3 - 13219 - SSJ Redacted.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

CONTROLLED UNCLASSIFIED INFORMATION

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 1 of 7

NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition: >SAT and < $750K > $750K and < $15M

Contracting Activity: AFMC OL:H/PZMIB

Purchase Request / Local ID Number: 13219

Program / Project (and PE, if applicable): Maintenance of CT X5000 System

Program Type (PEO or Other Contracting): Other Contracting

Authority: AFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 3403, Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): $253,759.00 Justification Type: Class Individual

COORDINATION ( AFFARS 5306.304(a))

Date

24 Feb 2025

Project Lead / Program Mgr / Requiring Activity Matt Arnold

MXSG/MXDSA 801-777-3464

Signature

Date

28 Apr 2025

Contracting Officer Hideo Mera

OL:H/PZIMB/ 801-777-4626

Signature

APPROVAL (AFFARS 5306.304(a) )

Date

28 Apr 2025

Contracting Officer Hideo Mera

OL:H/PZIMB/ 801-777-4626

Signature

ARNOLD.MATT.W.1261

707930

Digitally signed by

ARNOLD.MATT.W.1261707930

Date: 2025.02.24 10:20:08 -07'00'

MERA.HIDEO.11876325

Digitally signed by

MERA.HIDEO.1187632591

Date: 2025.04.28 08:34:51 -06'00'

MERA.HIDEO.11876325

Digitally signed by

MERA.HIDEO.1187632591

Date: 2025.04.28 08:43:57 -06'00'

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 2 of 7

I. Contracting Activity.

AFMC AFSC OL:H/PZIMB

6038 Aspen Avenue, BLDG 1289 Hill Air Force Base, UT 84056 Attn: Hideo Mera Phone: 80-777-4626

II. Nature and/or description of the action being processed.

This will be for the replacement of equipment and preventive maintenance. This service contract will be for one (1) base year plus four (4) one (1) year options. The estimated period of performance will be 12 Oct 2025 to 11 Oct 2030.

III. Description of supplies/services required to meet agency needs.

The contractor shall provide on-site maintenance to include preventative maintenance (PM), calibration, troubleshooting, repair, alignment, on-call telephone/email technical support, parts, testing and evaluation, software updates, training and additional repairs if needed for the X5000 and associated subcomponents. They will train government personnel in all required operation and maintenance IAW OEM manuals. They will be responsible for restoring the X5000 and associated subcomponents to a fully functional state capable of quality imaging analysis. They will provide the required services IAW applicable guidance/regulations and/or OEM manuals. They will also update current software from 1.9 to 2.4, replace both efx-CT 4G eXtreme Reconstruction workstation and efx-DR workstation.

This will be a one (1) year base plus four (4) one (1) year options services contract. Upon approval this will be a sole source award to North Star Imaging (NSI). At this time there are no feasible actions that could develop future competition. We are requesting approval for one (1) year base plus four (4) one (1) year options.

Base Year: 12-month Silver Maintenance Agreement, Software updates, Advanced Training for 1339 - $87,949.00 Replacement efx-CT 4G eXtreme Reconstruction Workstation - $44,500.00 Replacement efx-DR Workstation - $11,320.00 Installation of Workstations - $ 6,500.00

Option Year 1: Annual Silver Maintenance Agreement, PM & SW, for 1339 - $24,700.00

Option Year 2: Annual Silver Maintenance Agreement, PM & SW, for 1339 - $25,465.00

Option Year 3: Annual Silver Maintenance Agreement, PM & SW, for 1339 - $26,255.00

Option Year 4: Annual Silver Maintenance Agreement, PM & SW, for 1339 - $27,070.00

Contract Total: - $253,810.00

IV. Statutory authority permitting other than full and open competition.

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March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 3 of 7

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

Under the authority of FAR 13.106 only one reasonable source and no other supplies or services will satisfy agency requirements. NSI is the OEM of the Computed Tomography X5000 system. As such they are the sole source of the required software and service for X5000 systems. Only NSI employees are authorized and trained to perform calibrations and services. NSI does not offer adjustment software via third party vendors or distributors. The efx-CT & efx-DR software is proprietary and only NSI technicians have the authority to access the software and calibrate the system. efx-CT 4G & efx-DR workstations are specified in Air Force Technical Order (AFTO) 33B3-3-40-1. North Star Imaging is the OEM and hold proprietary rights of the hardware and software used in the Computed Tomography X5000 system.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

Market Research was conducted contacting known sources and industry SME's to determine sources capable of satisfying this requirement. NSI is the OEM and because of the proprietary nature, no other companies have the capabilities required. Consequently, no other vendor has the data rights to the specifications and standards necessary to perform service and software for these machines.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

I have determined, IAW FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available. The Government will seek other than cost and pricing data to the extent necessary to determine a fair and reasonable price such as historical prices paid for similar services.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Initial Market Research was conducted by SME contacting known sources of product. AFTO 33B3-3-40-1 states the name and brand of North Star Imaging to be used. In a letter dated February 5th 2025 from OEM, North Star Imaging, they are the sole distributor of NSI equipment. Due to this Air Force technical order, this will be a sole source purchase to North Star Imaging. North Star Imaging is the sole source provider for this equipment, and does not sell via third parties. North Star Imaging is the only capable vendor for this procurement. This product is not available via ability one program.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

N/A

X. List of any sources that expressed, in writing, an interest in the acquisition.

No other sources expressed interest in this acquisition.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

It is anticipated that future purchases will still require a sole source justification due to requirements and distribution rights; however, the Government will continue to search the commercial market on the latest new and emerging products that could satisfy the Government's requirements on future purchases.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.

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Specific Guidance for Completing this Template

I. Contracting Activity. (FAR 6.303-2(b)(1))

Fully identify the contracting agency and organizational activity responsible for the proposed contracting action.

II. Nature and/or description of the action being processed. (FAR 6.303-2(b)(2))

State whether the action will be awarded as a new contract or by modification to an existing contract (identify contract number) and identify the type contract planned (FAR 12.207 and DFARS 212.207).

An individual Justification cannot be used to support more than one contract irrespective of the quantities or the dollar value stated therein. If a proposed contract will contain unpriced options (including NTE prices), those options must be supported by a separate Justification prior to option exercise or the Justification supporting the basic contract must be a Class Justification. For Class Justification situations (covers more than one contract) where the number of contracts in the class can be identified: (1) Provide a brief general description of actions; (2) identify the supplies and services that are being acquired; and (3) for each contract in the class identify the contractor, estimated value, type of contract and rationale for contract length, and estimated award date. Where the same information applies to more than one contract within the class, it need only be stated one time.

III. Description of the supplies/services required to meet agency needs. (FAR 6.303-2(b)(3))

Specifically describe the supplies and/or services to be acquired, the total estimated value of the acquisition - including options (provide cost estimate by year and, for class Justifications, by contract action), and the estimated delivery dates/periods of performance If commodities are being procured, provide quantities. All contract line items (CLIN) -- e.g., technical data, support equipment, support services, etc. -- should be listed. If all of the ancillary requirements associated with a particular item are not specifically described in the Justifications, those ancillary requirements cannot be included in the resulting contract and would require a second Justification. Also, state the type of appropriation (e.g., 3010, 3400) that will be used to fund each requirement listed.

If approval for more than one fiscal year requirement is needed, give the rationale for this request. Generally, the scope of these actions is limited to current requirements only, so that actions may be taken to facilitate competition for out-year requirements.

In some cases, there are no feasible actions that could develop future competition, and it is reasonable to seek approval for more than one fiscal year's requirements.

For ID/IQ or requirements contracts, use the maximum dollar value of the total estimated orders as the estimated Justification dollar value.

IV. Statutory authority permitting other than full and open competition. (FAR 6.303-2(b)(4))

AFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 3403, Special Emergency Procurement Authority (41 U.S.C. 1903)

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority). (FAR 6.303-2(b)(5))

Provide, in narrative form, a detailed explanation supporting and clearly relating to the conditions described by the FAR for using the particular authority cited. This section is normally the most detailed part of the justification as the essence of the justification is presented here. For acquisitions that include both supplies and services, separately justify the use of the authority for the services and supplies.

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Contracting without providing for full and open competition shall not be justified on the basis of lack of advance planning by the requiring activity or concerns related to the amount of funds available (e.g., funds will expire) (10 U.S.C. 3204)

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

(FAR 6.303-2(b)(6))

Describe all efforts taken (or to be to be taken) to ensure that offers are solicited from as many potential sources as practicable under the circumstances. Although Market Research is covered in Section VIII, the information in Section VI should correlate with the Market Research described in Section VI. The following issues should be addressed in this paragraph:

Sources Sought Synopsis (used as part of market research). If a sources sought synopsis was issued, state the date the synopsis was issued and a brief description of its content. If any responses were received, describe in detail the results of the screening process and the rationale for determining the unacceptability of any synopsis respondents. Reference FAR 13.105, Synopsis and Posting Requirements.

Other Actions. In this paragraph, discuss any other actions taken or planned to facilitate competition for this acquisition. The discussion should include actions tried or considered even if the actions were unsuccessful. If the efforts were unsuccessful, so state and describe why.

Qualifying Country Sources. If qualifying country sources have expressed interest, but are to be excluded, provide supporting rationale.

VII. Determination by the Contracting Officer that the anticipated cost to the government will be fair and reasonable. (FAR 6.303-2(b)(7))

Include a statement by the contracting officer that the anticipated cost will be considered fair and reasonable and provide the basis for this determination. The steps that will be taken to ensure the final contract price will be fair and reasonable are also described here. Describe the extent of cost or price analysis anticipated including the requirements for certified cost or pricing data, technical evaluations, and audits.

VIII. Description of the market research conducted and the results, or explain why market research was not conducted. (FAR 6.303-2(b)(8))

Generally, some form of market research should be conducted. Discuss any market research conducted pursuant to FAR Part 10 and describe results of that research. Market research is any effort undertaken to determine if sources capable of satisfying the agency's requirements exist and to determine if commercial items or non-developmental items are either available or can be modified so that they will satisfy the agency's needs. Market research should be focused not only on identifying alternate sources, but also on alternate equipment or substitutes that might fulfill the Government needs with only minor modification.

Regardless of the approach used, the results should provide a high level of confidence that no other qualified sources exist.

When other exceptions from the requirement to obtain full and open competition are relied upon, the market research might be limited to an examination of the acquisition history and experience with the marketplace under previous acquisitions for the same or similar items.

If no market research was conducted, so state and provide the rationale.

IX. Any other facts supporting the use of Other Than Full and Open Competition. (FAR 6.303-2(b)(9)(i))

Provide any other facts supporting the use of other than full and open competition, including an explanation of why technical data packages, specifications, engineering descriptions, statements of work, statements of objectives, or purchase descriptions suitable for full and open competition have not been developed, are not being developed, are not being used, or are not available.

X. List of sources, if any, that expressed interest in the acquisition. (FAR 6.303-2(b)(10))

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If a sources sought synopsis was done and all interested sources are included in Section VI, it is acceptable to state, “See Section VI above.”

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required. (FAR 6.303-2(b)(11))

Describe any actions taken or to be taken to foster competition for future acquisitions of the supplies or services being acquired.

Describe potential actions that could be taken to remove the barriers to competition that have been identified in the justification and include a milestone schedule, where available, for accomplishing these actions. For example, if a follow-on competitive acquisition is planned, so state and provide the planned award date, or state that the Government will attempt to acquire rights in technical data and computer software sufficient to compete follow-on acquisitions as a priced option in the contract action that is the subject of this Justification, or (if applicable) state how the Government intends to challenge nonconforming markings on technical data and computer software delivered to it under previous contracts so those markings can be removed in order that the technical data and computer software may be used in support of a follow-on competitive acquisition, or describe plans to qualify additional sources.

Address efforts to ensure competition for future spare parts and maintenance in support of systems or equipment covered by the justification, even when these acquisitions will be accomplished by other organizations. Include a discussion on available breakout data.

If no actions are planned, so state and provide reasons. If approval is sought for more than one year, explain why a sole source effort is required for the planned time duration.

For a non-competitive follow-on acquisition to a previous award for the same supply or service supported by a Justification citing the same authority, include a discussion of the actions planned to overcome barriers to competition established in the previous justification, the status of those actions, and the results of those actions. The approval authority shall determine whether the planned actions were completed. If the planned actions were not completed, the justification for the follow-on acquisition shall be approved by the approval authority one-level above the approval authority for the previous justification (see FAR 13.501(a)(2)). If the previous justification was approved by the Senior Procurement Executive (SPE), the approval remains at the SPE level.

[DFARS 213.501(a) and DFARS PGI 206.304(a)(S-70)(ii)]

XII. Certification by the Contracting Officer. (FAR 6.303-2(b)(12))

As evidenced by his/her signature, the contracting officer has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

XIII. Certification by the technical/requirements personnel. (FAR 6.303-2(c))

As evidenced by their signatures, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete.