_ 3-19-020 Walnut Pt. State Park New Windows For The Site House~2.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: September 18, 2018 File# 3-19-020

LOCATION: Walnut Point State Park 2331 ECR 370 N Oakland, IL. 61943

PROJECT TITLE: New Windows for The Site House

PROJECT NARRATIVE:

Thirteen (13) windows at the Walnut Pt. Site Residence need to be replaced. The windows are not energy efficient with low E-gas or a solar controlling coating. The windows are old, and some of the window panes are broken while some are cracked. On winter days cold air blows into the home making it cold and uncomfortable for the residence of the home. The Illinois Department of Natural Resources, hereinafter referred to as DNR, is seeking bids to remove all the existing windows in the home and properly replacing them with Energy Star Rated windows.

SCOPE OF WORK:

The contractor will provide all labor, equipment and materials needed to remove the thirteen (13) existing windows in the home and replace the windows with Energy Efficient, Energy Star Rated windows. Contractor shall use only Experienced Window Installers, following the steps below:

1. Remove Window Trim and Casing: The contractor will remove the window trim and jamb extension from around the old window.

2. Remove Old Window / Guide Track: The contractor will dis-attach the window from the jamb using any method they choose.

3. Prep / Repair New Window Opening: The contractor will inspect the condition of the window jamb to make sure there is no structural damage. If there is any damage to the existing window jamb the contractor will repair the damaged areas.

4. Inspect / Replace Window Stop: The contractor will inspect / replace window stop.

5. Dry Fit the Window: Before applying silicone to the window stop, the contractor should dry fit the window to make sure the window fits snugly into the opening.

6. Install the Window: The contractor will install the window using a level and placing Shims between the bottom of the window and the jamb to get the window level.

Once the window is level the contractor will screw each side of the window to the jamb.

7. The contractor will apply insulation in the gaps around the window frame and walls studs.

8. The contractor will apply jamb extensions if needed to cover gaps between the new widow and the drywall.

ATTACHMENTS:

The following documents are included:

N / A

PROJECT SPECIFICATIONS & REQUIREMENTS:

Project Specifications:

1. Contractor will consult with the Site Superintendent for coordination of park activities during hours of construction.

2. Prior to submitting proposal, the bidder shall visit the site and take field measurements and note conditions affecting the performance of the work.

3. Bidder shall be responsible for quantities. No extra payment shall be provided for conditions which could have been anticipated by a thorough field inspection prior to bidding.

4. The contractor will install new Energy Star Efficient windows per manufacturer’s recommendation.

The type, color, and style of window is subject to acceptance by IDNR Engineer and Site Superintendent. Window specifications should be submitted with bid.

Project Instructions and Notes:

1. Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

2. Deliverables and Staff Training:

N / A

3. Contractor’s Licensing and/or Certifications:

All contractors must be certified with The State of Illinois. All contractors shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

4. Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

a. Windows

Project Requirements:

There will be a NON-MANDATORY pre-bid conference on Thursday, September 5, at 11:00 AM, at Walnut Point State Park, 2331 East County Road 370 North, Oakland, IL 61943.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5. Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

6. Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

7. Insurance Contractor shall, always during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-Owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

8. Construction Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a construction bond shall be required if the project cost exceeds $50,000.

9. Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

10. Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

11. Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

12. New Products Unless otherwise specifically provided in the contract documents, all materials, equipment, and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

13. Steel Products Any steel product(s) used or supplied in the performance of this contract shall be manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565/).

14. Specified Materials Quotes shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

15. Final Cleaning Contractor shall clean-up all work-related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

16. Warranty The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

17. Change Orders Change orders must be determined by the DNR Architect/Engineer to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material, and equipment.

18. Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

19. Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

23. Contact Information

Project Engineer:

Region III Civil Engineer Office of Realty & Capital Planning Kickapoo State Recreation Area

Walnut Point State Park 2331 E. Co. Rd. 370N Oakland, IL. 61943