3-2026-013 RFP Food Service Facilities Provider.pdf

RFP 2026-013 Page 1 of 9

SUPERIOR COURT OF CALIFORNIA,

COUNTY OF LOS ANGELES

REQUEST FOR PROPOSALS

(Non-IT Services)

RFP # 2026-013

LICENSE AGREEMENT FOR FOOD SERVICE FACILITY PROVIDER

RFP 2026-013 Page 2 of 9

A. BACKGROUND / PURPOSE

The Superior Court of California, County of Los Angeles (Court) is requesting proposals from well-qualified Proposers to operate a food service facility at the Inglewood Courthouse. Interested and qualified Proposers who can demonstrate their ability to successfully provide the services described in this Request for Proposal (RFP) are invited to submit a proposal.

This is a fully electronic RFP process. All proposals must be submitted electronically on the Court’s Online Procurement Website at https://lacourt.bonfirehub.com/ (Bonfire) in accordance with the requirements set forth in this document. See the attached Court Online Procurement Procedures for further information.

B. DESCRIPTION OF GOODS AND/OR SERVICES NEEDED

The Court seeks food service contractors to operate a food service facility at the Inglewood Courthouse meeting the requirements set forth in the Statement of Work.

C. RFP TIME-LINE

The Court has developed the following list of key events related to this RFP. The listed dates are not binding upon the Court and subject to change at the discretion of the Court. Changes to the listed dates will be posted on Bonfire or on the Court’s website.

EVENT DATE

RFP Issued See Bonfire for exact date

Pre-Bid Conference See Bonfire for exact date(s)

Deadline for Submission of Questions See Bonfire for exact date

Proposal Due Date (Late proposals will not be accepted by the Court)

See Bonfire for exact date

Proposal Evaluations October 2026 (estimate)

Notice of Intent to Award November 2026 (estimate)

Start Date of Services December 2026 (estimate) https://lacourt.bonfirehub.com/

RFP 2026-013 Page 3 of 9

D. RFP PACKET ATTACHMENTS

1. Statement of Work

Describes in detail the specific services for which proposals are being solicited. Once a contractor has been selected, the Statement of Work will become part of the final Agreement.

2. Cost Proposal

Proposer must complete and submit the Cost Proposal form where indicated on Bonfire.

3. Court Online Procurement Procedures

These rules and procedures govern this solicitation and should be read carefully by Proposer.

4. Terms and Conditions (Judicial Council of California ("JCC") Sample License Agreement)

Proposers are encouraged to review carefully the License Agreement. Please note that the language may be subject to change. Proposers are not required to fill or sign the License Agreement at this time. The contractor selected as the Inglewood Courthouse's food service vendor as a result of this RFP process will be required to sign the final version of the License Agreement upon completion of the negotiation process with the JCC.

Any material exception to the terms and conditions of the License Agreement may render a proposal nonresponsive. The Court, in its sole discretion, will determine what constitutes a material exception.

5. Required Forms

All forms posted on Bonfire must be completed and submitted electronically on Bonfire.

The completed forms will become part of Proposer’s proposal.

E. MINIMUM REQUIREMENTS

Proposer must meet the minimum requirements listed below. Failure to comply with any one of the minimum requirements may be cause for disqualifying a proposal from further consideration.

The Court may, in its discretion, waive minor deviations or defects. Only those proposals that are deemed as meeting the minimum requirements may be considered for a full evaluation and a possible contract award.

1. Proposal Submission Deadline. The proposal must be submitted on Bonfire on or before the Proposal Due Date. The Court does not accept proposals submitted by email, except under limited circumstances as determined by the Court.

2. Experience and Capability. Proposer must have at least five (5) consecutive years documented experience in providing services similar to the ones being solicited, as

RFP 2026-013 Page 4 of 9 described in this RFP. Such experience shall be documented by completing the Vendor Information Questionnaire on Bonfire.

3. Insurance.

The selected contractor must procure and maintain the insurance coverages as indicated below. Exhibit D of the License Agreement describes the JCC's specific insurance requirements.

☒Exhibit D - Insurance Requirements

☒ Workers Compensation/Employer’s Liability ☒ Commercial General Liability

☒ $1 million per occurrence and $2 million annual aggregate ☒ Commercial Automobile Liability

4. Business License and Certifications. Upon request of the Court, Proposer must submit copies of any current business licenses, professional licenses, certificates or other credentials required by the nature of the contract work to be performed by Proposer.

5. Required Forms. Proposer must complete and submit all Required Forms posted on Bonfire as directed.

F. TECHNICAL PROPOSAL

In preparing its proposal, Proposer should do so in its own words and take care not to simply copy the language in the RFP. Specific information is requested from all Proposers to ensure that the proposals can be fairly compared in a standard manner. Only that information which is contained in the proposal will be evaluated. Incomplete or inaccurate information may result in disqualification of the proposal.

1. Executive Summary. Provide an Executive Summary of your proposal. The Executive Summary should be a high‐level, general overview of how Proposer intends to accomplish the requirements of this RFP. The Executive Summary should demonstrate the Proposer’s understanding of the requirements. The Executive Summary must also address how Proposer meets the minimum requirements.

2. Work Plan for Providing the Requested Services. Provide a detailed Work Plan, which must include a proposed method for completing the work set forth in the Statement of Work. The Work plan must include the Business Plan described in section B.12. of the Statement of Work.

3. Staff Qualifications. For each key staff member provide a resume describing the individual’s background and experience, as well as the individual’s ability and experience in conducting the proposed activities.

RFP 2026-013 Page 5 of 9

4. Business License and Certification. Upon request of the Court, Proposer must submit copies of all business or professional licenses or certificates required by the nature of the services to be performed and held by Proposer (i.e. California State Board of Equalization Seller’s Permit and Business License).

5. Required Forms. Proposer shall complete and submit all Required Forms posted on Bonfire where indicated on Bonfire.

G. COST PROPOSAL

1. The consideration for the food services provided shall be a monthly license fee paid to the JCC based upon any actual monthly revenue obtained, as outlined in Section 5 of the JCC Sample License Agreement. Revenue share structure shall be 3% paid to the JCC for all gross monthly revenues of over $5,000. All proposers are required to acknowledge and accept this revenue sharing structure as a part of their Cost Proposal.

2. Proposer shall submit on Bonfire, where indicated, its proposed menu, proposed pricing for the menu and any other required services described in the Statement of Work.

3. In calculating pricing to be offered, Proposers are cautioned to include all costs associated with providing the service.

H. EVALUATION OF PROPOSALS

1. The Court shall evaluate the proposals using the criteria set forth in the table below.

EVALUATION CRITERIA PERCENT

WEIGHTED

Experience on Similar Assignments 30%

Quality of Work Plan Submitted 37%

Proposed Menu and Pricing 30%

Disabled Veteran Business Enterprise 3%

I. ADDITIONAL PROVISIONS

1. Disabled Veteran Business Enterprise (DVBE) Preference.

a. The Court has established rules and procedures for its DVBE program. Qualified Proposers wishing to claim the DVBE incentive should refer to the DVBE Rules and Procedures for further information. The Court’s DVBE Rules and Procedures can be located at the following website:

https://www.lacourt.ca.gov/pages/lp/procurement/cp/socioeconomic-programs

b. A Proposer will receive the DVBE incentive if, in the Court’s sole discretion, Proposer has met all applicable requirements. If Proposer receives the DVBE https://www.lacourt.ca.gov/pages/lp/procurement/cp/socioeconomic-programs

RFP 2026-013 Page 6 of 9 incentive, the final score of its proposal will be increased by an amount equal to 3% of the total possible available points.

2. Generative Artificial Intelligence (GenAI)

a. Definitions.

“Artificial intelligence” or “AI” means technology that enables computers and machines to reason, learn, and act in a way that would typically require human intelligence.

“Generative Artificial Intelligence” or “GenAI” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, audio, code, and data visualizations, that emulates the structure and characteristics of the system’s training data.

b. In its proposal, Proposer must notify the Court if Proposer’s goods or services contain or utilize GenAI (or will contain or utilize GenAI), or if GenAI is or will be included in any services, goods, or deliverables that materially impact:

1) functionality of a Court system (i.e., the work using GenAI could have a significant, substantial effect on the system’s data integrity, availability, confidentiality, or security, and failure to perform such work in accordance with the contract could cause major disruptions to court operations);

2) risk to the Court (i.e., the work using GenAI could have a significant, substantial effect on the Court’s operations, finances, security, or reputation, and failure to perform such work in accordance with the contract would constitute a high likelihood of damage to the Court); or

3) contract performance (i.e., when failure to conduct work which uses GenAI in accordance with the contract would constitute a material breach of contract).

c. Proposer’s failure to disclose GenAI to the Court may result in disqualification (at the Court’s sole discretion), and the Court reserves the right to seek any and all relief it may be entitled to as a result of such non-disclosure.

d. The Court reserves the right to incorporate GenAI-related provisions into the final contract and to reject bids/offers that present an unacceptable level of risk to the Court, as determined by the Court in its sole discretion.

3. Multiple Awards. The Court reserves the right, but is under no obligation, to award multiple contracts to more than one vendor under this RFP. If multiple awards are made, the Court will not be obligated to procure any minimum amount of Work under any such contracts executed under this RFP.

RFP 2026-013 Page 7 of 9

ATTACHMENT A – STATEMENT OF WORK (SOW)

A. BACKGROUND / PURPOSE

The Superior Court of California, County of Los Angeles ("Court") requires well-qualified food vendor(s) ("Vendor") to manage and operate food service facilities at Court establishments throughout Los Angeles County. The Court currently requires services at the food service facility (Snack Bar) at Inglewood Courthouse, 1 East Regent Street, Inglewood, CA 90301. The contractor selected as a result of this RFP will be required to execute a license agreement with the JCC in order to commence work at the Inglewood Courthouse.

Vendor shall enhance/rehabilitate, operate and maintain a food service facility at a Court establishment upon request and mutual interest in engaging into a license agreement with the Judicial Council of California. The resultant license agreement includes provisions for the following: providing all necessary equipment, including and without limitations, kitchen equipment, cash registers and anything else necessary to make the facilities fully operational;

rent to be paid to the Judicial Council of California ("JCC") in the form of a percentage of gross receipts resulting from all concession sales in accordance with the License Agreement between the JCC and the Vendor.

The selected vendor and all other contractors deemed capable as a result of this RFP will be included on a list of capable vendors for possible future use by the Court. If, and when, another Courthouse requires services in-scope of this RFP, those capable vendors may be invited to another RFP. The Court may require these services at the Chatsworth Courthouse, 9425 Penfield Avenue, Chatsworth, CA 91311 in the future.

Other Superior Court of California, County of Los Angeles courthouses may require these services in the future.

B. DETAILED DESCRIPTION OF GOODS AND/OR SERVICES NEEDED

1) Vendor must obtain and maintain all necessary business licenses required to operate the establishments throughout the term of the Agreement.

2) Vendor must make all necessary repairs and obtain a Los Angeles County Public Health Permit in order to operate legally in Los Angeles County. The permit shall be posted within the premises at all times. Judicial Council will not incur any costs to bring facility up to code.

3) Vendor must obtain and maintain all programs of insurance required to operate the establishments.

4) Vendor must obtain all licenses, permits and insurance prior to the commencement of operations.

5) Vendor must maintain well-trained and courteous staff that is professionally attired in a uniformed appearance.

RFP 2026-013 Page 8 of 9

6) Vendor must provide all necessary equipment to make the facilities fully operational.

7) The selected Vendor must have all equipment installed and ready for operation at the location within three (3) months from Notice to Proceed (NTP).

8) Vendor must have experience and the capability to serve a variety of hot and cold food items, hot and cold drink options and premade and/or on-site prepared food items. The objective is to provide quality food service in terms of ambiance and variety of food selections.

9) Vendor must provide and maintain fair and reasonable prices for its concessions.

10) Vendor shall be responsible for maintaining and cleaning the establishments, including the daily disposal of trash and garbage cans to the appropriate area.

11) Vendor must be ready to sell food per the times designated by the Court.

12) All interested vendors must include a Business Plan in their proposal for evaluation as a part of the Work Plan under Paragraph F.2 of this RFP that meets the following minimum requirements:

i) Business Description

• Type of business

• Plan to operate the location

• Available services

• Belief of success

ii) Plans for Staffing

• Duties and Responsibilities

iii) Business Operations

• Marketing

• Promotions

• Management Expertise

• Support Personnel

• Financial Information

iv) Proposed Items for Sale

• Pricing

v) Vision of Other Business Functions

vi) Maintenance and Cleaning Schedule

vii) Competitive Analysis

viii) Equipment and Appliances

ix) Financial Projections

• Operating Budget

x) Products and Services

13) Vendor must comply with all terms and conditions within the JCC License Agreement.

RFP 2026-013 Page 9 of 9

C. APPLICABLE STANDARDS/LEGAL REQUIREMENTS CONTRACTOR MUST ABIDE

The Vendor shall comply with all federal, state, and local laws, regulations, orders, rules, and requirements of any governmental departments and bureaus applicable to the Property and the Licensed Use stated within the License Agreement. Licensee must also comply with all Judicial Council and Court rules and regulations relating to the use of the Premises and Property that are currently in effect or may be implemented, as updated from time to time.

Vendor must at all times adhere to all applicable local, state, and national health and safety directives, as well as any current operating plan of the Court in compliance therewith, that are in effect or may become effective during Vendor's use and occupancy of the Premises including, but not limited to, social distancing, face covering requirements, self-assessments, medical screenings, and proper cleaning procedures.

Prior to commencement, Vendor shall obtain all permits and licenses required for: (i) Vendor's occupancy and operation of the Premises for the Licensed Use; and (ii) the construction or installation of any Vendor Improvements prior to the commencement of any such work as provided for in the License Agreement.

Vendor is required to provide the Judicial Council and the Court with copies of the Permits and Licenses prior to Vendor's commencement of operations at the Premises, receipt of which will be acknowledged in writing by the Judicial Council.

Additional standards/legal requirements may be found in Section 7 of the License Agreement.

D. DELIVERABLES SCHEDULE

The selected contractor is required to submit monthly Gross Revenue Receipts, which shall clearly indicate the gross revenue and the amount payable to the JCC as described in section 5 of the License Agreement.

E. CONTRACTOR’S RESPONSIBILITIES

1) Contractor will identify its Project Manager for the resulting agreement. The Project Manager will be responsible for managing, scheduling, and coordinating the activities of the Contractor.

2) Contractor will work closely with the designated Court’s staff and Project Manager.

3) Contractor will proactively assist with resolution of issues with any aspect of the work.

4) Contractor will provide the services requested by Court as addressed in this Exhibit.

F. COURT’S RESPONSIBILITIES

1) The Court shall identify the Court’s Project Manager for the resulting agreement. The Court Project Manager will be responsible for coordinating with the Contractor.