schools has, in any manner, an interest, directly or indirectly in the bid or in the contract which may be made as result of this IFB, or in any expected profits to arise therefrom. The offeror is required to disclose any real or apparent conflict of interest with any Henry County Schools officials or employees at the time of bid submission. For the avoidance of doubt, this paragraph shall apply also to any real or apparent conflict of interest known or suspected to be held by any member of the Henry County Board of Education.

E. SCOPE OF WORK – List of equipment for School Nutrition:

The listing of equipment will be ordered on an as-needed basis for replacements and emergencies for School Nutrition foodservices. The equipment is in a bid table format within the bonfire module, we reserve the right to award to multiple offerors.

• Gas Kettle -25 gallon--Kettle, gas, manual tilting, 25‐gallon capacity, 2/3 steam jacket design, electronic spark ignition, solid‐state control panel, floor mounted control console supports, 304 stainless steel construction with 316 series stainless steel liner, flanged feet, 50 psi rating, cover & draw‐off optional, 90,000 BTU, CE

• 2 Door Reach In Freezer--Reach‐In, two‐section, 46.0 cubic feet capacity, top‐mounted self‐contained refrigeration system, (2) full‐height hinged solid doors (locking), (6) adjustable chrome wire shelves, 4.3"easyTouch® screen temperature display/control with remote monitoring, LED interior lighting, pilaster with shelf clips, stainless steel exterior front, sides & interior, (4) 5" locking casters, Green Genius™ R290 Hydrocarbon, Refrigerant, 0.68 HP. 115V/60/1-PH, 10.0 amps, NEMA 5-15P

• 2 door reach in cooler----Spec Sheet attached.

F. CRITERIA FOR BID REVIEWS

All timely responses will be evaluated in accordance with the following steps:

1. ADMINISTRATIVE REVIEW

Submittals will be reviewed by the purchasing department to determine compliance with the following requirements:

● Response was submitted by the deadline defined in the “IFB TIMETABLE”

● Response is complete and contains all required documents defined in the “IFB

SUBMISSION CHECKLIST”

● Pricing Form completed and included with submission

2. EVALUATING QUALIFICATION FACTORS

Offeror bids which pass the administrative review will be evaluated according to the lowest cost and inventory of items outlined above in the “SCOPE OF WORK – EQUIPMENT LIST” and other requested documents. If an offeror fails to meet an IFB requirement, Henry County Schools will determine if the deviation is material. A material deviation will be cause for rejection of the response. An immaterial deviation will be processed as if no deviation had occurred. The presence of multiple non-material issues in a solicitation or response does not constitute a material issue unless deemed material by the purchasing team.

G. FINAL SELECTION

Following review of all qualified bids and selection of a suitable offeror and/or offerors, a recommendation for contract award will be made to the Henry County Board of Education. Any contract award will be made only upon approval by the Board. Following approval, Henry County Schools will complete a vendor agreement (s) to identified goods.

Note: Henry County Schools reserves the right to accept the response which is determined to be in the best interest of Henry County Schools and its employees. Henry County Schools reserves the right to reject any and/or all bids.

H. ADDENDA

The following is a summary of all required and informational addenda included in this IFB. All addenda must be acknowledged by the offeror to submit a response to this IFB

Addendum Reference Addendum Title Addendum Category Signed Cover Sheet Required with submittal

A Execution of Bid Required with submittal B Offeror Information form Required with submittal C Offeror Reference and Experience form Required with submittal D Certification of Non-Collusion Required with submittal E Certification of Non-Discrimination Required with submittal F Bonfire Support Information Informational G Henry County Schools Protest Procedure Informational H Addenda Acknowledgement Required with submittal I Offeror’s Modification Form Required with submittal

J Sample Copy of HENRY COUNTY SCHOOLS Offeror Agreement Informational

K Immigration and Security Forms Required with submittal L Immigration Lobbying certification- disclosure Required with submittal M Debarment, Suspension, other ineligibles Required with submittal N Civil Rights Assurance Form Informational Pricing form Required with submittal

ADDENDUM A

EXECUTION OF BID

DATE:

The potential offeror certifies the following by placing an "X" in all blank spaces:

_ That this bid was signed by an authorized representative of the firm.

That the potential offeror has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

That all labor costs associated with this project have been determined, including all direct and indirect costs.

That the potential offeror agrees to the conditions as set forth in this Invitation for Bid with no exceptions.

Therefore, in compliance with the foregoing Invitation for Bid, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this bid is accepted within sixty (60) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required.

Authorized Signature Date

Typed Name & Title

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR BID.

ADDENDUM B

OFFEROR INFORMATION FORM

Mailing Address (Please type or print. Complete all items)

Business Name: _____________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Phone: ___________________ Fax: ___________________ Email: __________________

Remittance Address (if different)

Business Name: _____________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Phone: ___________________ Fax: ___________________ Email: __________________

Accepted Payment Methods (select all that apply) Check Credit Card/Purchase Card ACH Other: ________________

Other Offeror Information

Federal Business ID: __________________________ or Social Security # ________________

Certification Under penalty of perjury, I certify that:

1. The information stated in this application is factual and true, and

2. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and

3. I am not subject to backup withholding because (a) I am exempt from backup withholding, or

(b) I have not been notified by the Internal Revenue Service that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding.

Certification Instructions: You must cross out Item 3 above if you have been notified by the IRS that you are currently subject to backup withholding because of under reporting interest or dividends on your tax return. For real estate transactions, Item 3 does not apply. For mortgage interest paid, the acquisition or abandonment of secured property, contributions to an individual retirement account (IRA), and generally payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN.

(Representative’s Signature) Date

Please type or print representative’s name

ADDENDUM C

OFFEROR’S REFERENCES AND EXPERIENCE

Company Name Providing Reference

Business Name: _____________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Phone: ___________________ Fax: ___________________ Email: __________________ Describe in Detail Services Provided (use additional sheets if necessary):

Company Name Providing Reference

Business Name: _____________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Phone: ___________________ Fax: ___________________ Email: __________________ Describe in Detail Services Provided (use additional sheets if necessary):

Company Name Providing Reference

Business Name: _____________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Phone: ___________________ Fax: ___________________ Email: __________________ Describe in Detail Services Provided (use additional sheets if necessary):

Important! This is a vital part of your IFB submission. HENRY COUNTY SCHOOLS will verify client references. It is advisable that you inform your reference contact person that you have listed them for reference.

Contractor

Signature Date

ADDENDUM D

CERTIFICATION OF NON-COLLUSION

I certify that this Bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud per the requirements of O.C.G.A. § 50-5-67(e).

I certify that this Bid is made without prior understanding, agreement, or connection with any member of the government agency letting this public works contract and is in all respects fair and without collusion or fraud per the requirements of O.C.G.A. § 36-91-21(f).

I further certify that the provisions of the Official Code of Georgia Annotated § 45-10-20 et. seq. has not and will not be violated in any respect.

I understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this Bid and certify that I am authorized to sign this Bid for the Offeror.

The Offeror being sworn disposes and says, its agents, officers, or employees have not directly or indirectly entered into any agreements, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this Bid.

Company Name: _______________________________________________________________

Address: ______________________________________________________________________

City: _______________________________ State: _________________ ZIP: ______________

Name: _________________________________________Title: _____________________________

Signature: _________________________________________Date: __________________________

ADDENDUM E

CERTIFICATION OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the contractor agrees as follows:

The contractor agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin or ancestry. The offeror shall take affirmative action to ensure that employees are treated without regard to their race, creed, color, sex, national origin or ancestry. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event the contractor is not in compliance with this non-discrimination clause, the contract may be cancelled or terminated by the Henry County Schools. The Henry County Schools may declare the contractor, ineligible for further contracts with the Henry County Schools until satisfactory proof of intent to comply shall be made by the offeror.

The contractor agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

Contractor

Signature

Date

ADDENDUM F

BONFIRE SUPPORT INFORMATION

Bonfire is Henry County Schools’ eSource portal provider. Bonfire provides direct support to Offerors.

Bonfire Support Hours are Monday - Friday 8:00am - 8:00pm EST.

Offerors should contact Bonfire via email (Support@GoBonfire.com) to launch a support case.

Alternatively, offerors can call Customer Service at 1-800-354-8010 (ext. #2). Note that if the offeror doesn't get through on the first try and leaves a voicemail, a support ticket will automatically be generated, and the Bonfire support team will respond in a timely manner.

Offerors can also visit https://gobonfire.com/support/ to access tutorials, videos, and other resources which can support the Offeror in completing a submittal.

Note: Henry County Schools utilizes but is not responsible for the operational capabilities of the Bonfire platform. It is the offeror’s responsibility to contact Bonfire for all support needs. Offerors are encouraged to start submissions in advance of the deadline to gain familiarity with the platform and limit risk of technical complications in the offeror’s submittal.

mailto:Support@GoBonfire.com https://gobonfire.com/support/

ADDENDUM G

HENRY COUNTY SCHOOLS PROCUREMENT PROTEST PROCESS

Any Offeror not selected, or otherwise adversely affected by the decision-making process under a competitive procurement, may file written protest. An adversely affected Offeror must file such written protest and exhaust all administrative remedies afforded herein before seeking judicial review of any award of a contract resulting from a competitive procurement. In each instance of protest, the Offeror must demonstrate that it would be eligible to be awarded the contract in the event the protest was successful.

In order to be an adversely affected Offeror with a right to submit a written protest, the Offeror must itself claim to be eligible for award of the contract in the event the Protest were successful and must be next in line for the Award. In addition, the adversely affected Offeror must demonstrate at least one of the following reasons for the Protest:

(a) all higher-ranked Offerors are ineligible for Award of the Contract because their Bids were nonresponsive;

(b) the School District has failed to conduct the evaluation of bids in accordance with the criteria or processes described in this IFB;

(c) the School District has abused its discretion in rejecting the Offeror’s bid as nonresponsive;

or

(d) the School District's evaluation of the bids or its subsequent determination of award is otherwise in violation of Georgia Law.

The written protest shall specify, at minimum:

● the name and address of the protestor;

● appropriate identification of the solicitation;

● any and all grounds upon which the protest is based;

● supporting exhibits, evidence or documents to substantiate any grounds; and

● suggested changes that may remedy the defects.

To be considered, all protests must be in writing and must be submitted to the Superintendent’s Office in an envelope marked as follows: Henry County Schools Superintendent for IFB Award Protest at 33 N. Zack Hinton Pkwy, McDonough, GA 30253. Protests must be timely received by the Superintendent’s Office to be considered. In all cases, the last date for any protest shall be within seven (7) calendar days after issuance of the Award and such protest must be received by such date (not mailed or in route).

The Superintendent, or the Superintendent’s designee, shall have the authority to settle or resolve a written protest submitted in accordance with the requirements of this Section.

ADDENDUM H

ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Invitation to bid and the following Addenda, receipt of all of which is hereby acknowledged by placing an "X" in all blank spaces:

Addendum A – required with submission

Addendum B – required with submission

Addendum C – required with submission

Addendum D – required with submission

Addendum E - Informational

Addendum F - Informational

Addendum G - Informational

Addendum H – required with submission

Addendum I – required with submission

Addendum J – Informational

Addendum K – required with submission

Addendum L – required with submission

Addendum M – required with submission

Addendum N – Informational

Pricing form

Contractor’s Representative (First and Last Names)

Signature Date

Offerors must acknowledge any issued addenda. Bids which fail to acknowledge the Offeror’s receipt of any addendum will result in the rejection of the offer if the addendum contained information which substantively changes the County’s requirements.

ADDENDUM I

Offeror’s Modifications Form

Regarding Addendum J (Sample Copy of HENRY COUNTY SCHOOLS Offeror Agreement)

The terms and conditions contained in the solicitation comprise the contract proposed by HENRY COUNTY SCHOOLS. HENRY COUNTY SCHOOLS does not intend to make changes to those terms and conditions, unless necessary to clarify the scope of work and/or technical requirements. Offeror may lose points for substantive modifications proposed by Offeror which materially differ from the IFB terms. In addition, failure to accept the terms and conditions may result in significant unacceptable delays in HENRY COUNTY SCHOOLS’ ability to award a contract and may result in an Offeror’s bid being deemed to be nonresponsive. Nonetheless, if an Offeror must propose modifications to any of the contractual terms contained in the solicitation (including Addendum J) the Offeror shall provide the requested information for each proposed modification in the table below. Offerors who submit a proposed or sample contract must still specifically identify each proposed modification using the format below. By completing and submitting this form, an Offeror acknowledges that its bid may be deemed to be nonresponsive at HENRY COUNTY SCHOOLS' discretion.

No. Section #, Paragraph #, title and clause

Modification Proposed and Reason

Proposed Contract Provision to be substituted

Price / Schedule Impact

OFFEROR: (Name of Offeror)

By: (Signature) Date:

(Printed name) (Title)

NOTES:

1. All cells within a row must be completed for each proposed modification.

2. Section number, paragraph number, title and clause number: Identify section number, paragraph number, title, and clause containing the contract provision in issue.

3. Proposed Modification: Specify proposed modification to contractual term and reason for modification.

4. Proposed Contract Provision to be substituted: Provide proposed contract provision to be used in place of the existing provision, if modification is accepted by HENRY COUNTY SCHOOLS.

5. Price/Schedule Impact: Identify impact to schedule and price, if modification is accepted.

THIS FORM IS FOR BID EVALUATION ONLY AND WILL NOT BE A PART OF THE CONTRACT.

ADDENDUM J

Sample Copy of HENRY COUNTY SCHOOLS Offeror Agreement

Informational

[Intentionally Left Blank]

Sample Copy is provided in electronic portal

ADDENDUM K

GEORGIA IMMIGRATION AND SECURITY FORMS

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10- 91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a)The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the…