3-2026-041 IFB Fleet Vehicle Replacement.pdf

IFB 2026-041 Page 1 of 8

SUPERIOR COURT OF CALIFORNIA,

COUNTY OF LOS ANGELES

INVITATION FOR BIDS

(Non-IT Goods)

IFB # 2026-041

Fleet Vehicle Replacement

IFB 2026-041 Page 2 of 8

A. BACKGROUND / PURPOSE

The Superior Court of California, County of Los Angeles (“Court”) is requesting bids from well-qualified Vendors to provide new fleet vehicles for the Court. Interested and qualified Vendors who can demonstrate their ability to successfully provide the goods described in this Invitation for Bid (“IFB”) are invited to submit a bid.

If an award is made, the Court intends to award a Purchase Order in accordance with the Award Standards set forth in the Court Online Procurement Procedures.

This is a fully electronic IFB process. All bids must be submitted electronically on the Court’s Online Procurement Website at https://lacourt.bonfirehub.com/ (Bonfire) in accordance with the requirements set forth in this document. See the posted Court Online Procurement Procedures for further information.

B. DESCRIPTION OF GOODS AND/OR SERVICES NEEDED

The Court seeks new fleet vehicles meeting the requirements set forth below:

Vehicle Description Quantity

Mid-size Sedan

2026 Toyota Camry LE or substantially similar, meeting the following minimum (or equivalent) specifications:

MECHANICAL & PERFORMANCE

• 5th Generation Toyota Hybrid System- 2.5L 4-Cylinder Engine- 225

Net Combined Horsepower- Electronic Continuously Variable Transmission (ECVT)

SAFETY & CONVENIENCE

• Toyota Safety Sense 3.0 w/Pre-Collision- Blind Spot Monitor w/Rear

Cross Traffic Alert- Connected Services Capable. 4G Network Dependent. See Toyota.com for details.

EXTERIOR

• 16-in. Alloy Wheels- Bi-LED Combination Headlights- Heated Side

View Mirrors- Black Bar Grille- Black Rear Diffuser

INTERIOR

• 7-in. Digital Gauge Cluster

• 8-in. Toyota Audio Multimedia w/ 6-Speakers

• Wireless Apple CarPlay and Android Auto

• Compatibility- SiriusXM w/3-Month Trial- Manual

• Driver and Passenger Seat- Dual-Zone Auto Climate

• Control- Push Button Start- Qi Wireless

• Smartphone Charger- 1 USB Media Port, 1 USB-A, & 3 USB-C

OPTIONAL EQUIPMENT

• 50 State Emissions

• Door Edge Guard

• All Weather Floor Protection

• 3 Total keys

• Spare tire https://lacourt.bonfirehub.com/

IFB 2026-041 Page 3 of 8

Cargo Van

2026 Ford Transit Regular 150 Cargo Van or substantially similar, meeting the following minimum (or equivalent) specifications:

NOTE: the Court intends to purchase a total of three (3) 2025 or 2026 Ford Transit Regular 150 Cargo Van or substantially similar. The Court may choose to purchase a mix of the two model years, or only one model year.

Bidders may submit a bid for one, both or neither of these model years.

EXTERIOR

• AUXILIARY FUEL PORT

• BODY SIDE MOLDINGS - BLACK

• BUMPERS - CARBON BLACK

• DOOR HANDLES - BLACK

• DUAL POWER MIRRORS

• EASY FUEL® CAPLESS FILLER

• GLASS - SOLAR-TINTED

• HEADLAMP COURTESY DELAY

• HEADLAMPS - AUTOLAMP

(ON/OFF)

• SINGLE SLIDING SIDE DOOR

• TIRE INFLATOR/SEALANT KIT

• WIPERS - RAIN-SENSING

INTERIOR

• A/C CLIMATE CONTROL

• ACCESSORY TURN-OFF DELAY

• ASSIST HANDLES - A-PILLAR

• CENTER CONSOLE

• DUAL SUNVISORS

• ELECTRONIC AUTO TEMP CTRL

• INTERIOR LIGHTING - LED

• IP CLUSTER 8" DIGITAL SCRN

• LOCKING GLOVE BOX

• POWERPOINT - 12V (FRONT)

• STEERING:TILT/TELESCOPE,

• CRUISE & AUDIO CONTROLS

• TACHOMETER

• USB A(1) AND C(1)-1ST ROW

FUNCTIONAL

• 5G MODEM

• AM/FM/MP3/BLUETOOTH & USB

• FORD CO-PILOT360®

• FORWARD COLLISION WARNING

• FRONT PARKING SENSORS

• KEYLESS ENTRY W/PUSH START

• LANE-KEEPING SYSTEM/ALERT

• POST-COLLISION BRAKING

• POWER LOCKS AND WINDOWS

• PRE-COLLISION ASSIST W/AEB

• REAR PARKING SENSORS

• REAR VIEW CAMERA

IFB 2026-041 Page 4 of 8

• SYNC®4 & 12" TOUCHSCREEN

• WIRELESS APPLE CARPLAY®

AND ANDROID AUTO™

SAFETY/SECURITY

• ADVANCETRAC™ WITH RSC®

• AIRBAGS � FRONT, SIDE AND

• SAFETY CANOPY® SYSTEM

• BRAKES - 4WHEEL DISC W/ABS

• ELCTR STABILITY/TRACTN CTL

• PASSIVE ANTI-THEFT SYSTEM

• PRE-COLLISION ASSIST W/AEB

• REAR HIGH MOUNT STOP LAMP

• SECURILOCK® ANTI-THEFT SYS

• SOS POST-CRASH ALERT SYS™

• TIRE PRESSURE MONIT SYS

OTHER EQUIPMENT

• 3.73 NON-LIMITED SLIP AXLE

• REAR COMPARTMENT LIGHTING

• FRONT LICENSE PLATE BRACKET

• TIE DOWN CARGO HOOKS

• 8800# GVWR PACKAGE

• 50 STATE EMISSIONS

• SPARE TIRE AND WHEEL

• TIRE MOBILITY KIT

• 3 TOTAL KEYS

• LOAD AREA PROTECTION PKG

• VINYL F/R FLOOR COVERING

• METAL PARTITION WITH DOOR AND LOCK LATCH

Cargo Van

2025 Ford Transit Regular 150 Cargo Van or substantially similar, meeting the following minimum (or equivalent) specifications:

NOTE: the Court intends to purchase a total of three (3) 2025 or 2026 Ford Transit Regular 150 Cargo Van or substantially similar. The Court may choose to purchase a mix of the two model years, or only one model year.

Bidders may submit a bid for one, both or neither of these model years.

EXTERIOR

• AUXILIARY FUEL PORT

• BODY SIDE MOLDINGS - BLACK

• BUMPERS - CARBON BLACK

• DOOR HANDLES - BLACK

• DUAL POWER MIRRORS

• EASY FUEL® CAPLESS FILLER

• GLASS - SOLAR-TINTED

• HEADLAMP COURTESY DELAY

• HEADLAMPS - AUTOLAMP

(ON/OFF)

• SINGLE SLIDING SIDE DOOR

IFB 2026-041 Page 5 of 8

• TIRE INFLATOR/SEALANT KIT

• WIPERS - RAIN-SENSING

INTERIOR

• A/C CLIMATE CONTROL

• ACCESSORY TURN-OFF DELAY

• ASSIST HANDLES - A-PILLAR

• CENTER CONSOLE

• DUAL SUNVISORS

• ELECTRONIC AUTO TEMP CTRL

• INTERIOR LIGHTING - LED

• IP CLUSTER 8" DIGITAL SCRN

• LOCKING GLOVE BOX

• POWERPOINT - 12V (FRONT)

• STEERING:TILT/TELESCOPE,

• CRUISE & AUDIO CONTROLS

• TACHOMETER

• USB A(1) AND C(1)-1ST ROW

FUNCTIONAL

• 5G MODEM

• AM/FM/MP3/BLUETOOTH & USB

• FORD CO-PILOT360®

• FORWARD COLLISION WARNING

• FRONT PARKING SENSORS

• KEYLESS ENTRY W/PUSH START

• LANE-KEEPING SYSTEM/ALERT

• POST-COLLISION BRAKING

• POWER LOCKS AND WINDOWS

• PRE-COLLISION ASSIST W/AEB

• REAR PARKING SENSORS

• REAR VIEW CAMERA

• SYNC®4 & 12" TOUCHSCREEN

• WIRELESS APPLE CARPLAY®

AND ANDROID AUTO™

SAFETY/SECURITY

• ADVANCETRAC™ WITH RSC®

• AIRBAGS � FRONT, SIDE AND

• SAFETY CANOPY® SYSTEM

• BRAKES - 4WHEEL DISC W/ABS

• ELCTR STABILITY/TRACTN CTL

• PASSIVE ANTI-THEFT SYSTEM

• PRE-COLLISION ASSIST W/AEB

• REAR HIGH MOUNT STOP LAMP

• SECURILOCK® ANTI-THEFT SYS

• SOS POST-CRASH ALERT SYS™

• TIRE PRESSURE MONIT SYS

OTHER EQUIPMENT

• 3.73 NON-LIMITED SLIP AXLE

• REAR COMPARTMENT LIGHTING

• FRONT LICENSE PLATE BRACKET

• TIE DOWN CARGO HOOKS

IFB 2026-041 Page 6 of 8

• 8800# GVWR PACKAGE

• 50 STATE EMISSIONS

• SPARE TIRE AND WHEEL

• TIRE MOBILITY KIT

• 3 TOTAL KEYS

• LOAD AREA PROTECTION PKG

• VINYL F/R FLOOR COVERING

• METAL PARTITION WITH DOOR AND LOCK LATCH

Delivery DELIVERY PER VEHICLE TO:

George Najera – Fleet Coordinator

270 W. Duarte Rd. Suite A

Monrovia, CA 91016

Warranty MID-SIZE SEDAN WARRANTY per vehicle

• 3YR/36,000 BUMPER / BUMPER

• 5YR/60,000 POWERTRAIN

Warranty CARGO VAN WARRANTY per vehicle

• 3YR/36,000 BUMPER / BUMPER

• 5YR/60,000 POWERTRAIN

Fees MID-SIZE SEDAN FEES per vehicle

Applicable title, license, and mandatory dealer fees.

Fees CARGO VAN FEES per vehicle

Applicable title, license, and mandatory dealer fees.

NOTE: the Court intends to purchase a total of three (3) 2025 or 2026 Ford Transit Regular 150 Cargo Van or substantially similar. The Court may choose to purchase a mix of the two model years, or only one model year. Bidders may submit a bid for one, both or neither of these model years.

C. IFB TIME-LINE

The Court has developed the following list of key events related to this IFB. The listed dates are not binding upon the Court and subject to change at the discretion of the Court. Changes to the listed dates will be posted on Bonfire or on the Court’s website.

IFB 2026-041 Page 7 of 8

EVENT DATE

IFB Issued See Bonfire for exact date(s)

Deadline for Submission of Questions See Bonfire for exact date(s)

Bid Due Date (Late bids will not be accepted by the Court)

See Bonfire for exact date(s)

Bid Evaluations May 2026 (estimated)

Notice of Intent to Award May 2026 (estimated)

Expected Deliverable Date June 2026 (estimated)

D. IFB PACKET ATTACHMENTS

1. Court Online Procurement Procedures

These rules and procedures govern this solicitation and should be read carefully by Vendor.

2. Terms and Conditions

Vendors are encouraged to review carefully the Purchase Order (PO) Terms and Conditions. The contractor selected to provide services as a result of this IFB process will be required to accept the PO Terms and Conditions.

Any material exception to the terms and conditions may render a bid nonresponsive. The Court, in its sole discretion, will determine what constitutes a material exception.

3. Required Forms

All forms posted on Bonfire must be completed and submitted electronically on Bonfire.

The completed forms will become part of Vendor’s bid.

E. MINIMUM REQUIREMENTS

Vendor must meet the minimum requirements listed below. Failure to comply with the minimum requirements may be cause for disqualifying a bid from further consideration. The Court may, in its discretion, waive minor deviations or defects.

1. Bid Submission Deadline. The bid must be submitted on Bonfire on or before the Bid Due Date. The Court will not accept bids submitted by email, unless otherwise specified.

2. Insurance.

IFB 2026-041 Page 8 of 8

The selected contractor agrees to maintain insurance as specified in the PO Terms and Conditions.

3. Business License and Certifications (if applicable). Upon request of the Court, Proposer must submit copies of any current business licenses, professional licenses, certificates or other credentials required by the nature of the contract work to be performed by Proposer.

4. Authorized Reseller (if applicable). A reseller of a manufacturer’s product must be an authorized reseller of the product being offered in its proposal.

5. Required Forms. Vendor must complete and submit all Required Forms as directed.

F. BID SUBMISSION

1. Vendor shall submit on Bonfire, where indicated, it’s pricing for the goods described in the Specifications.

2. Pricing offered should be all-inclusive, excluding sales tax.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

G. ADDITIONAL PROVISIONS

1. Disabled Veteran Business Enterprise (DVBE) Preference.

a. The Court has established rules and procedures for its DVBE program. Qualified Vendors wishing to claim the DVBE incentive should refer to the DVBE Rules and Procedures for further information. The Court’s DVBE Rules and Procedures can be located at the following website:

https://www.lacourt.ca.gov/pages/lp/procurement/cp/socioeconomic-programs

b. A Vendor will receive the DVBE incentive if, in the Court’s sole discretion, Vendor has met all applicable requirements. If Vendor receives the DVBE incentive, the dollar amount of its bid will be reduced (for evaluation purposes only) by an amount equal to 3% of the lowest responsible bid, not to exceed $5,000.

2. Multiple Awards. The Court reserves the right, but is under no obligation, to award multiple contracts to more than one vendor under this IFB. If multiple awards are made, the Court will not be obligated to procure any minimum amount of Work under any such contracts executed under this IFB.

https://www.lacourt.ca.gov/pages/lp/procurement/cp/socioeconomic-programs