3-2026-049 IFB Warehouse Material Handling Equipment.pdf

IFB 2026-049 Page 1 of 8

SUPERIOR COURT OF CALIFORNIA,

COUNTY OF LOS ANGELES

INVITATION FOR BIDS

(Non-IT Goods)

IFB# 2026-049

Warehouse Materials Handling Equipment

IFB 2026-049 Page 2 of 8

A. BACKGROUND / PURPOSE

The Superior Court of California, County of Los Angeles (“Court”) is requesting bids from well-qualified Vendors to provide warehouse materials handling equipment. Interested and qualified Vendors who can demonstrate their ability to successfully provide the goods described in this Invitation for Bid (“IFB”) are invited to submit a bid.

If an award is made, the Court intends to award a Contract accordance with the Award Standards set forth in the Court Online Procurement Procedures.

This is a fully electronic IFB process. All bids must be submitted electronically on the Court’s Online Procurement Website at https://lacourt.bonfirehub.com/ (Bonfire) in accordance with the requirements set forth in this document. See the posted Court Online Procurement Procedures for further information.

B. DESCRIPTION OF GOODS AND/OR SERVICES NEEDED

The Court seeks warehouse materials handling equipment meeting the requirements set forth in the Statement of Work.

If it becomes necessary, the Court may purchase additional items from the selected Vendor at the price and period specified in the resulting purchase order / agreement.

C. IFB TIME-LINE

The Court has developed the following list of key events related to this IFB. The listed dates are not binding upon the Court and subject to change at the discretion of the Court. Changes to the listed dates will be posted on Bonfire or on the Court’s website.

EVENT DATE

IFB Issued See Bonfire for Exact Date(s)

Deadline for Submission of Questions See Bonfire for Exact Date(s)

Bid Due Date

(Late bids will not be accepted by the Court) See Bonfire for Exact Date(s)

Bid Evaluations May 2026

Notice of Intent to Award May 2026

Expected Deliverable Date 9/30/2026 https://lacourt.bonfirehub.com/

IFB 2026-049 Page 3 of 8

D. IFB PACKET ATTACHMENTS

1. Statement of Work

Describes in detail the specific goods for which bids are being solicited. Once a contractor has been selected, the Statement of Work may become part of the final Purchase Order.

2. Court Online Procurement Procedures

These rules and procedures govern this solicitation and should be read carefully by Vendor.

3. Terms and Conditions

Vendors are encouraged to review carefully the Model Agreement, which includes the Court’s Standard Business Terms and Conditions. Please note that the language may be subject to change. Vendors are not required to sign the Model Agreement at this time.

The contractor selected to provide services as a result of this IFB process will be required to sign the final version of the Model Agreement upon completion of the negotiation process.

Any proposed exceptions/modifications to the Model Agreement must be submitted on a red-line version of the Model Agreement with comments to substantiate each proposed exception/modification.

4. Required Forms

All forms posted on Bonfire must be completed and submitted electronically on Bonfire.

The completed forms will become part of Vendor’s bid.

E. MINIMUM REQUIREMENTS

Vendor must meet the minimum requirements listed below. Failure to comply with the minimum requirements may be cause for disqualifying a bid from further consideration. The Court may, in its discretion, waive minor deviations or defects.

1. Bid Submission Deadline. The bid must be submitted on Bonfire on or before the Bid Due Date. The Court will not accept bids submitted by email, unless otherwise specified.

2. Insurance.

The selected contractor must procure and maintain the insurance coverages as indicated below. The Court Standard Business Terms and Conditions 5.0 describes the Court’s specific insurance requirements.

☒Standard Business Terms and Conditions 5.0, Section 23.2 Insurance Requirements – Specific Coverages

IFB 2026-049 Page 4 of 8

☒ Workers Compensation/Employer’s Liability ☒ Commercial General Liability

☒ $1 million per occurrence and $2 million annual aggregate ☒ Commercial Automobile Liability ☒ Installation Liability

3. Business License and Certifications (if applicable). Upon request of the Court, Proposer must submit copies of any current business licenses, professional licenses, certificates or other credentials required by the nature of the contract work to be performed by Proposer.

4. Authorized Reseller (if applicable). A reseller of a manufacturer’s product must be an authorized reseller of the product being offered in its proposal.

5. Required Forms. Vendor must complete and submit all Required Forms as directed.

6. Equipment Supporting Documentation. Vendor must submit supporting documentation that describes the equipment provided for within the bid. The equipment must meet the minimum requirements stated within the Statement of Work.

F. BID SUBMISSION

1. Vendor shall submit on Bonfire, where indicated, its pricing for the goods described in the Statement of Work.

2. Pricing offered should be all-inclusive, excluding sales tax.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

G. ADDITIONAL PROVISIONS

1. Disabled Veteran Business Enterprise (DVBE) Preference.

a. The Court has established rules and procedures for its DVBE program. Qualified Vendors wishing to claim the DVBE incentive should refer to the DVBE Rules and Procedures for further information. The Court’s DVBE Rules and Procedures can be located at the following website:

https://www.lacourt.ca.gov/pages/lp/procurement/cp/socioeconomic-programs

b. A Vendor will receive the DVBE incentive if, in the Court’s sole discretion, Vendor has met all applicable requirements. If Vendor receives the DVBE incentive, the dollar amount of its bid will be reduced (for evaluation purposes only) by an amount equal to 3% of the lowest responsible bid, not to exceed $5,000.

https://www.lacourt.ca.gov/pages/lp/procurement/cp/socioeconomic-programs

IFB 2026-049 Page 5 of 8

2. Generative Artificial Intelligence (GenAI)

a. Definitions.

“Artificial intelligence” or “AI” means technology that enables computers and machines to reason, learn, and act in a way that would typically require human intelligence.

“Generative Artificial Intelligence” or “GenAI” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, audio, code, and data visualizations, that emulates the structure and characteristics of the system’s training data.

b. In its proposal, Proposer must notify the Court if Proposer’s goods or services contain or utilize GenAI (or will contain or utilize GenAI), or if GenAI is or will be included in any services, goods, or deliverables that materially impact:

1) functionality of a Court system (i.e., the work using GenAI could have a significant, substantial effect on the system’s data integrity, availability, confidentiality, or security, and failure to perform such work in accordance with the contract could cause major disruptions to court operations);

2) risk to the Court (i.e., the work using GenAI could have a significant, substantial effect on the Court’s operations, finances, security, or reputation, and failure to perform such work in accordance with the contract would constitute a high likelihood of damage to the Court); or

3) contract performance (i.e., when failure to conduct work which uses GenAI in accordance with the contract would constitute a material breach of contract).

c. Proposer’s failure to disclose GenAI to the Court may result in disqualification (at the Court’s sole discretion), and the Court reserves the right to seek any and all relief it may be entitled to as a result of such non-disclosure.

d. The Court reserves the right to incorporate GenAI-related provisions into the final contract and to reject bids/offers that present an unacceptable level of risk to the Court, as determined by the Court in its sole discretion.

3. Multiple Awards. The Court reserves the right, but is under no obligation, to award multiple contracts to more than one vendor under this IFB. If multiple awards are made, the Court will not be obligated to procure any minimum amount of Work under any such contracts executed under this IFB.

IFB 2026-049 Page 6 of 8

ATTACHMENT A – STATEMENT OF WORK

A. BACKGROUND/ PURPOSE

The Court is seeking to purchase all the following new material handling equipment with an experienced and established industrial equipment and services company with minimum 5+ years of experience. Interested and qualified Contractors who can demonstrate their ability to meet or exceed the minimum requirements of this Invitation for Bid (IFB) and to successfully provide the products and services as described in this Statement of Work (SOW) are invited to submit a Bid. All material handling equipment shall meet the highest industry standards.

B. DETAILED DESCRIPTION OF GOODS/ SERVICES

MATERIAL HANDLING WAREHOUSE EQUIPMENT SPECIFICATIONS FOR PURCHASE & SERVICE

2026 ELECTRIC REACH TRUCK WITH A FLOODED LEAD-ACID BATTERY:

QUANTITY

NEEDED

FORK SIZE MAXIMUM

CAPACITY

LOAD

HEIGHT

LOAD

CENTER

VOLTS TRUCK WT.

LESS BATTERY

TRUCK WT.

MAX BATTERY

ALLOWABLE

BATTERY WT.

BASE

WIDTH

WHEEL BASE

1 42” 3,500 lbs. 203”

24” X 24” 24 4990 lbs. 7090 lbs. 1600-2100 lbs.

45.25” 55.40”

2026 ELECTRIC SIT-DOWN FORKLIFT WITH A FLOODED LEAD ACID BATTERY:

FORK

SIZE

MAXIMUM

CAPACITY

LOAD

HEIGHT

LOAD

CENTER

VOLTS

TRUCK WT.

LESS BATTERY

TRUCK WT.

MAX BATTERY

ALLOWABLE

BATTERY WT.

THREAD

WIDTH

BACK TILT

1 42” 4,550 lbs.- 200.8”- 24” X 24” 36 7120 lbs. 10,620 lbs. 2500-3500 lbs. 35.2” 5.0

DEGREES

IFB 2026-049 Page 7 of 8

2026 ELECTRIC PALLET JACKS WITH FLOODED LEAD ACID BATTERIES:

FORK

SIZE

MAXIMUM

CAPACITY

BATTERY

TRUCK WT. LESS

BATTERY

TRUCK WT. MAX

BATTERY

ALLOWABLE BATTERY

WT.

42”

4,510 lbs.

TYPE E 24

VOLTS

680 lbs.

1060 lbs.

40-380 s.

All equipment requires the following:

• All necessary charging equipment (wall and equipment) and installations

• Periodic maintenance

• Delivery

C. PERIODIC MAINTENANCE

• Periodic maintenance is required for each piece of equipment for 4 visits per year.

D. DELIVERABLES SCHEDULE

Required delivery by 9/30/2026.

Delivery to:

Omar Jamie- Warehouse Supervisor 270 W. Duarte Rd. Suite A Monrovia, CA 91016

E. PRODUCT AND/ OR SERVICE WARRANTIES

Minimum Warranty Requirements:

Electric Reach Truck

• Standard: 2 years/ 4000 hours

• Major Components: 3 years/ 6000 hours

IFB 2026-049 Page 8 of 8

Electric Sit-Down Forklift

• Standard: 2 years/ 4000 hours

• Major Components: 3 years/ 6000 hours

Electric Pallet Jacks

• Standard: 6 months/ 1000 hours

• Major Components: 2 years/ 4000 hours