3-2026-005 IFB Kluge Press Maintenance.pdf

IFB 2026-005 Page 1 of 7

SUPERIOR COURT OF CALIFORNIA,

COUNTY OF LOS ANGELES

INVITATION FOR BIDS

(Non-IT Goods and Services)

IFB # 2026-005

Kluge Press Maintenance Services

IFB 2026-005 Page 2 of 7

A. BACKGROUND / PURPOSE

The Superior Court of California, County of Los Angeles (“Court”) is requesting bids from well-qualified Vendors to provide maintenance for the Court’s Kluge EHD 14x22 Press Machine.

Interested and qualified Vendors who can demonstrate their ability to successfully provide the services described in this Invitation for Bid (“IFB”) are invited to submit a bid.

If an award is made, the Court intends to award a Contract in accordance with the Award Standards set forth in the Court Online Procurement Procedures.

This is a fully electronic IFB process. All bids must be submitted electronically on the Court’s Online Procurement Website at https://lacourt.bonfirehub.com/ (Bonfire) in accordance with the requirements set forth in this document. See the posted Court Online Procurement Procedures for further information.

B. DESCRIPTION OF GOODS AND/OR SERVICES NEEDED

The Court seeks maintenance for the Court’s Kluge EHD 14x22 Press Machine meeting the requirements set forth in the Statement of Work

If it becomes necessary, the Court may purchase additional items from the selected Vendor at the price and period specified in the resulting agreement.

C. IFB TIME-LINE

The Court has developed the following list of key events related to this IFB. The listed dates are not binding upon the Court and subject to change at the discretion of the Court. Changes to the listed dates will be posted on Bonfire or on the Court’s website.

EVENT DATE

IFB Issued See Bonfire for exact date(s)

Deadline for Submission of Questions See Bonfire for exact date(s)

Bid Due Date (Late bids will not be accepted by the Court)

See Bonfire for exact date(s)

Bid Evaluations May 2026 (estimated)

Notice of Intent to Award May 2026 (estimated)

Expected Start of Services 7/1/2026 https://lacourt.bonfirehub.com/

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D. IFB PACKET ATTACHMENTS

1. Court Online Procurement Procedures

These rules and procedures govern this solicitation and should be read carefully by Vendor.

2. Terms and Conditions

Vendors are encouraged to review carefully the Model Agreement, which includes the Court’s Standard Business Terms and Conditions. Please note that the language may be subject to change. Vendors are not required to sign the Model Agreement at this time.

The contractor selected to provide services as a result of this IFB process will be required to sign the final version of the Model Agreement upon completion of the negotiation process.

Any proposed exceptions/modifications to the Model Agreement must be submitted on a red-line version of the Model Agreement with comments to substantiate each proposed exception/modification.

3. Capabilities Questionnaire

The Capabilities Questionnaire posted on Bonfire must be completed and submitted electronically on Bonfire. The completed Questionnaire will become part of the Vendor’s bid.

4. Required Forms

All forms posted on Bonfire must be completed and submitted electronically on Bonfire.

The completed forms will become part of Vendor’s bid.

E. MINIMUM REQUIREMENTS

Vendor must meet the minimum requirements listed below. Failure to comply with the minimum requirements may be cause for disqualifying a bid from further consideration. The Court may, in its discretion, waive minor deviations or defects.

1. Bid Submission Deadline. The bid must be submitted on Bonfire on or before the Bid Due Date. The Court will not accept bids submitted by email, unless otherwise specified.

2. Insurance.

The selected contractor must procure and maintain the insurance coverages as indicated below. The Court Standard Business Terms and Conditions 5.0 describes the Court’s specific insurance requirements.

☒Standard Business Terms and Conditions 5.0, Section 23.2 Insurance Requirements – Specific Coverages

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☒ Workers Compensation/Employer’s Liability ☒ Commercial General Liability

☒ $1 million per occurrence and $2 million annual aggregate ☒ Commercial Automobile Liability

3. Business License and Certifications (if applicable). Upon request of the Court, Proposer must submit copies of any current business licenses, professional licenses, certificates or other credentials required by the nature of the contract work to be performed by Proposer.

4. Authorized Reseller (if applicable). A reseller of a manufacturer’s product must be an authorized reseller of the product being offered in its proposal.

5. Capabilities Questionnaire. Vendor must complete and submit the Capabilities Questionnaire on Bonfire as directed. A “No” response to any of the questions contained on the Capabilities Questionnaire will disqualify a vendor’s bid from further consideration.

6. Required Forms. Vendor must complete and submit all Required Forms as directed.

F. BID SUBMISSION

1. Vendor shall submit on Bonfire, where indicated, its pricing for the services described in the Statement of Work. Vendors shall include an annual escalation of rates, if applicable.

2. Pricing offered should be all-inclusive, excluding sales tax.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

G. ADDITIONAL PROVISIONS

1. Disabled Veteran Business Enterprise (DVBE) Preference.

a. The Court has established rules and procedures for its DVBE program. Qualified Vendors wishing to claim the DVBE incentive should refer to the DVBE Rules and Procedures for further information. The Court’s DVBE Rules and Procedures can be located at the following website:

https://www.lacourt.ca.gov/pages/lp/procurement/cp/socioeconomic-programs

b. A Vendor will receive the DVBE incentive if, in the Court’s sole discretion, Vendor has met all applicable requirements. If Vendor receives the DVBE incentive, the dollar amount of its bid will be reduced (for evaluation purposes only) by an amount equal to 3% of the lowest responsible bid, not to exceed $5,000.

2. Generative Artificial Intelligence (GenAI) https://www.lacourt.ca.gov/pages/lp/procurement/cp/socioeconomic-programs

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a. Definitions.

“Artificial intelligence” or “AI” means technology that enables computers and machines to reason, learn, and act in a way that would typically require human intelligence.

“Generative Artificial Intelligence” or “GenAI” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, audio, code, and data visualizations, that emulates the structure and characteristics of the system’s training data.

b. In its proposal, Proposer must notify the Court if Proposer’s goods or services contain or utilize GenAI (or will contain or utilize GenAI), or if GenAI is or will be included in any services, goods, or deliverables that materially impact:

1) functionality of a Court system (i.e., the work using GenAI could have a significant, substantial effect on the system’s data integrity, availability, confidentiality, or security, and failure to perform such work in accordance with the contract could cause major disruptions to court operations);

2) risk to the Court (i.e., the work using GenAI could have a significant, substantial effect on the Court’s operations, finances, security, or reputation, and failure to perform such work in accordance with the contract would constitute a high likelihood of damage to the Court); or

3) contract performance (i.e., when failure to conduct work which uses GenAI in accordance with the contract would constitute a material breach of contract).

c. Proposer’s failure to disclose GenAI to the Court may result in disqualification (at the Court’s sole discretion), and the Court reserves the right to seek any and all relief it may be entitled to as a result of such non-disclosure.

d. The Court reserves the right to incorporate GenAI-related provisions into the final contract and to reject bids/offers that present an unacceptable level of risk to the Court, as determined by the Court in its sole discretion.

3. Multiple Awards. The Court reserves the right, but is under no obligation, to award multiple contracts to more than one vendor under this IFB. If multiple awards are made, the Court will not be obligated to procure any minimum amount of Work under any such contracts executed under this IFB.

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ATTACHMENT A – STATEMENT OF WORK

1.0 SCOPE

Contractor shall provide preventative maintenance for a KLUGE EHD 14 x 22 Press Machine (Serial #52EHD148821G) located at the Stanley Mosk Courthouse, 111 N. Hill Street, Room 126A, Los Angeles, CA 90012. Preventative maintenance is designed to minimize down-time.

The following items will also be included in each scheduled inspection:

1) Two (2) regular inspections a year;

2) Technical telephone support;

3) Labor and travel included;

4) A thorough inspection of the machine;

5) Cleaning adjustment and lubrication of essential working parts;

6) Replacement of necessary parts purchased by Court (upon prior approval by Court’s

Project Manager); and

7) A complete performance evaluation and summary.

Contractor shall prepare and submit a yearly report summary regarding maintenance for the device including all parts installed, number of phone technical assistance calls received, downtime and call response.

1.1 Emergency Service Calls

Contractor shall provide as-needed emergency repair services. The Contractor shall initiate the scheduling for these services within one (1) business day of receiving the request the Court. Emergency repair services must be scheduled within a reasonable timeframe as mutually agreed to with the Court. The Court will not reimburse the Contractor for travel and/or lodging expenses.

2.0 COVERED EQUIPMENT

Contractor shall provide maintenance on the following equipment. The list below contains the corresponding model and serial number:

KLUGE EHD 14 x 22 FOIL STAMPING PRESS

• Serial number: 52EHD148821G

3.0 TERM

Contractor shall be capable of commencing all services described in the Agreement within thirty

(30) days of the Effective Date.

4.0 SPECIAL PROVISIONS

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For any items or repairs not covered by routine maintenance, pricing shall be discussed with Court Project Manager and purchase must be formally approved via the Court Procurement Department prior to any work performed.